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EX-3.3 - AMENDMENT TO THE AMENDED AND RESTATED ARTICLES OF INCORPORATION - DCP Holding COdex33.htm
EX-32.1 - SECTION 906 CEO AND CFO CERTIFICATION - DCP Holding COdex321.htm
EX-31.1 - SECTION 302 CEO CERTIFICATION - DCP Holding COdex311.htm
EX-31.2 - SECTION 302 CFO CERTIFICATION - DCP Holding COdex312.htm
EX-10.6 - AMENDMENT NO. 2 TO REVOLVING NOTE, MORTGAGE MODIFICATION AGREEMENT - DCP Holding COdex106.htm
EX-10.1 - EMPLOYMENT AGREEMENT BETWEEN DCP HOLDING COMPANY AND ANTHONY A. COOK - DCP Holding COdex101.htm
Table of Contents

 

 

UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

WASHINGTON, DC 20549

 

 

FORM 10-K

Annual Report Pursuant to Section 13 or 15(d) of the

Securities Exchange Act of 1934

For this fiscal year ended December 31, 2010

 

 

Commission File Number: 000-51954

DCP HOLDING COMPANY

(Exact name of Registrant as specified in its Charter)

 

Ohio   20-1291244

(State or Other Jurisdiction of

Incorporation or Organization)

  (IRS Employer Identification No.)
100 Crowne Point Place   45241

Sharonville, Ohio

(Address of Principal Executive Office)

  (Zip Code)

Registrant’s telephone number, including area code: (513) 554-1100

 

 

Securities to be registered pursuant to section 12(b) of the Act:

 

TITLE OF EACH CLASS

TO BE SO REGISTERED

 

NAME OF EACH EXCHANGE ON WHICH

EACH CLASS IS TO BE REGISTERED

NOT APPLICABLE

  NOT APPLICABLE

Securities to be registered pursuant to section 12(g) of the act:

Class A Redeemable Common Shares, no par value

Class B Redeemable Common Shares, no par value

(Title of Class)

Indicate by check mark if the registrant is a well-known seasoned issuer, as defined in Rule 405 of the Securities Act.    YES  ¨    NO  x

Indicate by check mark if the registrant is not required to file reports pursuant to Section 13 or Section 15(d) of the Act.    YES  ¨    NO  x

Indicate by check mark whether the registrant (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days.    YES  x    NO  ¨

Indicate by check mark whether the registrant has submitted electronically and posted on its corporate Web site, if any, every Interactive Data File required to be submitted and posted pursuant to Rule 405 of Regulations during the preceding 12 months (or for such shorter period that the registrant was required to submit and post such files).    YES  ¨    NO  ¨

Indicate by check mark if disclosure of delinquent filers pursuant to Item 405 of Regulation S-K is not contained herein, and will not be contained, to the best of registrant’s knowledge, in definitive proxy or information statements incorporated by reference in Part III of this Form 10-K or any amendment to this Form 10-K.  ¨

Indicate by check mark whether the registrant is a large accelerated filer, an accelerated filer, or a non-accelerated filer. See definition of “accelerated filer and large accelerated filer” in Rule 12b-2 of the Exchange Act.

Large accelerated filer    ¨    Accelerated filer    ¨    Non-accelerated filer    x    Smaller reporting Company    ¨    

(Do not check if smaller reporting company)

Indicate by check mark whether the registrant is a shell company (as defined in Rule 12b-2 of the Exchange Act).    YES  ¨    NO  x

As of June 30, 2010, the aggregate book value of the registrant’s Redeemable Common Shares, without par value, held by non-affiliates of the registrant was approximately $4.8 million. The value of a redeemable common share is based on the book value per share in accordance with the Company’s Articles of Incorporation and Code of Regulations. As of June 30, 2010, the number of Class A and Class B Redeemable Common Shares outstanding was 612 and 7,533, respectively.

The number of Class A and Class B Redeemable Common Shares, without par value, outstanding as of March 4, 2011 was 607 and 7,443, respectively.

 

 

DOCUMENTS INCORPORATED BY REFERENCE

Definitive Proxy Statement for the Annual Meeting of Shareholders to be held on April 27, 2011, into Part III, Items 10, 11, 12, 13 and 14

 

 

 


Table of Contents

TABLE OF CONTENTS

 

          PAGE  
   Part I   

ITEM 1.

   Business      2   

ITEM 1A.

   Risk Factors      13   

ITEM 1B.

   Unresolved staff comments      17   

ITEM 2.

   Properties      17   

ITEM 3.

   Legal proceedings      17   

ITEM 4.

   (Reserved)      17   
   Part II   

ITEM 5.

   Market for registrant’s common equity, related stockholder matters and issuer purchases of equity securities      18   

ITEM 6.

   Selected financial data      19   

ITEM 7.

   Management’s discussion and analysis of financial condition and results of operations      19   

ITEM 7A.

   Quantitative and qualitative disclosures about market risk      41   

ITEM 8.

   Financial statements and supplementary data      42   

ITEM 9.

   Changes in and disagreements with accountants on accounting and financial disclosure      68   

ITEM 9A.

   Controls and procedures      68   

ITEM 9B.

   Other information      68   
   Part III   

ITEM 10.

   Directors, executive officers and corporate governance      69   

ITEM 11.

   Executive compensation      69   

ITEM 12.

   Security ownership of certain beneficial owners and management and related stockholder matters      69   

ITEM 13.

   Certain relationships and related transactions, and director independence      69   

ITEM 14.

   Principal accounting fees and services      69   

ITEM 15.

   Exhibits, financial statement schedules      70   

SIGNATURES

     78   

INDEX TO EXHIBITS

     80   


Table of Contents

FORWARD LOOKING STATEMENTS

This report contains forward-looking statements. The forward-looking statements are contained principally in the sections entitled “Item 1. Business” and “Item 7. Financial Information—Management’s Discussion and Analysis of Financial Condition and Results of Operations.” You can identify forward-looking statements by words such as “may,” “might,” “will,” “should,” “could,” “would,” “expect,” “plan,” “anticipate,” “believe,” “estimate,” “project,” “predict,” “intend,” “potential,” “likely will result,” or the negative of such words or other similar expressions.

These forward-looking statements reflect our current expectations and views about future events and speak only as of the date of this report. The forward-looking statements are subject to risks, uncertainties and other factors that could cause actual events or results to differ materially from those expressed or implied by the forward-looking statements. Important factors that could cause actual results to differ materially from those in the forward-looking statements, include, among others: claims costs exceeding our estimates, a downgrade in our financial strength rating, competitive pressures, changes in demand for dental benefits and other economic conditions, the loss of a significant customer or broker, the occurrence or non-occurrence of circumstances beyond our control, and those items contained in the section entitled “Item 1A. Risk Factors.” We do not undertake any obligation to update or revise any forward-looking statements to reflect future events, information or circumstances that arise after the date of this report.

 

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Table of Contents

PART I

 

ITEM 1. BUSINESS

Overview

Headquartered in Cincinnati, Ohio, DCP Holding Company, doing business as the Dental Care Plus Group (“DCPG” or the “Company”), offers to employer groups of all sizes dental health maintenance organization (“HMO”), participating provider organization (“PPO”) and indemnity plans for dental care services and vision benefit plans. As of December 31, 2010, we had approximately 269,100 members in our dental benefits plans with 2,618 dentists participating in our dental HMO network and 2,858 dentists participating in our dental PPO network in Southwestern Ohio, Northern Kentucky, Central Kentucky and Southeastern Indiana. In addition, we had approximately 18,800 members in our vision benefit plans. We market our products through a network of independent brokers.

DCP Holding Company is the parent holding company, which includes wholly-owned subsidiaries Dental Care Plus, Inc., or Dental Care Plus, an Ohio corporation, Insurance Associates Plus, Inc., or Insurance Associates Plus, an Ohio corporation, and Adenta, Inc., or Adenta, a Kentucky corporation. We are owned and controlled primarily by 608 dentists who participate in our Dental Care Plus plans.

As an Ohio-domiciled insurance company dually licensed as a life and health insurer and a specialty health insuring corporation, Dental Care Plus is able to underwrite dental indemnity, dental PPO, dental HMO, and vision benefit products as well as other life and health oriented products in Ohio.

Business Segments

We manage our business with three reportable segments: fully-insured dental, self-insured dental, and corporate, all other. Corporate, all other consists of revenue associated with our dental PPO and vision products underwritten by third-party insurance carriers and certain corporate activities. The segment information aggregates products with similar economic characteristics. These characteristics include the nature of employer groups and pricing, benefits and underwriting requirements.

