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8-K - FORM 8-K - AMERICA SERVICE GROUP INC /DE | g26757e8vk.htm |
Exhibit 99.1
April 5, 2011
Integration Team Responsibilities
Building on last weeks integration communication where I described the functional workgroup
structure and leadership, this week I will go into some detail about the various integration teams
and what their particular responsibilities and contributions are expected to be throughout the
integration planning process. Please see the Integration Team chart attached to this PHSVitals for
the membership of each group.
Integration Steering Committee: Stuart Campbell and I are the two members of this committee. Our
primary responsibilities are to:
| Develop strategic vision and conduct strategic planning | ||
| Define company culture and values | ||
| Establish change management expectations and deliverables | ||
| Review workgroup recommendations and decisions | ||
| Make final decisions regarding organizational leadership and structure |
Integration Managers: Lead the overall integration effort and coordinate the progress of workgroups
throughout the integration planning and implementation process to ensure deliverables and
milestones are met, provide guidance to teams and facilitate inter-workgroup communications and
decision-making, serve as liaisons between workgroups and the steering committee, and ensure
effective change management practices are applied.
Project Managers: Provide structure to the integration process, work product and communications,
provide analysis support to facilitate workgroup decision making, and document and report on
progress, issues and decisions to the Integration Managers and Steering Committee.
Functional Workgroups: Serve as the primary engines of our integration process. These teams, whose
leaders were identified in last weeks message, mirror the major organizational functions in each
company. The priority for these workgroups is to focus on tasks with the greatest and quickest
impact on clients, cost savings and employees.
The Workgroup Team Leads have been empowered to make decisions and will serve as role models for
the combined company by demonstrating a culture of collaboration and teamwork.
Should sub-groups be required, the Functional Workgroup Team Leads will identify the appropriate
mix of Subject Matter Experts (SMEs) possibly from multiple departments and ensure an
appropriate balance of representatives from each company. Sub-group team members must have
demonstrated their ability to work collaboratively and conduct objective analyses. Some individuals
may serve on cross-workgroup teams.
One challenge represented by the above structure is maintaining an appropriate balance between
involving enough people to ensure fair representation, while making sure the process is efficient
and able to move quickly. Though not everyone can be directly involved, please be assured that we
want to hear and consider many perspectives. We do not have pre-determined answers to most of the
questions being discussed, and are confident that those who are involved will make the very best
recommendations and decisions for the future success of the combined company.
The decisions made by the Integration Teams must be kept strictly confidential until they are
announced officially. Please know that every effort will be made to keep you informed of decisions
in a timely manner.
In next weeks communication, I will outline the Guiding Principles and Decision-Making Process
that the functional workgroups and team leads will use to complete their work, and also the
Planning and Pre-Close Timeline and Milestones. Please remember to visit the employee
communications portal www.asgr.com to check for updated information, and to submit your
integration-related questions.
(See attached Org Chart)