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8-K/A - AMENDMENT NO. 1 TO FORM 8-K - TRANSCEND SERVICES INCd8ka.htm
EX-23.1 - CONSENT OF INDEPENDENT PUBLIC ACCOUNTING FIRM - TRANSCEND SERVICES INCdex231.htm
EX-99.4 - UNAUDITED PRO FORMA FINANCIAL STATEMENTS - TRANSCEND SERVICES INCdex994.htm
EX-99.3 - MDSI UNAUDITED INTERIM FINANCIAL STATEMENTS - TRANSCEND SERVICES INCdex993.htm

Exhibit 99.2

Medical Dictation Services, Inc.

Table Of Contents

For The Years Ended March 31, 2009 And 2008

 

Accountants’ Report On Financial Statements

   1

Financial Statements

  

Balance Sheets

   2-2A

Statements Of Income (Loss) And Retained Deficit

   3

Statements Of Cash Flows

   4-4A

Notes To Financial Statements

   5-9


LOGO

Report Of Independent Certified Public Accountants

To The Stockholder And Board Of Directors

Medical Dictation Services, Inc.

101 Lakeforest Boulevard, #330

Gaithersburg, MD 20877

We have audited the accompanying balance sheets of Medical Dictation Services, Inc. as of March 31, 2009 and 2008 and the related statements of income (loss) and retained deficit and cash flows for the years then ended. These financial statements are the responsibility of the Company’s management. Our responsibility is to express an opinion on these financial statements based on our audits.

We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion.

In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Medical Dictation Services, Inc. as of March 31, 2009 and 2008, and the results of its operations and cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America.

 

LOGO

Certified Public Accountants

Baltimore, Maryland

September 1, 2009

Red Brook Corporate Center 800 Red Brook Boulevard Suite 300 Owings Mills, MD 21117 410-363-3200  800-899-3633 Fax 410-356-0058

Members: American Institute of Certified Public Accountants & Maryland Association of Certified Public Accountants

www.hertzbach.com


 

F I N A N C I A L

S T A T E M E N T S

 

 

 


Medical Dictation Services, Inc.

Balance Sheets

 

March 31,

   2009    2008

Assets

     

CURRENT ASSETS

     

Cash

   $ 92,976    $ 292,920

Accounts Receivable

     1,430,860      1,144,832

Prepaid Expenses

     1,600      1,600

Loan Receivable—Stockholder

     8,512      18,221

Due From Employees

     7,700      255

Refundable Income Taxes

     —        4,208
             

Total Current Assets

     1,541,648      1,462,036
             

PROPERTY AND EQUIPMENT

     

Dictation Equipment

     206,971      288,414

Furniture And Fixtures

     56,418      27,088

Computers

     48,650      50,496

Equipment Under Capital Lease

     25,865      25,865

Leasehold Improvements

     84,148      19,868
             
     422,052      411,731

Less: Accumulated Depreciation

     277,936      331,752
             

Total Property And Equipment

     144,116      79,979
             

TOTAL ASSETS

   $ 1,685,764    $ 1,542,015
             

See Accompanying Notes

 

2


Medical Dictation Services, Inc.

Balance Sheets

 

March 31,

   2009     2008  

Liabilities And Stockholder’s Deficit

    

CURRENT LIABILITIES

    

Accounts Payable

   $ 298,930      $ 176,485   

Line Of Credit

     598,000        550,000   

Accrued Payroll And Payroll Taxes

     342,936        496,412   

Accrued Retirement Plan Contribution

     37,619        77,799   

Accrued Leave

     46,723        53,463   

Accrued Expenses

     14,460        —     

Current Portion Of Note Payable—A.L. Myer Living Trust

     88,530        84,490   

Current Maturities Of Capital Lease Obligation

     5,158        4,615   

Income Taxes Payable

     13,924        —     

Unearned Revenue

     7,946        21,464   
                

Total Current Liabilities

     1,454,226        1,464,728   
                

LONG-TERM LIABILITIES

    

Deferred Income Taxes

     9,219        2,525   

Note Payable—A.L. Myer Living Trust, Less Current Portion

     597,707        686,237   

Capital Lease Obligation, Less Current Maturities

     11,081        16,238   
                

Total Long-Term Liabilities

     618,007        705,000   
                

STOCKHOLDER’S DEFICIT

    