The results of our fully-insured dental and self-insured dental segments are measured by gross profit, which is premium revenue less healthcare services expense. We do not measure the results of our corporate, all other segment. We do not allocate insurance expenses, investment and other income, interest expense, or other assets or liabilities to our fully-insured dental and self-insured dental segments. These items are retained in our corporate, all other segment. Our segments do not share overhead costs and assets. See footnote 17 to our consolidated financial statements for financial information regarding our segments.

Managed Dental Benefits Market

According to the National Association of Dental Plans (“NADP”), in 2009 approximately 165.7 million persons residing in the United States were covered by some form of dental benefit through employer-sponsored group plans, other group or individual plans, or publicly funded dental coverage. These enrolled members represent approximately 54% of the U.S. population. This enrollment level represents a decrease of approximately 5.7% from the estimated 2008 enrollment level of 175.8 million persons. This enrollment decrease is primarily due to a 7.6% decrease in total commercial dental enrollment in 2009 offset by a 6.5% increase in publicly funded dental enrollment in 2009. The trend toward dental PPO products is continuing; dental PPO enrollment increased to 68.7% of total commercial enrollment in 2009 from 66.3% in 2008.

 

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The following table shows the estimated 2009 and 2008 dental enrollment statistics for the United States:

 

     Estimated
2009
Enrollment
     % of
Total
    Estimated
2008
Enrollment
     % of
Total
    % Change
2008 to 2009
 

Dental HMO

     10,762,619         7.6     12,644,357         8.3     -14.9

Dental PPO

     97,076,621         68.7     101,504,708         66.3     -4.4

Dental Indemnity

     18,816,608         13.3     22,116,811         14.4     -14.9

Discount Dental

     13,306,070         9.4     15,222,240         9.9     -12.6

Direct Reimbursement

     1,439,742         1.0     1,569,528         1.0     -8.3
                        

Total Commercial Dental

     141,401,660         100.0     153,057,644         100.0     -7.6

Publicly Funded

     25,052,804           23,530,896           6.5

Estimated Total Dental

     165,715,478           175,809,643           -5.7

 

Source:

NADP & Delta Dental Association Joint Dental Benefits Report, October 2010

The enrollment data reported by the NADP for 2009 for Ohio and Kentucky was not prepared using a methodology consistent with the enrollment data reported for 2008. Because the 2009 Ohio and Kentucky data is not comparable to the 2008 Ohio and Kentucky data, we have disclosed only the available national enrollment data.

Our Products

The following table presents our product membership, premiums and administrative services only (“ASO”) fees in our respective business segments for the three years ended December 31:

 

2010

   Membership      Premiums
(000’s)
    ASO Fees
(000’s)
    Total Premium
Revenue (000’s)
     Percent of Total
Premium Revenue
 

Fully-Insured Dental

     189,300       $ 52,030        $ 52,030         68.9

Self-Insured Dental

     78,700         21,849 (1)    $ 1,173 (2)      23,022         30.5

Other Products

     19,900         —          463        463         0.6
                                          

Total

     287,900       $ 73,879      $ 1,636      $ 75,515         100.00
                                          

2009

   Membership      Premiums
(000’s)
    ASO Fees
(000’s)
    Total Premium
Revenue (000’s)
     Percent of Total
Premium Revenue
 

Fully-Insured Dental

     171,100       $ 45,355        $ 45,355         64.4

Self-Insured Dental

     87,600         23,451 (1)    $ 1,252 (2)      24,703         35.0

Other Products

     18,500         —          417        417         0.6
                                          

Total

     277,200       $ 68,806      $ 1,669      $ 70,475         100.00
                                          

2008

   Membership      Premiums
(000’s)
    ASO Fees
(000’s)
    Total Premium
Revenue (000’s)
     Percent of Total
Premium Revenue
 

Fully-Insured Dental

     155,000       $ 40,321        $ 40,321         60.9

Self-Insured Dental

     98,100         24,102 (1)    $ 1,349 (2)      25,451         38.4

Other Products

     14,700         —          435        435         0.7
                                          

Total

     267,800       $ 64,423      $ 1,784      $ 66,207         100.00
                                          

 

(1)

Self-insured dental premium revenue or premium equivalent revenue is based on the gross amount of claims incurred by self-insured members and is recognized as revenue when those claims are incurred.

 

(2)

Self-insured ASO fees are the administrative fees we charge to self-insured employers to manage their provider network and process and pay claims. ASO fees are recognized as revenue when they are earned.

 

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Our products primarily consist of dental HMO, dental PPO and dental indemnity plans, with dental HMO products constituting 84.8% of our total revenues for 2010. Substantially all of our products are marketed to employer groups through insurance brokers and consultants. Our business model allows us to offer dental benefit products including broad networks of participating dentists while at the same time promoting the use of private practice fee-for-service dentistry, a primary interest of our participating dentists. The dental benefit products we offer currently vary depending on geographic markets. Our ability to offer either a dental indemnity plan or dental PPO plan has had a positive impact on our membership growth. Our objective is to offer our dental HMO products in all markets we serve, in both fully-insured and self-insured forms. Similar to our competitors’ dental PPO products, our dental HMO products provide members with access to a broad provider network.

We currently market our dental HMO, dental PPO, and dental indemnity plans to employers in Ohio and Kentucky.

In general, our other, non-HMO products are offered in all counties in Ohio, Kentucky and Indiana. We do not, however, offer our PPO product in the eight county area Dental Care Plus has been serving since 1986. This area, which we refer to as our original eight county service area, includes Butler, Clermont, Hamilton and Warren counties in Ohio, and Boone, Campbell, Kenton and Pendleton counties in Kentucky.

In the markets outside of our original eight county service area, our products are often offered to employer groups as “bundles,” where the subscribers are offered a combination of dental HMO, dental PPO and dental indemnity options, with various employer contribution strategies as determined by the employer.

Individuals become subscribers of our dental plans through their employers. Qualified family members of these subscribers become members through such individuals. Employers may pay for all or part of the premiums, and make payroll deductions for any premiums payable by the employees.

Fully-Insured Dental

Our fully-insured dental products segment includes our Dental Care Plus dental HMO plan, our DentaSelect dental PPO plan and our DentaPremier dental indemnity plan.

Dental Care Plus—Under our dental HMO plans, premiums are paid to Dental Care Plus by the employer, and members receive access to our dentist network in their region. Plan designs range from full premium payouts by the employer to shared contributions of varying proportions by the employer and its employees to full payment by the employees. There are no waiting periods and there is no balance billing in our fully-insured dental HMO, however it includes cost-sharing with the member, through premium contributions, co-payments and annual deductibles. Covered dental services are segmented into three categories: preventive, basic and major services, typically covered at 100%, 80% and 50%, respectively. In most cases, each member has a $1,000 annual maximum benefit. For the year ended December 31, 2010, fully-insured dental HMO premiums totaled approximately $41.2 million, or 54.6% of our total premiums and ASO fees.

DentaSelect—Our dental PPO product, DentaSelect, is underwritten by Dental Care Plus and has been administered by Dental Care Plus and by an independent third party administrator (“TPA”). DentaSelect includes some elements of managed health care; however, it includes more cost-sharing with the member, through premium contributions, co-payments, annual deductibles and balance billings. Employers and their participating employees typically share the cost of premiums in various contribution proportions. For the year ended December 31, 2010, fully-insured dental PPO premiums totaled approximately $9.4 million, or 12.4% of our total premiums and ASO fees.

DentaPremier—We offer DentaPremier, our dental indemnity product underwritten by Dental Care Plus, to employers who participate in our Dental Care Plus HMO fully-insured and self-insured plans with out-of-area members or members that require complete freedom of provider access. We introduced this plan because many

 

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Ohio, Kentucky and Indiana employer groups have employees in other states performing sales or service functions. DentaPremier is a traditional dental indemnity plan that allows members to use any dentist they wish. Employers and their participating employees typically share the cost of premiums in various contribution proportions. As with our dental HMO products, members are responsible for paying standard deductible amounts and co-payments. Premium rates for DentaPremier are generally higher than premium rates for our dental HMO products. When the DentaPremier product was introduced in 2003, the product was underwritten by a third party insurance carrier. As of December 31, 2010, approximately 81% of these dental indemnity members have been transitioned to Dental Care Plus insurance policies. For the year ended December 31, 2010, fully-insured dental indemnity premiums totaled approximately $1.4 million, or 1.9% of our total premiums and ASO fees. Approximately 19% of our dental indemnity members are still underwritten by a third-party insurance carrier and we received administrative fees of $54,000 in 2010.

