Attached files
file | filename |
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S-1/A - S-1/A - Xenith Bankshares, Inc. | w80493a1sv1za.htm |
EX-5.1 - EX-5.1 - Xenith Bankshares, Inc. | w80493a1exv5w1.htm |
EX-4.11 - EX-4.11 - Xenith Bankshares, Inc. | w80493a1exv4w11.htm |
EX-99.2 - EX-99.2 - Xenith Bankshares, Inc. | w80493a1exv99w2.htm |
EX-99.1 - EX-99.1 - Xenith Bankshares, Inc. | w80493a1exv99w1.htm |
EX-4.10 - EX-4.10 - Xenith Bankshares, Inc. | w80493a1exv4w10.htm |
EX-99.3 - EX-99.3 - Xenith Bankshares, Inc. | w80493a1exv99w3.htm |
EX-23.2 - EX-23.2 - Xenith Bankshares, Inc. | w80493a1exv23w2.htm |
EX-99.5 - EX-99.5 - Xenith Bankshares, Inc. | w80493a1exv99w5.htm |
EX-99.7 - EX-99.7 - Xenith Bankshares, Inc. | w80493a1exv99w7.htm |
EX-99.6 - EX-99.6 - Xenith Bankshares, Inc. | w80493a1exv99w6.htm |
EX-99.4 - EX-99.4 - Xenith Bankshares, Inc. | w80493a1exv99w4.htm |
EX-99.8 - EX-99.8 - Xenith Bankshares, Inc. | w80493a1exv99w8.htm |
EX-99.10 - EX-99.10 - Xenith Bankshares, Inc. | w80493a1exv99w10.htm |
Exhibit 99.9
INSTRUCTIONS FOR PARTICIPANTS IN THE [ ]
Important Information on the Rights Offering
The following questions and answers have been developed to provide the participants of the [ ]
(the 401(k) Plan or Plan) with important information regarding a rights offering by
Hampton Roads Bankshares, Inc. (the Company) (the Rights Offering). Because the 401(k) Plan
allows for investment in stock of the Company (Common Stock), the Plan participants who hold such
Common Stock through the 401(k) Plan are eligible to participate in the Rights Offering along with
all other shareholders of the Company. A detailed description of the Rights Offering is provided
in the accompanying prospectus (the Offering Prospectus). The following questions and answers
are focused specifically on the 401(k) Plan participants and the procedures for participation in
the Rights Offering through the Plan. To obtain a complete understanding of the Rights Offering
and the procedures to participate in the Rights Offering through the 401(k) Plan, we encourage you
to read both the Offering Prospectus and the following questions and answers.
1. What is the Rights Offering?
As described in the Offering Prospectus, the Company is distributing, at no charge, to holders
of Common Stock, the non-transferable subscription rights to purchase up to 100,000,000 shares of
our Common Stock at a price of $0.40 per share in this rights offering (the Rights Offering and
each subscription right, a Right). You will receive one Right for each share of Common Stock
held by you of record as of 5:00 p.m., Eastern Time, on September 29, 2010 (the Record Date).
Each Right will entitle you to purchase 2.2698 shares of Common Stock at a subscription price of
$0.40 per share (the Basic Subscription Right). The Rights Offering will expire at 5:00 p.m.,
Eastern Time, on December [ ], 2010. However, as a holder of Common Stock through the 401(k)
Plan you must return your Election Form (defined below) to [ ] by 5:00 p.m., Eastern
Time, on the [ ] business day prior to the Expiration Date (December [ ], 2010).
You may return the form via hand delivery, mail or overnight courier. Please note we have
included a return envelope for your use.
2. Can I participate in the Rights Offering?
If, as of the Record Date, you held shares of Common Stock through the 401(k) Plan you will be
entitled to participate in the Rights Offering. Although, as a holder of Common Stock through the
401(k) Plan you will not be entitled to participate in the over-subscription privilege portion of
the Rights Offering detailed in the Offering Prospectus.
3. How will I know how many shares of Common Stock I owned as of the Record Date?
You will receive, by mail, a statement from the Company showing the number of shares that you
held on the Record Date. You may also retrieve the number of shares you held on the Record Date by
contacting [ ].
4. Will I also receive Rights for the shares of Common Stock that I own outside the 401(k) Plan?
Yes, you will also receive Rights for any shares of Common Stock that you owned on the Record
Date outside of the 401(k) Plan. You will receive separate instructions for exercising the Rights
issued with respect to the shares of Common Stock that you owned outside the 401(k) Plan as of the
Record
Date. This document only describes the procedures for exercising the Rights issued on the
shares of Common Stock that you hold through the 401(k) Plan as of the Record Date.
5. How many shares of Common Stock will I be able to purchase in the Rights Offering through the
401(k) Plan?