Common Stock—$10 Par Value, 1,960 Shares Authorized, 960 Shares Issued And Outstanding

     9,604        9,604   

Additional Paid-In Capital

     48,196        48,196   

Retained Deficit

     (444,269     (685,513
                

Total Stockholder’s Deficit

     (386,469     (627,713
                

TOTAL LIABILITIES AND STOCKHOLDER’S DEFICIT

   $ 1,685,764      $ 1,542,015   
                

See Accompanying Notes

 

2A


Medical Dictation Services, Inc.

Statements Of Income (Loss) And Retained Deficit

 

For The Years Ended

March 31,

   2009     % Of
Sales
   2008     % Of
Sales
 

Sales

   $ 13,732,375      100.00    $ 11,846,984      100.00   

Cost Of Sales

     9,312,198      67.81      8,161,598      68.89   
                           

Gross Profit

     4,420,177      32.19      3,685,386      31.11   

General And Administrative Expenses

     4,037,465      29.39      3,658,869      30.88   
                           

Operating Income

     382,712      2.80      26,517      .23   

Other Income

     —        —        111      —     
                           
     382,712      2.80      26,628      .23   

Other Expenses

     97,850      .71      60,496      .50   
                           

Income (Loss) Before Income Taxes

     284,862      2.09      (33,868   (.27
                           

Provision (Benefit) For Income Taxes

         

Current

     36,924      .27      15,164      .13   

Deferred

     6,694      .05      (35,912   (.30
                           
     43,618      .32      (20,748   (.17
                           

Net Income (Loss)

     241,244      1.77      (13,120   (.10
               

Retained Deficit—Beginning Of Year

     (685,513        (672,393  
                     

Retained Deficit—End Of Year

   $ (444,269      $ (685,513  
                     

See Accompanying Notes

 

3


Medical Dictation Services, Inc.

Statements Of Cash Flows

 

For The Years Ended

March 31,

   2009     2008  

CASH FLOWS FROM OPERATING ACTIVITIES:

    

Net Income (Loss)

   $ 241,244      $ (13,120

Adjustments To Reconcile Net Income (Loss) To Net Cash
Provided By (Used In) Operating Activities:

    

Depreciation

     49,728        34,150   

Loss On Disposal Of Property And Equipment

     3,182        —     

Deferred Income Taxes

     6,694        (35,912

(Increase) Decrease In Operating Assets:

    

Accounts Receivable

     (286,028     100,195   

Prepaid Expenses

     —          5,400   

Due From Employees

     (7,445     674   

Refundable Income Taxes

     4,208        (4,208

Increase (Decrease) In Operating Liabilities:

    

Accounts Payable

     122,445        (12,604

Accrued Payroll And Payroll Taxes

     (153,476     40,031   

Accrued Retirement Contribution

     (40,180     7,503   

Accrued Leave

     (6,740     5,592   

Accrued Expenses

     14,460        —     

Income Taxes Payable

     13,924        (1,983

Unearned Revenue

     (13,518     15,674   
                

Net Cash Provided By (Used In) Operating Activities

     (51,502     141,392   
                

CASH FLOWS FROM INVESTING ACTIVITIES:

    

Decrease In Loan Receivable—Stockholder

     9,709        2,209   

Decrease In Loan Receivable—Estate Of A.L. Myer

     —          34,174   

Purchases Of Property And Equipment

     (117,047     (47,836
                

Net Cash Used In Investing Activities

     (107,338     (11,453
                

CASH FLOWS FROM FINANCING ACTIVITIES:

    

Net Proceeds From Line Of Credit

     48,000        175,000   

Principal Payments On Capital Lease Obligation

     (4,614     (4,129

Payments On Note Payable—A.L. Myer Living Trust

     (84,490     (166,337
                

Net Cash Provided By (Used In) Financing Activities

     (41,104     4,534   
                

NET INCREASE (DECREASE) IN CASH

     (199,944     134,473   

CASH—BEGINNING OF YEAR

     292,920        158,447   
                

CASH—END OF YEAR

   $ 92,976      $ 292,920   
                

See Accompanying Notes

 

4


Medical Dictation Services, Inc.