Self-insured Dental

Our self-insured dental segment includes our ASO dental HMO, dental PPO products and dental Indemnity, which we offer through Dental Care Plus to employers who self-insure their employee dental plans. These employers pay all claims from network dentists according to our fee schedules. In the case of our dental PPO product, employers pay claims from non-network dentists based on a maximum allowed fee schedule. The Company provides administrative and claims processing services, benefit plan design, and access to its provider networks for an administrative fee, generally to “self-insured” groups. This product is offered only to employer groups that have chosen to bear the claims risk for the dental benefits of employees and their family members. Self-insured employers retain the risk of financing substantially all of the cost of dental benefits. For the year ended December 31, 2010, self-insured revenue totaled approximately $23.0 million, or 30.5% of our total premiums and ASO fees.

Corporate, All Other

We offer dental PPO, dental indemnity and vision PPO benefit plans that are underwritten by third-party insurance carriers that are included in our corporate, all other segment. Our subsidiary, Insurance Associates Plus, is an insurance agency licensed in Ohio, Kentucky and Indiana that markets our third-party dental PPO and vision benefit products. Insurance Associates Plus earns commissions and administrative fees based on members enrolled in the dental PPO and vision benefit plans. Our vision benefit PPO product, Vision Care Plus, is underwritten by a third-party insurance carrier and administered by an independent TPA. Members can access both network and out-of-network vision care providers and are subject to fixed co-payments and benefit limits. Premium cost is typically shared by employers and their participating employees in various contribution proportions.

The commission and administrative fee revenue that we earned related to the dental PPO, dental indemnity and vision benefit product lines underwritten by third-party insurance carriers collectively aggregated $463,000, or less than 1% of total premiums and ASO fees, for the year ended December 31, 2010.

 

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Seasonality of Dental Service Utilization

Based on our healthcare service expense on a per member per month (“PMPM”) basis that adjusts the quarterly healthcare service expense for membership volume changes, our dental plan members have historically used their dental plan benefits according to a seasonal pattern. In 2008, our quarterly healthcare services expense was highest in the first quarter, slightly below average in the second quarter, slightly above average in the third quarter and lowest in the fourth quarter. However, in 2009 and 2010, our quarterly healthcare services expense was slightly above average in the first quarter, above average in the second quarter, significantly higher than average in the third quarter and lowest in the fourth quarter. The following table shows these trends in tabular form:

 

     2010      2009      2008  
     $000’s      $PMPM      $000’s      $PMPM      $000’s      $PMPM  

First Quarter

     15,542         19.58         14,326         19.43         12,922         18.87   

Second Quarter

     16,239         20.25         14,437         19.54         13,017         18.32   

Third Quarter

     16,751         20.81         15,557         20.69         14,157         18.52   

Fourth Quarter

     14,610         18.19         13,721         17.77         13,030         17.49   

Claims are high in the first and second quarter because almost all of our employer-sponsored benefits reset on January 1. The third quarter claim level is primarily due to the high level of dental services used in July and August by student members prior to returning to school. Use of dental services is typically lowest in the fourth quarter due to the holiday season and the fact that a portion of our members have already reached their maximum annual benefit level for the year.

Business Strategy

Our objective is to become one of the largest providers of dental benefits in the Midwest. Our strategy is to continue increasing membership in all of our plans by gaining new employer group customers, acquiring other similar dental plans, adding more participating dentists to our provider networks and increasing our product offerings. We intend to further develop the use of dental PPO products as a means to grow membership sufficient to recruit dentists into our dental provider networks.

Our Dental Care Plus HMO plans offer both the broad provider access ordinarily attributed to a dental PPO and the utilization review and cost control features of a dental HMO. The combination of a large provider network, competitive pricing and renewal practices, and an emphasis on outstanding customer service have allowed us to effectively compete with dental PPOs. Because we are primarily owned by dentists who participate in our Dental Care Plus plans, and our dentists are reimbursed on a fee-for-service basis, we often have a competitive advantage in recruiting and retaining dentists for our networks.

Membership Retention—Employers generally contract with our dental HMO plans for a period of one year. Continuous marketing and sales efforts are made to obtain contract renewals on an annual basis. The ability to obtain contract renewals depends on our premium schedules, competitive bids received by employers from our competitors, and employee satisfaction with our plans, among other factors. The cost of replacing lost members is higher than retaining members. Accordingly, membership retention is a primary focus of our marketing efforts. We strive for consistent employer and broker contacts and fair, justified renewal pricing in order to increase retention rates. Due to these membership retention efforts, we achieved a fully-insured retention rate of approximately 92.9% in 2010, compared to retention rates of 91.7% and 99.0% in 2009 and 2008, respectively. Our lower retention rates in 2010 and 2009 compared to 2008 were the result of employer customers moving to other dental benefits in the event of corporate mergers and acquisitions, membership losses to our competitors and downsizing of employer group workforce.

Group Billing and Collection—We dedicate significant resources to achieving prompt and accurate billing for premiums, reimbursement for self-insured claims and ASO fees. We also have a structured process for monitoring and collecting our accounts receivable.

 

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Table of Contents

Customer Service—We provide customer service to employer group administrators, members, and dentists. Customer service representatives respond promptly to employer, member and provider staff inquiries regarding member identification cards, benefit determinations, eligibility, benefit verification and claims payments. We strive to answer questions in one phone call. We monitor key customer service statistics in order to maintain positive customer relationships with all constituencies.

Information TechnologyOur dental plan administration system allows us to easily adapt to benefit changes sought by employer groups. Our system also allows for increased efficiencies and costs savings in the functional areas of group marketing, enrollment, billing, collections, cash application, claims adjudication and claims payment by reducing manual processing and facilitating the development of electronic membership enrollment, group billing, payment and automated cash application. With this system, we have experienced an increase in the percentage of claims that can be electronically loaded and adjudicated. We are also focused on the importance of data integrity, security, ease of data extraction, and interfacing with banks, clearinghouses, and other business partners.

Dentist Networks

We maintain dental networks comprised of dentists who have contracted with our subsidiaries. As of December 31, 2010, we had provider contracts with 2,618 dentists operating out of 4,642 dentist office locations in our dental HMO network. Of these participating dentist office locations, there are 2,543 in Ohio, 1,313 in Kentucky, 413 in Indiana, and 373 in other states. Of the 2,618 participating dentists, 608 are shareholders who each own one Class A voting redeemable common share. As of December 31, 2010, we had provider contracts with 2,858 dentists operating out of 5,280 dentist office locations in our dental PPO network. Of these participating dentist office locations, there are 3,087 in Ohio, 1,326 in Kentucky, 433 in Indiana, and 434 in other states.

We actively recruit dentist providers in each of our markets. In some instances, we identify expansion area counties where additional providers are needed and locate dentists in these expansion area counties by reviewing state dental licensure records. In other cases, new employer group customers request that we recruit specific dentists to which their employees desire access.

Before a dentist can become a participating provider, we engage in extensive due diligence on the dentist’s professional licenses, training and experience, and malpractice history. The dentist must also be recommended by our Clinical Affairs Committee consisting of five experienced dentists who represent various dental specialties and who are also members of our Board of Directors (the “Board”).

Our provider contracts require that participating dentists participate in periodic fee surveys for the purpose of establishing our fee schedule, to participate in and be bound by our utilization review and credentialing plans (see “Utilization Control and Quality Assurance Policies” below), to maintain a state license in good standing to practice dentistry, to maintain professional liability insurance coverage in amounts determined by our Clinical Affairs Committee, and to maintain patient records in a confidential manner. Our provider contracts are for a term of one year and may be automatically renewed for successive one year periods unless a written termination notice is given by either party on 30 days notice.

Participating dentists are reimbursed for services provided to members of our dental plans on a “fee-for-service” basis based on a maximum allowable fee schedule we have developed or the actual fee charged by the dentist, whichever is less. In the case of our dental HMO, reimbursements to dentists are subject to a percentage withhold of the amount payable to the dentist. At the end of each fiscal year, our Board evaluates the performance of our dental HMO plans, capital and surplus requirements prescribed by the Ohio Department of Insurance, factors impacting our financial strength rating, funding needed to support strategic objectives for the coming years and any other factors deemed relevant by the Board and, based on that evaluation, determines the amount of the withhold that should be returned to dentists, if any. If we have met our capital and surplus

 

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requirements as prescribed by the Ohio Department of Insurance (see “State Regulations” and “Federal Regulations” below) and have the necessary funding to support our strategic objectives, the Board may authorize a provider withhold payment, although there is no requirement to authorize such withhold return.