As described in the Offering Prospectus, for each share of Common Stock that you own as of
the Record Date, including those you hold through the 401(k) Plan, you will receive, at no
charge, one Basic Subscription Right. Please note that the Basic Subscription Right may only be
exercised in whole numbers, the total number of Rights issuable to you will be rounded down to
the nearest whole number to avoid the issuance of fractional Rights. Each whole Basic
Subscription Right will entitle you to purchase 2.2698 shares of Common Stock at a subscription
price equal
to $0.40 per share. For example, if you held 100 shares of Common Stock as of 5:00 p.m.,
Eastern Time, on the Record
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Date, you would receive 226 Rights and would have the right to
purchase 226 shares of Common Stock for $0.40 per share.
6. How can I exercise the Rights issued on the shares of Common Stock in the 401(k) Plan?
Along with this document, you have received various solicitation materials, including the
Offering Prospectus, from Registrar and Transfer Company regarding the Rights Offering with
respect to the shares of Common Stock you hold through the 401(k) Plan. (You will receive separate
mailings of materials from Registrar and Transfer Company for any Rights issued on shares of
Common Stock you own outside the Plan.) These Rights Offering materials will also include an
exercise election form (the Election Form). To participate in the Rights Offering, you must
indicate on the Election Form the number of Rights you wish to exercise and if you authorize the
liquidation of funds in your accounts in order to exercise the Right.
To exercise the Rights that were issued in respect of the shares of Common Stock that you
hold through the 401(k) Plan, you must return your Election Form by 5:00 p.m., Eastern Time,
on the [ ] business day prior to the Expiration Date (December [ ], 2010), to [ ].
On the Election Form you must complete the following:
1) | Affirm your intention to exercise the Rights that were issued in respect of the shares of Common Stock that you hold through the 401(k) Plan. | ||
2) | Authorize the liquidation of funds in your account by directing [ ]. You may only pay for the exercise of your Right through the liquidation of other funds held by your 401(k) Plan. Please do not send payment by cash or check directly to Registrar and Transfer Company, [ ], or any other party. |
7. How will I know if the purchasing transaction was successful?
The [ ] will close the solicitation window on [ ] and prepare the final
results tabulation. The [ ] will liquidate fund as shown on the Election Form and
place the cash into an account (the Liquidity Fund). For participants who elected to exercise
but do not have enough cash available through the liquidation of the fund they selected on their
Election Form to cover the exercise [ ] will also liquidate funds from the participants
accounts on a pro rata basis from all investments (including your self-directed account, if
applicable) to generate the cash needed to exercise the number of Rights indicated on the Election
Form. While [ ] will attempt to move the exact amount of dollars for participants to
exercise their Right, they anticipate instances where rounding differences will occur. If enough
cash cannot be generated in a participants 401(k) Plan account sufficient to cover the number of
Rights elected to be exercised, the [ ] will not honor the request and the Election Form
will be voided. The [ ] is required to deliver the necessary funds to Registrar and
Transfer Company by 5:00 p.m., Eastern Time, on December [ ], 2010. That is why it is critical
that you submit your Election Form to [ ] by 5:00 p.m., Eastern Time, on December [ ],
2010, to allow the necessary time for processing. Any Election Forms received by the Company
after 5:00 p.m., Eastern Time, on December [ ], 2010 be voided and the election requests will
not be honored. Participants may confirm that their Rights were exercised by contacting [ ].
8. How long do I have to exercise the Rights?
You will be able to exercise your Rights during the period beginning on the date you
receive your Election Form from Registrar and Transfer Company until 5:00 p.m., Eastern Time, on
December [ ], 2010.
9. Will I receive the Over-Subscription Privilege described in the Prospectus?
No. As a holder of Common Stock through the 401(k) Plan you are not entitled to
participate in the Over-Subscription Privilege.
10. What happens after the expiration of the Rights Offering?
On the expiration date, December [ ], 2010, the Rights issued in the Rights Offering will
expire and you will not have further rights under them. However, [ ] will perform the
stock exercises based on the prescribed formula
(2.2698 Rights for every share of Common Stock owned on the Record Date, to be purchased at
$0.40 per share). Trades
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will take place as normal stock transactions. Once the Rights have been
exercised and the shares of Common Stock are placed in your 401(k) Plan accounts, you will be
able to sell the shares of Common Stock acquired in the Rights Offering according to the
procedures adopted by the 401(k) Plan for changing investments.
Clean up residual balances: Participants who have left-over cash in the Liquidity Fund will
have their dollars re-allocated to various investment funds based on the participants current
investment election on file.
Close Liquidity Fund: Once the cash is cleared out of the Liquidity Fund, the Liquidity Fund will be closed. |
11. Could the Rights Offering be cancelled prior to the expiration date?
Yes. If the per share trading price of Common Stock is not greater than $0.40 on the [ ]
business day prior to the expiration of the Rights Offering, December [ ], 2010, the Rights
you elected to exercise through the 401(k) Plan will be canceled and you will not be able
participate in the rights offering through the 401(k) Plan.
Important Contact Information
[Plan Administrator]
[ ]
[ ]
Hampton Roads Bankshares, Inc.
[ ]
[ ]
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