Statements Of Cash Flows

(Continued)

 

For The Years Ended

March 31,

   2009    2008

SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION:

     

Cash Paid During The Year For:

     

Interest

   $ 84,085    $ 56,154
             

Income Taxes

   $ 23,000    $ 7,500
             
SUPPLEMENTAL SCHEDULE OF NONCASH INVESTING AND FINANCING ACTIVITIES:      

During the year ended March 31, 2009, the Company disposed of property and equipment with an original cost of $106,726 and accumulated depreciation of $103,544.

     

See Accompanying Notes

 

4A


Medical Dictation Services, Inc.

Notes To Financial Statements

March 31, 2009 And 2008

 

1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

NATURE OF BUSINESS – Medical Dictation Services, Inc. (Company) was incorporated in the State of Maryland on March 31, 1981. The Company maintains offices in Maryland and Florida. The Company provides medical dictation services to hospitals and private physicians in the Mid-Atlantic region and Florida.

METHOD OF ACCOUNTING – The Company reports income and expense on the accrual method of accounting. Under this method, income is recognized when earned and expenses when the obligation is incurred.

STATEMENTS OF CASH FLOWS – For the purpose of these statements, the Company considers all highly liquid investments to be cash equivalents.

PROPERTY AND EQUIPMENT – Property and equipment are stated at cost. The cost of repairs and maintenance is charged to operations as incurred. Major renewals, betterments, and additions are capitalized. When assets are sold or otherwise disposed of, the cost of the asset and related accumulated depreciation are removed from the accounts and the resulting gain or loss is credited or charged to income.

Depreciation is computed using the following methods over the estimated useful lives of the assets:

 

                Class                        Methods
Dictation Equipment    Straight-Line/Accelerated
Furniture & Fixtures    Straight-Line/Accelerated
Computers    Straight-Line/Accelerated
Equipment Under Capital Lease    Accelerated
Leasehold Improvements    Straight-Line

INCOME TAXES – Provision is made on the financial statements for deferred income taxes applicable to temporary differences between income recognized for financial reporting purposes and income recognized for income tax purposes under the asset/liability method. The principal source of taxable and deductible temporary differences is different depreciation methods. Deferred income taxes are classified as current or non-current depending upon the balance sheet classification of the related asset or liability.

UNCERTAIN TAX POSITIONS – In accordance with FASB Staff Position (FSP) FIN 48-3, Effective Date of FASB Interpretation No. 48 for Certain Nonpublic Enterprises, the Company has elected to defer application of FASB Interpretation (FIN) No. 48, Accounting for Uncertainty in Income Taxes. FIN 48 clarifies the accounting for uncertainty in income taxes recognized in an enterprise’s financial statements in accordance with FASB Statement of Financial Standards (SFAS) No. 109, Accounting for Income Taxes.

Since the provisions of FIN 48 have not been implemented in accounting for uncertain tax positions, the Company continues to utilize its prior policy of accounting for these positions following the guidance in SFAS No. 5, Accounting for Contingencies. As of March 31, 2009 and 2008, the Company has no uncertain tax positions that qualify for either recognition or disclosure in the financial statements under SFAS No. 5.

ADVERTISING COSTS – The Company expenses advertising the first time the advertising takes place. Costs amounted to $84,490 and $97,127 for the years ended March 31, 2009 and 2008, respectively.

ESTIMATES – The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities, and disclosure of contingent assets and liabilities at the date of the financial statements. Such estimates also affect the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those amounts.

 

5


Medical Dictation Services, Inc.

Notes To Financial Statements

(Continued)

March 31, 2009 And 2008

 

2. CONCENTRATION OF CREDIT RISK

The Company maintains cash balances at financial institutions in the Washington metropolitan area. Accounts at the institutions are secured by the Federal Deposit Insurance Corporation. At March 31, 2009 and 2008, cash balances did not exceed insured limits.