Our networks are important to the success of our dental HMO and dental PPO plans. We have a dedicated provider relations department that communicates with network dentists and performs periodic credentialing and re-credentialing of each participating dentist.

Employees

At December 31, 2010 we had 60 employees. We have no collective bargaining agreements with any unions and believe that our overall relations with our employees are good.

Sales and Marketing

Many of our employer group customers are represented by insurance brokers and consultants who assist these groups in the design and purchase of health care products. We generally pay brokers a commission based on premiums collected, with commissions varying by market and premium volume, pursuant to our standard broker agreement. In addition to commissions based directly on premium volume for sales to particular customers, we also have programs that pay brokers and agents on other bases. These include commission bonuses based on sales that attain certain levels or involve particular products.

Utilization Control and Quality Assurance Policies

Utilization control and quality assurance policies are essential to our success. Our reimbursement structure limits the frequency of various procedures in order to control utilization of dental care by members of our fully-insured and self-insured dental plans.

Each dentist in our networks is obligated to adhere to our utilization review program. Non-compliance or continued deviations from the utilization review program will result in sanctions against a dentist. Such sanctions may include probation, suspension or expulsion as a participating dentist, and may also affect the dentist’s ability to receive compensation from the plan for services provided to members. We believe that a stringent utilization review program is necessary to provide adequate cost containment and quality care.

Our Board of Directors appoints a committee of dentists to determine that the utilization review program is being adhered to and updated as appropriate. The Clinical Affairs Committee is charged with reviewing service patterns of providers and requests for pretreatment estimates that do not clearly meet Company standards.

The Clinical Affairs Committee is also charged with retrospective review of covered services provided by dentists to determine whether the frequency and nature of the services are in compliance with standards adopted by the Clinical Affairs Committee. The Clinical Affairs Committee may recommend that the participating agreement of a dentist who is not in compliance with these standards be terminated, suspended or not renewed, or that benefits paid to the provider for particular services rendered by him or her be reduced.

Credentialing

The Clinical Affairs Committee also has oversight over the credentialing of new dentist providers that apply to be participating providers in our provider networks. This committee oversees the periodic re-credentialing of dentist providers already in one of our existing provider networks and evaluates whether a dentist should be terminated from one of the provider networks if an action is filed against the dentist with a state dental board or other regulatory agency or the provider loses his medical malpractice insurance coverage due to an adverse claim. The Clinical Affairs Committee is also charged in part with determining whether all participating dentists maintain good standing with regulatory agencies. The recommendations of the Clinical Affairs Committee are forwarded to our Board of Directors for consideration and appropriate action.

 

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Risk Management

We assess risks that may affect the Company’s financial results, operational capability, delivery of service and products to employer groups and plan members, and other significant risks. We evaluate industry trends, information technology changes and our operating efficiencies and results. The Company performs ongoing risk assessments and implements various measures to manage and mitigate identified risks. The Board of Directors has delegated responsibility for risk oversight to the Audit Committee. Periodically, the Audit Committee reviews the Company’s risk assessment and discusses with Company management, significant financial and non-financial risks (See Item 1A-Risk Factors) and the steps management has taken to monitor and mitigate such risks.

Competition

The marketing and sale of fully-insured and self-insured dental benefit plans is highly competitive. Rising health care benefit premiums and changes in the economy have had an impact on the number of companies able to offer dental benefits to their employees. We primarily compete with full-line dental only plans, other dental HMO carriers and national insurance companies that offer dental or vision coverage. Many of the companies with whom we compete are larger, have well-established local, regional, and/or national reputations, and have substantially greater brand recognition and financial and sales resources. It is possible that other competitors will emerge as the market for dental plans continues to develop. Our primary competitors are Delta Dental of Ohio and Delta Dental of Kentucky that operate as dental HMOs and dental PPOs in which members receive certain benefit incentives to receive services from network dentists. Additional major competitors include national insurance companies such as Guardian, Met Life, Humana and Anthem. These companies offer dental indemnity and dental PPO plans. Most of these dental plans are similar to those offered by us in design, and they also pay providers on a fee-for-service basis. Dental indemnity plans lack the basic characteristics of a dental HMO plan, including contractually enforced utilization and quality assurance standards and limitations on dentists’ fees, and members are not restricted to participating dentists. Dental PPO plans include both in-network benefits similar to those of a dental HMO plan and out-of-network benefits like those associated with a dental indemnity plan. Our main competitors in the fully-insured vision benefit area are Vision Service Plan and EyeMed, a subsidiary of Luxottica Group. We believe that our vision benefit plans are competitively priced and include sufficient benefits to compete effectively.

In 2010, our dental membership in Southwestern Ohio decreased from approximately 203,600 members as of December 31, 2009 to approximately 200,400 members as of December 31, 2010. Dental membership in Northern Kentucky increased from approximately 18,700 members at December 31, 2009 to approximately 20,700 at December 31, 2010. Our dental benefits market share of approximately 15% to 20% in the Southwestern Ohio and Northern Kentucky market gives us a strong competitive position. This market share is due to our large provider networks, competitive pricing and customer service.

We have approximately 29,000 total members in the Dayton and Springfield, Ohio market. We have developed a provider network in Dayton, Ohio that includes approximately 82% of the licensed dentists in the area. Since the introduction of the DentaSelect PPO product in 2005, our relationships with brokers in this area have strengthened, and we have added a significant number of employer groups. As of December 31, 2010, we had approximately 20,600 dental PPO members and approximately 8,400 dental HMO and indemnity members in the Dayton and Springfield market. As of December 31, 2009, we had approximately 17,300 dental PPO members and approximately 6,100 dental HMO and indemnity members in the Dayton and Springfield market.

As of December 31, 2010, we have approximately 600 dentists in our provider networks which represent approximately 50% of the licensed dentists in Central Kentucky. In addition, we have been building insurance broker relationships in Central Kentucky and have been quoting on new employer groups in this market. As of December 31, 2010, we had approximately 1,900 group dental HMO members and approximately 16,200 group dental PPO members in our Central Kentucky market. As of December 31, 2009, we had approximately 800 group dental HMO members and approximately 13,400 group dental PPO members in our Central Kentucky market.

 

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Customers

During 2010, approximately 10% of our total revenue was generated by four fully-insured employer groups. Also during 2010, approximately 11% of our total revenue was generated by two self-insured employer groups. As we continue to increase the number of employers and members in our dental plans, these employers as a source of revenue and enrollment will lessen in proportion to our total revenue and size.

Each of our customers signs a standard form contract, which differs depending on whether the customer is fully-insured or self-insured. There are two standard form contracts for fully-insured customers—one for employer-sponsored plans, and one for voluntary employee plans. Most of our standard form contracts are for one year terms and automatically renew for additional one-year terms. Certain contracts extend for a two-year term. The employer group customers may terminate our fully-insured customer contracts by giving thirty days’ prior written notice, yet the fully-insured customer contracts are non-cancelable by the Company during the one-year or two-year contract term unless the contract coverage terminates due to non-payment of premium when due. Our self-insured customer contracts can be canceled by the Company or employer group by giving sixty days’ prior written notice. The premium rates set forth in each fully-insured customer contract remain in effect during each one year term, and may only be increased at renewal.

Insurance Regulations

State insurance laws and other governmental regulations establish various licensing, operational, financial and other requirements relating to our business. State insurance departments in Ohio, Kentucky and Indiana are empowered to interpret such laws of their respective states and promulgate regulations applicable to our business. The National Association of Insurance Commissioners (“NAIC”) is a voluntary association of all of the state insurance commissioners in the United States. The primary function of the NAIC is to develop model laws on key insurance regulatory issues that can be used as guidelines for individual states in adopting or enacting insurance legislation. While NAIC model laws are accorded substantial deference within the insurance industry, these laws are not binding and variations from the model laws from state to state exist.