The Company’s two largest clients accounted for approximately 30% of revenue for 2009, and approximately 31% of net accounts receivable at March 31, 2009. The Company’s two largest clients accounted for approximately 33% of revenue for 2008, and approximately 28% of net accounts receivable at March 31, 2008.

 

3. ACCOUNTS RECEIVABLE

Management is of the opinion that all of the Company’s accounts receivable are fully collectible and that no allowance for doubtful accounts is required.

 

4. LOAN RECEIVABLE – STOCKHOLDER

The amounts of $8,512 and $18,221 at March 31, 2009 and 2008, respectively represent an unsecured loan receivable from Dorothy Fitzgerald, sole stockholder of the Company. The loan bears interest at the rate of 4.5% per annum and is due on demand.

 

5. LINE OF CREDIT

The Company has available a line of credit from Citibank, F.S.B. which permits the Company to borrow up to $600,000 at the Wall Street Journal prime rate plus 1% through October 31, 2009. Borrowings under the agreement are collateralized by equipment and the personal guarantee of the stockholder, and are due on demand. The amounts of $598,000 and $550,000 were outstanding on the line of credit at March 31, 2009 and 2008, respectively.

 

6. NOTE PAYABLE – A.L. MYER LIVING TRUST

The amounts of $88,530 and $84,490 and $597,707 and $686,237 at March 31, 2009 and 2008, respectively, represent the current and long-term portions outstanding on a note payable to A. L. Myer Living Trust (the Trust). In accordance with the terms of a stockholders’ agreement with Andrea L. Myer, a former officer and stockholder, the Company repurchased and retired her stock from the Trust, effective December 14, 2005. The Company issued an unsecured promissory note to the Trust in an amount equal to the redemption value. In April 2007, the Company and the Trust agreed to a revised redemption value of $947,000, effective as of December 14, 2005, payable under the same terms as the original note. The note is payable in equal monthly installments of principal and interest of $9,896 through December 2015 and bears interest at 4.68% per annum.

Future principal payments due under the terms of the note are as follows:

 

Year Ending March 31,

    

2010

   $ 88,530

2011

     92,763

2012

     97,199

2013

     101,847

2014

     106,717

Thereafter

     199,181
      

Total Future Principal Payments

   $ 686,237
      

 

6


Medical Dictation Services, Inc.

Notes To Financial Statements

(Continued)

March 31, 2009 And 2008

 

7. COMMITMENTS AND CONTINGENCIES

LEASE – The Company leases office space in Gaithersburg, Maryland under an operating lease that originally expired in 2009, but was extended until 2011. The lease provides for the payment of annual base rent plus other operating expenses.

In addition, the Company leases office space in Annapolis and in Florida from its president and stockholder. The leases are on a month-to-month basis and include parking and all other operating expenses.

The future minimum rental payments under non-cancelable operating leases are as follows:

 

Year Ending March 31,

    

2010

   $ 47,449

2011

     48,872

2012

     16,450
      

Total Future Minimum Rental Payments

   $ 112,771
      

Rent expense for the years ended March 31, 2009 and 2008 was $196,948 and $95,938, respectively.

EMPLOYMENT AGREEMENT – The Company has an employment agreement with a key employee to pay additional compensation in the event of a sale of the stock of the Company by the shareholder.

 

8. RETIREMENT PLAN

The Company sponsors a 401(k) profit sharing plan for the benefit of all eligible employees. The Company matches a portion of the employees’ voluntary contributions to the plan. The amount of the Company’s matching contribution is at the discretion of management. Contributions for the years ended March 31, 2009 and 2008 were $40,992 and $77,799, respectively.

 

9. RELATED PARTY TRANSACTIONS

The Company is the lessee of 1,900 square feet of office space in Annapolis, Maryland under a month-to-month lease arrangement. The rent is $6,400 per month and includes parking and all other operating expenses associated with the property. The president and 100% stockholder of the Company owns the property in which the office space is located.

The Company is also the lessee of 1,600 square feet of office space in Florida under a month-to-month lease arrangement. The rent is $5,900 per month and includes parking and all other operating expenses associated with the property. The president and 100% stockholder of the Company owns the property in which the office space is located.