Dental Care Plus is dually licensed as a life and health insurance company and a health insuring corporation providing specialty health care services under Ohio law, as a limited health service benefit plan in Kentucky and as a life and as a health insurance company and a dental HMO in Indiana. The regulations of each state insurance department include specific requirements with regard to such matters as minimum capital and surplus, reserves, permitted investments, contract terms, policy forms, claims processing requirements and annual reports. If Dental Care Plus fails to maintain compliance with all material regulations, regulatory authorities are empowered to take certain actions against it, such as revoking its license, imposing monetary penalties, taking over supervision of its operations, or seeking a court order for the rehabilitation, liquidation or conservation of Dental Care Plus.

DCP Holding Company is a licensed third party administrator (“TPA”) in Ohio, Kentucky and Indiana. Insurance Associates Plus is licensed in Ohio, Kentucky, Indiana and Illinois as an insurance agency. As such, it is required to have at least one insurance agent licensed in each of those states. If Insurance Associates Plus fails to meet this requirement in Ohio, Kentucky, Indiana or Illinois, its license could be revoked by the state. Adenta is licensed as a life and health insurance agency in Kentucky and Indiana.

 

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NAIC Accounting Principles—In 1998, the NAIC adopted the Codification of Statutory Accounting Principles (“Codification” or “SAP”) that became the NAIC’s primary guidance on statutory accounting. The Ohio Department of Insurance has adopted the Codification. SAP differs in some respects from accounting principles generally accepted in the United States (“GAAP”). For public reporting, we prepare consolidated financial statements in accordance with GAAP. However, certain data must also be calculated according to statutory accounting rules as defined in the NAIC’s Accounting Practices and Procedures Manual. While not a substitute for any GAAP measure of performance, statutory data frequently is used by industry analysts and other recognized reporting sources to facilitate comparisons of the performance of insurance companies. For example, select significant differences for the Company are:

 

   

Similar to GAAP, deferred income taxes are provided on temporary differences between the statutory and tax bases of assets and liabilities for SAP; however, statutory deferred tax assets are limited based upon tests that determine what is an admitted asset under SAP. Under SAP, the change in deferred taxes is recorded directly to surplus as opposed to GAAP where the change is recorded to current operations.

 

   

Deferred acquisition costs are those costs that vary with and are primarily related to the acquisition of new and renewal business. Such costs include commissions, costs of contract issuance and underwriting, premium taxes and other costs the Company incurs to acquire new business or renew existing business. For GAAP purposes, the Company defers acquisition costs and amortizes them over the estimated life of the contracts in proportion to premiums earned. Under SAP, these acquisition costs are expensed as incurred.

 

   

For GAAP, capital leases are capitalized on the balance sheet as property and equipment with a corresponding capital lease obligation. Subsequently, depreciation expense and interest expense are recorded in current operations. SAP requires that all leases are classified as operating leases and expensed over the lease term. Accordingly, all capital lease agreements are recorded and expensed as an operating lease.

Risk Based Capital—The NAIC’s Risk-Based Capital for Life and/or Health Insurers Model Act (the “Model Act”) provides a tool for insurance regulators to determine the levels of statutory capital and surplus an insurer must maintain in relation to its insurance and investment risks and whether there is a need for possible regulatory action. The Model Act (or similar legislation or regulation) has been adopted in states where Dental Care Plus does business. The Model Act provides for three levels of regulatory action, varying with the ratio of the insurance company’s total adjusted capital (defined as the total of its statutory capital and surplus, asset valuation reserve and certain other adjustments) to its authorized control level risk-based capital (“RBC”):

 

   

If a company’s total adjusted capital is less than or equal to 200 percent but greater than 150 percent of its RBC (the “Company Action Level”), the company must submit a comprehensive plan aimed at improving its capital position to the regulatory authority proposing corrective actions.

 

   

If a company’s total adjusted capital is less than or equal to 150 percent but greater than 100 percent of its RBC (the “Regulatory Action Level”), the regulatory authority will perform a special examination of the company and issue an order specifying the corrective actions that must be followed.

 

   

If a company’s total adjusted capital is less than or equal to 100 percent but greater than 70 percent of its RBC (the “Authorized Control Level”), the regulatory authority may place the company under the regulatory authority’s control.

 

   

If a company’s total adjusted capital is less than or equal to 70 percent of its RBC (the “Mandatory Control Level”), the regulatory authority must place the company under the regulatory authority’s control.

 

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In addition to the levels of regulatory action described above, the regulatory authority may impose restrictions, reporting or other requirements on companies whenever the regulatory authority determines that the financial condition of the company warrants such action, notwithstanding the fact the company meets the requirements of the Model Act. A regulatory authority may also seek an order of the courts placing the company in rehabilitation, liquidation or conservation whenever the regulatory authority determines that the company’s financial condition is hazardous, notwithstanding the fact that the company may be in compliance with the requirements of the Model Act.

Dental Care Plus’s statutory annual statements for the year ended December 31, 2010 filed with the Ohio Department of Insurance reflected total adjusted capital in excess of Company Action Level RBC.

Government Regulations

Our management proactively monitors compliance with governmental laws and regulations affecting our Company. We are unable to predict how existing federal or state laws and regulations may be changed, what additional laws or regulations affecting our business may be enacted or proposed, when and which of the proposed laws will be adopted or the effect of any such new laws and regulations will have on our results of operations, financial position, or cash flows. For a description of material current activities in the federal and state legislative areas, see the “Item 1A—Risk Factors” in this report.

Executive Officers

Each of our executive officers is appointed to serve a one-year term. Anthony A. Cook is the only executive officer that has an employment agreement with the Company.

The name and age of each of the present officers of the Company follows along with a brief professional biography.

Anthony A. Cook, MS, MBA, 60, President, Chief Executive Officer and a member of the Company’s Board of Directors. Mr. Cook has been President and Chief Executive Officer since February 2001 of Dental Care Plus and, upon reorganization of Dental Care Plus, also assumed the role of President and Chief Executive Officer for the Company. In November 2008, Mr. Cook became a Director of the Company. Mr. Cook has over 30 years of management experience in the health care industry. He has HMO experience as a Plan Administrator, the Director of Health Systems for the largest Blue Cross and Blue Shield HMO in Ohio, as well as the Executive Director of a provider owned health plan. Before arriving at Dental Care Plus, Mr. Cook consulted with executives of health care organizations in developing capabilities to succeed in a managed care environment. Mr. Cook has a bachelor’s degree in psychology and a master’s degree in guidance and counseling from Youngstown State University as well as a Master of Business Administration degree from Baldwin-Wallace College in Cleveland, Ohio.

Robert C. Hodgkins, Jr., CPA, MBA, 51, Vice President—Chief Financial Officer. Mr. Hodgkins has been Vice President-Chief Financial Officer of Dental Care Plus since July 2003 and, upon reorganization of Dental Care Plus, became Vice President-Chief Financial Officer of the Company. Previously, Mr. Hodgkins was a Senior Manager in the Cincinnati office of PriceWaterhouseCoopers LLP, specializing in financial management and consulting to the health care industry from 1997 through 2002. Mr. Hodgkins also was a Director in the Finance Division of Blue Cross Blue Shield of Massachusetts (BCBSMA) from 1995 through 1997. He is a Certified Public Accountant licensed in Ohio and a past President of the Southwestern Ohio Chapter of the Healthcare Financial Management Association. He holds a Bachelor of Science degree in Industrial Engineering from Northwestern University and a Master of Business Administration from the J.L. Kellogg Graduate School of Management at Northwestern University.

 

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Ann Young, 48, Chief Sales and Marketing Officer. Ms. Young has been Chief Sales and Marketing Officer of the Company and Dental Care Plus since October 2004. Prior to joining the Company, Ms. Young managed her own consulting firm, COACHLOGIC, from 2002 to 2004. She was also Senior Vice President of Sales and Marketing at Emerald Health Network in Cleveland, Ohio from 1999 to 2002 and Vice President of National Sales at The Chandler Group from 1991 to 1998. Ms. Young is a graduate of Kent State University and holds dual degrees in psychology and business administration. She is an active member of the International Coach Federation, the International Association of Coaching, and the Greater Cincinnati Professional Coaches Association.

Laura S. Hemmer, MBA, 47, Chief Information and Technology Officer, joined the Dental Care Plus Group in 2002. With over 20 years in Information Technology roles and management, Ms. Hemmer has worked in non-profits, large manufacturing, consulting and service-oriented companies. Prior to joining Dental Care Plus, Ms. Hemmer, worked as a Senior Consultant for PCMS-Datafit and led Information Technology integration projects for a global manufacturing company. As director of Information Technology at Lanvision (now Streamline Health), she led all IT and logistical functions within the company. Prior to these positions, Ms. Hemmer worked as a Senior Systems Administrator for Marion Merrell Dow. She is active in the Chief Information Officer community in Cincinnati and Dayton and holds memberships in national CIO circles.

Jodi M. Fronczek, 39, Chief Operations Officer. Ms. Fronczek has been employed by Dental Care Plus since May 1990. She has been Chief Operations Officer for the company since February 2010. Prior to that she was Director of Group Benefits and Product Development (2006—2010), Director of Claims/Member Services (1997—2006), and Claims Manager (1991—1997). Ms. Fronczek is a graduate of the University of Cincinnati and holds an Associates degree in office administration. She actively represents the Company as a member of the National Association of Dental Plans (NADP) and the National Dental EDI Council (NDEDIC) and previously served as a member of the Professional Relations Committee for NADP.

AVAILABLE INFORMATION

Our Annual Report on Form 10-K, Quarterly Reports on Form 10-Q, Current Reports on Form 8-K, all amendments to those reports, and other filings with the Securities and Exchange Commission (“SEC”) are available on the SEC’s website (www.sec.gov). Copies of these documents will be available without charge to any shareholder upon request. Request should be directed in writing to the Company at 100 Crowne Point Place, Sharonville, Ohio 45241. In addition, the public may read and copy any materials we file with the SEC at the SEC’s Public Reference Room at 100 F. Street, NE, Washington, DC 20549. The public may obtain information on the operations of the Public Reference Room by calling the SEC at 1-800-SEC-0330.

 

ITEM 1A. RISK FACTORS

If any of the following risks actually occur, our business, financial condition and results of operations could be materially and adversely affected, and the value of our shares could decline. The risks and uncertainties described below are those that we currently believe may materially affect our Company.

The current state of the national economy and adverse changes in economic conditions could adversely affect the Company’s business and results of operations.

The current state of the national economy and any adverse changes in the market conditions that are exacerbated by the financial credit situation could adversely affect our customers. As a result, our employer group customers may seek to control their employee benefit costs including their dental plan benefits, which may lead to limited rate increases, fewer new sales and the loss of some dental plan membership. These factors may affect the Company’s revenue in the near-term.

 

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Our business is highly concentrated in a limited geographic area and adverse economic conditions within the markets in which we do business could impair or reverse our growth trends and have a negative affect on our premium revenue and net income.

The operations of our subsidiaries are concentrated in the Southwestern Ohio, Northern Kentucky and Central Kentucky markets, although our primary operations are in Southwestern Ohio. A prolonged regional economic downturn could cause employers to stop offering dental coverage as an employee benefit or elect to offer dental on a voluntary, employee-funded basis as a means to reduce their operating costs. A decrease in employer groups offering dental coverage on an employer sponsored basis could lead to a decrease in our membership, premium revenue and net income.

Our business is dependent upon a limited number of customers, and the loss of any one such customer could result in a loss of substantial premium revenue.

During 2010, approximately 10% of our total revenue was generated by four fully-insured employer groups and approximately 11% of our total revenue was generated by two self-insured employer groups. If our relationship with any one of these employers were to terminate, our dental membership and the related premium revenue would decrease, which could lead to lower net income.

A small number of independent brokers source a substantial portion of our business, and the loss of any one such broker could result in a loss of substantial premium revenue.

During 2010, approximately 53% of our business was generated by five independent brokers, one of which was responsible for generating approximately 27% of our total premium revenue. If our relationship with any of these brokers were to terminate, our premium revenue could decrease materially. As a result, we could experience significant loss of premium revenues.

Because our premiums are fixed by contract, we are unable to increase our premiums during the contract term if our claims costs exceed our estimates due to higher than expected dental services utilization.

Dental services utilization by members of our fully-insured dental plans may be higher than expected, resulting in higher than anticipated healthcare services expense and a reduction in our net income. If our claims costs exceed our estimates, we will be unable to adjust the premiums we receive under our current contracts, which may result in a decrease in our net income.

Our customers’ decisions to transition from a fully-insured to a self-insured dental plan or from a self-insured to a fully-insured dental plan could result in lower gross margins and increased costs.

During 2010, a number of fully-insured dental members shifted to our self-insured dental products. Additionally, a number of self-insured members shifted to our fully-insured dental products. If our customers continue to shift from a fully-insured dental product to a self-insured dental product, our dental gross margin may decrease. If our customers shift from a self-insured dental product to a fully-insured dental product, our capital and surplus requirements will increase. In both instances, we may incur significant transitioning cost.

The financial strength rating assigned to Dental Care Plus may be downgraded, which could result in a loss of employer groups and insurance brokers, which may, in turn, cause our premium revenue to decline.

A.M. Best assigns a rating to companies that have, in their opinion, an ability to meet their ongoing obligations to policyholders, but are financially vulnerable to adverse changes in underwriting and economic conditions. Our B- (Fair) rating was affirmed in January 2006, April 2007, May 2008, June 2009 and again in

 

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April 2010. Our A.M. Best rating is a measure of our financial strength relative to other insurance companies and is not a recommendation to buy, sell or hold securities. The rating assigned by A.M. Best Company is based, in part, on the ratio of our fully-insured premium revenue to our statutory capital and surplus. If Dental Care Plus continues to experience growth in its fully-insured premium revenue but does not retain enough of its earnings or obtain new sources of capital, the rating assigned to Dental Care Plus may be downgraded. If a downgrade were to occur, employer groups may decline to renew their annual or multi-year contract with us, and insurance brokers may refuse to market our dental products. In addition, a downgrade may make it difficult for us to contract with new employer groups and new brokers. The loss of existing employer groups, and the loss of insurance brokers may lead to a loss of premium revenue.

If we fail to maintain contracts with an adequate number of dentists, it may be difficult to attract and retain employer groups, which may lead to a loss of premium revenue.

Our business strategy is dependent to a large extent upon our continued maintenance of our dentist networks. Generally, our participating provider contracts allow either party to terminate on limited notice (generally 30 days prior to annual renewal). If we are unable to continue to establish and maintain contracts with an adequate number of dentists in our networks, employer groups may not renew their contracts with us and it may be difficult to attract new employer groups, which may lead to a loss of premium revenue.

We encounter significant competition that may limit our ability to increase or maintain membership in the markets we serve, which may harm our growth and our operating results.

We operate in a highly competitive environment. We compete for employer groups principally on the basis of the size, location and quality of our provider network, premium rates, benefits provided, quality of service and reputation. A number of these competitive elements are partially dependent upon and can be positively affected by financial resources available to a dental plan. Many other organizations with which we compete have substantially greater financial and other resources than we do. For example, our competitors include Delta Dental of Ohio, which has an A.M. Best rating of A- (Excellent) and Delta Dental of Kentucky, which has an A.M. Best rating of NR-5 (Not Formally Followed). In addition, we compete with national insurance carriers such as Metropolitan Life and Guardian, which have A.M. Best ratings of A+ (Superior) and A++ (Superior), respectively. Given the higher ratings and financial strength of many of our competitors, we may encounter difficulty in increasing or maintaining our dental membership in the future.

Health insurance companies will continue to offer premium concessions if employer groups sign up for both their medical plan and their dental plan, which could result in the loss of employer groups and a decrease in our premium revenue.

Many of the health insurance companies that operate in the Ohio and Kentucky markets offer both medical plans and dental plans to employer groups. If these companies offer a premium concession on the medical plan if the employer group signs up for their dental plan as well, employer groups may be compelled to purchase the bundled medical and dental plans to save money on their medical premium. As a result, we could experience significant loss of premium revenues.

We are subject to substantial government regulation. New laws or regulations, changes in existing laws or regulations and changes in public policy could adversely affect the markets for our products and our profitability.

Public Policy—It is not possible to predict with certainty the effect of fundamental public policy changes that could adversely affect the Company. On March 23, 2010, President Obama signed comprehensive health reform, the Patient Protection and Affordable Care Act into law. At this time it is not entirely clear how the provisions of this legislation will impact stand-alone dental plans. Also the provisions of this legislation may change over the course of the next one to four years as its various provisions are modified or implemented. It is

 

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also unclear how the states in which we operate will implement the legislation. Additional changes in public policy could materially affect our profitability and cash flow, our ability to retain or grow our business and our financial position even if we correctly predict their occurrence. Finally, we are unable to predict how the cost to employers of complying with this law will affect decisions those employers make with respect to offering dental and/or vision benefits to employees.