Rents and consulting fees were paid to AKF Enterprises, LLC, a management and consulting company wholly-owned by the president and 100% stockholder of the Company. Total rent and consulting fees paid to AKF Enterprises, LLC for the years ended March 31, 2009 and 2008 were $135,800 and $49,600, respectively.

 

7


Medical Dictation Services, Inc.

Notes To Financial Statements

(Continued)

March 31, 2009 And 2008

 

10. INCOME TAXES

CURRENT INCOME TAXES – For the years ended March 31, 2009 and 2008, the Company incurred a liability for Federal and State income taxes as follows:

 

     2009     2008  

Federal Income Taxes

   $ 23,409      $ 8,628   

State Income Taxes

     13,515        6,536   
                

Current Income Tax Expense

     36,924        15,164   

Less: Estimated Payments

     (23,000     (19,372
                

Income Taxes Payable (Refundable)

   $ 13,924      $ (4,208
                

DEFERRED INCOME TAXES – Differences between income and costs recognized for financial reporting purposes and income tax purposes have generated deferred income tax liabilities as follows:

 

     2009    2008  

Net Deferred Tax Liabilities

   $ 9,219    $ 2,525   
               

Deferred Income Taxes—Beginning Of Year

   $ 2,525    $ 38,437   

Provision (Benefit) For Deferred Income Taxes

     6,694      (35,912
               

Deferred Income Taxes—End Of Year

   $ 9,219    $ 2,525   
               

Deferred Income Tax Liabilities—Current

   $ —      $ —     

Deferred Income Tax Liabilities—Long-Term

     9,219      2,525   
               
   $ 9,219    $ 2,525   
               

 

11. CAPITAL LEASE

The Company is the lessee of a phone system under a capital lease expiring in 2012. The asset and liability under the capital lease is recorded at the lower of the present value of the minimum lease payments or the fair value of the asset. The asset is depreciated over the lower of its related lease terms or its estimated productive life. Depreciation of the asset under capital lease is included in depreciation expense for 2009 and 2008. The following is a summary of property held under the capital lease:

 

     2009    2008

Equipment

   $ 25,865    $ 25,865

Less: Accumulated Depreciation

     17,019      11,122
             
   $ 8,846    $ 14,743
             

 

8


Medical Dictation Services, Inc.

Notes To Financial Statements

(Continued)

March 31, 2009 And 2008

 

11. CAPITAL LEASE (CONTINUED)

Future minimum lease payments under capital leases are as follows:

 

Year Ending March 31,

    

2010

   $ 6,712

2011

     6,712

2012

     5,595
      

Total Minimum Lease Payments

     19,019

Less: Amount Representing Interest

     2,780
      
     16,239

Less: Current Maturities Of Long-Term
Obligations Under Capital Lease

     5,158
      

Long-Term Obligations Under Capital Lease

   $ 11,081
      

Interest expense on all of the Company’s obligations was $84,085 and $56,154 for the years ended March 31, 2009 and 2008, respectively.

 

12. QUARTERLY FINANCIAL DATA (UNAUDITED)

 

     Quarters Ended  
     June 30,    September 30,    December 31,    March 31,  

Fiscal 2009

           

Net Sales

   $ 3,250,333    $ 3,438,004    $ 3,470,549    $ 3,573,489   

Cost of Sales

     2,072,675      2,403,698      2,227,024      2,608,801   
                             

Gross Profit

   $ 1,177,658    $ 1,034,306    $ 1,243,525    $ 964,688   
                             

Net Income (Loss)

   $ 512,455    $ 158,854    $ 408,194    $ (838,259
                             

Earnings (Loss) Per Share

   $ 534    $ 165    $ 425    $ (873
                             

Fiscal 2008

           

Net Sales

   $ 2,931,335    $ 2,868,133    $ 2,956,985    $ 3,090,531   

Cost of Sales

     1,868,100      2,115,028      1,905,673      2,272,797   
                             

Gross Profit

   $ 1,063,235    $ 753,105    $ 1,051,312    $ 817,734   
                             

Net Income (Loss)

   $ 466,517    $ 115,492    $ 344,683    $ (939,812
                             

Earnings (Loss) Per Share

   $ 486    $ 120    $ 359    $ (979
                             

 

9