HIPAA—The Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) authorized the U.S. Department of Health and Human Services (“HHS”) to adopt a series of regulations designed to simplify the exchange of information electronically between health plans and health care providers and to promote efficiency within the health care industry, as well as to protect the confidentiality and security of individually identifiable health information. Pursuant to this authority, HHS has adopted a series of regulations which are applicable to “Covered Entities,” which include health care providers, health plans and health care clearinghouses (collectively the “HIPAA Regulations”). Failing to comply with these HIPAA Regulations could result in significant civil penalties.

ARRA—The American Recovery and Reinvestment Act of 2009 (“ARRA”) contained several changes to the privacy and security rules under HIPAA. These changes are contained in the Health Information Technology for Economic and Clinical Health Act (the “HITECH” Act) provisions of the ARRA, and apply to all entities subject to the HIPAA privacy rules, including group health plans sponsored by employers. First, the HITECH Act makes several provisions of the HIPAA privacy and security rules directly applicable to the business associates of a group health plan. In addition, the HITECH Act contains notification rules that apply when there is a breach of the privacy rules due to an improper disclosure of unsecured PHI. Generally, if a covered entity such as a group health plan discovers that an improper disclosure of unsecured protected health information (“PHI”) has occurred, the covered entity must notify the affected individuals whose PHI was breached. Covered entities must also notify the Department of Health and Human Services (“HHS”) of breaches and, if a breach affects more than 500 residents of a state or jurisdiction, the covered entity must provide notice of the breach to a prominent media outlet serving the state or jurisdiction. In addition, a business associate must notify a covered entity when it discovers a breach of unsecured PHI. Failing to comply with the breach notification rules could result in significant civil penalties.

GLBA—The Financial Services Modernization Act of 1999 (the “Gramm-Leach-Bliley Act,” or “GLBA”) contains privacy provisions and introduced new controls over the use of an individual’s nonpublic personal data by financial institutions, including insurance companies, insurance agents and brokers licensed by state insurance regulatory authorities. Numerous pieces of federal and state legislation aimed at protecting the privacy of nonpublic personal financial and health information are pending. The privacy provisions of GLBA that became effective in July 2001 require a financial institution to provide written notice of its privacy practices to all of its customers. In addition, a financial institution is required to provide its customers with an opportunity to opt out of certain uses of their non-public personal information. Failing to comply with GLBA Regulations could result in significant civil penalties.

Our business is heavily regulated by the states in which we do business, and our failure to comply with regulatory requirements could lead to a loss of our authority to do business in such states.

Our business is subject to substantial government regulation, principally under the insurance laws of Ohio, Kentucky and Indiana. We will also become subject to the insurance laws and regulations of other states in which our subsidiaries may in the future conduct business. These laws, which vary from state to state, generally require our subsidiaries to be licensed by the relevant state insurance commission. With respect to our fully-insured dental products, these laws and regulations also establish operational, financial and other requirements. Dental Care Plus is currently required to maintain a minimum capital and surplus of approximately $2.5 million according to the regulations for the state of Ohio. The ability of Dental Care Plus to maintain such minimum required capital and surplus is directly dependent on the ability of Dental Care Plus to maintain a profitable business. Failure to maintain compliance with the minimum required capital and surplus of each state could

 

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result in Dental Care Plus becoming subject to supervision by the Ohio, Kentucky and Indiana insurance regulatory agencies, and could further result in the suspension or revocation of Dental Care Plus’s Certificate of Authority in Ohio, Kentucky and Indiana, monetary penalties, or the rehabilitation or liquidation of Dental Care Plus.

Due to the restrictions on the eligible owners of our common shares, we are limited in how we can raise capital to support the continued growth of our business.

At the present time, the only eligible owners of our Class A common shares and Class B common shares are network dentists, employees and members of the Board of Directors. We are able to offer non-voting preferred shares to institutional investors, but there are a limited number of institutional investors that will invest their capital with the Company without voting shares or some other means to have formal influence over the direction of the Company. Due to this limitation on raising new capital, the Company needs to control its annual premium growth and retain its earnings to support its growth.

A decrease in the working capital and liquidity of our business may have an adverse affect on our ability to meet debt service requirements.

If the working capital of our business were to decrease significantly due to an increase in accounts receivable or the loss of a significant number of employer groups, we may be forced to liquidate portfolio investments in order to meet debt service requirements which would result in a reduction of our investment income. If we were to experience a period of continuing operating losses and working capital were not restored to levels sufficient to meet our debt service requirements, we may need to use surplus cash for debt service, which could result in a material reduction in our capital and surplus balance. If the accounts receivable balances from certain employer groups are greater than 90 days past due, these accounts receivable become non-admitted assets for statutory accounting purposes, leading to a decrease in our capital and surplus balance. If our capital and surplus is lowered materially, the Ohio Department of Insurance may commence adverse regulatory action against us, ranging from requesting corrective action to assuming control of Dental Care Plus, and A.M. Best may consider lowering our financial strength rating.

 

ITEM 1B. UNRESOLVED STAFF COMMENTS

None

 

ITEM 2. PROPERTIES

We currently maintain our principal place of business at 100 Crowne Point Place, Sharonville, Ohio 45241, which we own. We occupy approximately 60% of this property. The remaining amount, approximately 40%, is leased to third-party tenants. We believe that our existing facility is adequate to support our business.

 

ITEM 3. LEGAL PROCEEDINGS

We are not a party to any pending legal proceedings that we believe would, individually or in the aggregate, have a material adverse effect on our financial condition, results of operations or cash flows.

 

ITEM 4. (RESERVED)

 

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PART II

 

ITEM 5. MARKET FOR REGISTRANT’S COMMON EQUITY, RELATED STOCKHOLDER MATTERS AND ISSUER PURCHASES OF EQUITY SECURITIES

Market for Redeemable Common Shares

There is no established public trading market for the Class A Redeemable Common Shares or Class B Redeemable Common Shares. In addition, there are significant restrictions contained in the Company’s Code of Regulations on the ability to transfer the Class A and Class B Redeemable Common Shares.

Holders

As of December 31, 2010, there were 608 holders of Class A Redeemable Common Shares and 629 holders of Class B Redeemable Common Shares.

Dividend Policy

We have not declared or paid cash dividends relative to our Class A Redeemable Common Shares or our Class B Redeemable Common Shares and do not anticipate paying cash dividends on these shares.

See Item 12 under PART III for securities authorized for issuance under equity compensation plans.

Recent sales of unregistered securities

None.

Performance of Redeemable Common Shares

Pursuant to our Code of Regulations, the Company’s redeemable common shares are sold and repurchased by the Company at book value. The book value of a Company redeemable common share was $633, $636, $672, $601, and $532 at December 31, 2010, 2009, 2008, 2007, and 2006, respectively.

Purchases of Equity Securities

We did not repurchase or retire any securities during the three months ended December 31, 2010.

 

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ITEM 6. SELECTED FINANCIAL DATA

The following table sets forth selected consolidated financial information for the Company and its subsidiaries for the years indicated. The financial information should be read together with “Management’s Discussion and Analysis of Financial Condition and Results of Operations” and our consolidated financial statements and related notes included elsewhere in this report.

 

     (All amounts in thousands, except earnings per Redeemable
Common  Share.)
 
     2010     2009     2008     2007      2006  

Premium revenue

   $ 75,515      $ 70,475      $ 66,207      $ 59,950       $ 51,587   

Investment income

     115        99        223        269         198   

Other income

     65        72        80        94         305   

Net income (loss) on redeemable shares

     12        (289     615        604         103   

Total assets

     44,646        34,537        35,521 (1)      12,285         12,799   

Mortgage and capital lease obligations

     1,223        1,020        1,159        1,576         1,631   

Redeemable provider preferred shares

     185        196        —          —           —     

Redeemable institutional preferred shares

     326        —          —          —           —     

Cash dividends declared, common

     —          —          —          —           —     

Basic earnings (loss) per redeemable common share

   $ (3.74   $ (37.27   $ 72.71      $ 72.88       $ 12.59   

Diluted earnings (loss) per redeemable common share

   $ (3.74   $ (37.27   $ 72.71      $ 72.50       $ 12.59   

 

(1)

Total assets increased to $35,521 in 2008 from $12,285 in 2007, which is the result of the amendment of fully-insured customer contracts to be non-cancelable by the Company.

 

ITEM 7. MANAGEMENT’S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS

Overview

Headquartered in Cincinnati, Ohio, Dental Care Plus Group offers to employer groups of all sizes dental HMO, dental PPO, dental indemnity and vision PPO benefit plans and related services. As of December 31, 2010, we had approximately 287,900 members in our dental and vision benefit programs with 2,858 dentists participating in our provider networks.

We manage our business with three segments: fully-insured dental, self-insured dental, and corporate, all other. Corporate, all other consists of revenue associated with our dental PPO and vision products underwritten by third-party insurance carriers and certain corporate activities. Our dental HMO, PPO and indemnity products and our vision product line are marketed to employer groups.

The results of our fully-insured and self-insured dental segments are measured by gross profit. We do not measure the results of our corporate, all other segment. We do not allocate investment and other income, insurance expenses, or other assets or liabilities to our fully-insured and self-insured segments. These items are retained in our corporate, all other segment. Our segments do not share overhead costs and assets. We do, however, measure the gross profit of each of our fully-insured and self-insured segments to costs retained in our corporate, all other segment.

Many factors have an effect on our results, but most notably our results are influenced by our ability to establish and maintain a competitive and efficient cost structure, and to accurately and consistently establish competitive premiums, ASO fees, and plan benefit levels that are commensurate with our dental and administrative costs. Dental costs are subject to a high rate of inflation due to many forces, including new higher priced technologies and dental procedures, new dental service techniques and therapies, an aging population, the tort liability system, and government regulations.

 

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Profitability Strategy

Our strategy focuses on providing solutions for employers to the rising cost of dental care by leveraging our growing networks of participating dentists and deploying a variety of products that give employer groups and members more choices. Additionally, we have increased the diversification of our membership base, not only through our newer products, but also by entering new geographic territories. We expect our dental PPO and indemnity products to be important drivers of growth in the years ahead.

In our markets, there has been limited growth in recent years in the number of individuals enrolled in dental benefit plans. However, there has been a shift of membership out of the more expensive dental indemnity products into the dental PPO products that offer both less expensive in-network benefits and out-of-network benefits. At the same time, members have migrated away from dental HMO products with very limited provider networks. While these dental HMO products are the least expensive, employers and members have focused their attention on the dental PPO products that offer broad provider access with the cost control associated within a contracted provider network for the in-network portion of the dental services rendered.

In our original eight county service area, our non-exclusive dental HMO provider network includes approximately 95% of the dental providers in the market. In that market our dental HMO provides the broad provider access of a dental PPO along with effective utilization and cost control features. Because of the broad provider network and our professional support services to employers, our fully-insured dental HMO is priced higher than other dental HMOs and has premium rates more equivalent to competitor dental PPOs.

We have experienced steady growth in membership and revenue in our dental products during the last five years. We attribute this growth to our broad provider networks, competitive premium rates for our fully-insured business and ASO fees for our self-insured business, and our commitment to providing outstanding customer service to all of our constituencies (employer groups, members, insurance brokers, and dentists). The introduction of the DentaPremier dental indemnity product in 2003 created new business opportunities for us with employer groups in our original eight county service area. The introduction of the DentaSelect dental PPO product has been instrumental to our new sales in the Dayton, Ohio and Central Kentucky markets.

Healthcare services expense has increased for both the fully-insured dental segment and the self-insured dental segment. We have reviewed and adjusted our provider fee schedules where appropriate. Insurance expenses increased significantly in 2008 and 2009 in connection with our expansion into Dayton, Ohio and Central Kentucky with new dental indemnity and dental PPO products. In 2010, insurance expenses were lower than 2009 as a result of a variety of expense reduction initiatives. Other important factors that have an impact on our profitability are both the competitive pricing environment and market conditions. With respect to pricing, there is a tradeoff between sustaining or increasing underwriting margins versus increasing enrollment. With respect to market conditions, economies of scale have an impact on our administrative overhead. As a result of a decline in preference for more closely managed dental HMO products, dental costs have become increasingly comparable among our larger competitors. Product design and consumer involvement have become more important drivers of dental services consumption, and administrative expense efficiency is becoming a more significant driver of margin sustainability. Consequently, we continually evaluate our administrative expense structure and attempt to realize administrative expense savings principally through technology improvements.

Highlights

 

   

We had a net income of $12,000 for the year ended December 31, 2010 compared to net loss of $(289,000) for the year ended December 31, 2009. This increase in net income is primarily the result of a decrease in total insurance expenses of $217,000, to $12,518,000 in 2010 from $12,735,000 in 2009. Our ratio of insurance expense to total premium revenue (“insurance expense ratio”) decreased by 1.5%, to 16.6% in 2010 from 18.1% in 2009.

 

   

Our ratio of healthcare service expense to premium revenue (“loss ratio”) increased by 0.9%, to 83.6% in 2010 from 82.7% in 2009. This loss ratio increase is primarily due to an increase in new fully-

 

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insured business in 2010 compared to 2009. New fully-insured business typically has a higher loss ratio than fully-insured business that has been with us for more than one year. The fully-insured dental segment represents approximately 69% of our total dental business.

 

   

Our dental and vision products grew by approximately 10,700 members, or 3.9%, from 277,200 members at December 31, 2009 to 287,900 members at December 31, 2010. This membership increase from December 31, 2009 is due to an increase in fully-insured dental membership of approximately 18,200 members and an increase in corporate, all other membership of approximately 1,400 members, offset by a decrease in self-insured membership of approximately 8,900 members. The decrease in self-insured membership is primarily due to one large self-insured employer group with approximately 7,500 members that converted from self-insured to fully-insured effective January 1, 2010 along with a decrease of approximately 1,400 members resulting from self-insured dental HMO groups that did not renew with the Company or reduced their employee counts in 2010.

We intend for the discussion of our financial condition and results of operations that follows to assist in the understanding of our consolidated financial statements and related changes in certain key items in those consolidated financial statements from year to year, and the primary factors that accounted for those changes, as well as how certain critical accounting policies and estimates have an impact on our consolidated financial statements.

Comparison of Results of Operations for 2010 and 2009

The following chart shows membership totals and revenues and expenses for our three business segments for the years ended December 31, 2010 and 2009 (in thousands, except for membership data and percentage change):

 

     2010      2009     Change  

Membership:

       

Fully-insured dental

     189,300         171,100        10.6

Self-insured dental

     78,700         87,600        (10.2 )% 

Corporate, all other

     19,900         18,500        7.6
                         

Total membership

     287,900         277,200        3.9
                         

Premium revenue:

       

Fully-insured dental

   $ 52,030       $ 45,355        14.7

Self-insured dental

     23,022         24,703        (6.8 )% 

Corporate, all other

     463         417        11.0
                         

Total premium revenue

     75,515         70,475        7.2
                         

Investment income:

       

Corporate, All Other

     115         99        16.2
                         

Other income:

       

Corporate, All Other

     64         72        (11.1 )% 
                         

Total revenue

     75,694         70,646        7.1
                         

Healthcare service expense:

       

Fully-insured dental

     43,316         37,018        17.0

Self-insured dental

     19,826         21,288        (6.9 )% 
                         

Total healthcare service expense

     63,142         58,306        8.3
                         

Insurance expense

       

Corporate, All Other

     12,518         12,735        (1.7 )% 
                         

Income tax expense (benefit)

       

Corporate, All Other

     22         (106     *   
                         

 

*

Not meaningful

 

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Summary

Basic loss per redeemable common share was $(3.74) and $(37.27) at December 31, 2010 and 2009, respectively. The increase in net income on redeemable common shares primarily resulted from a decrease in total insurance expense as a percentage of total premium revenue to 16.6% in 2010 from 18.1% in 2009 that was offset in part by an increase in healthcare service expense as a percentage of total premium revenue to 83.6% in 2010 from 82.7% in 2009.

Membership

Our fully-insured membership increased approximately 18,200 in 2010. This membership increase is primarily attributable to an increase of approximately 9,600 fully-insured dental HMO members, an increase of approximately 8,700 fully-insured dental PPO members, and a decrease of approximately 100 fully-insured dental indemnity members underwritten by Dental Care Plus, Inc. (“DCP”). The increase in fully-insured dental HMO membership of 9,600 members is due to new sales in the Cincinnati and Northern Kentucky markets of approximately 9,900 members and the conversion of one large employer group with approximately 7,500 members from the self-insured DHMO to the fully insured DHMO effective January 1, 2010. These membership increases were offset by the loss of approximately 7,800 members due to employer groups that did not renew with the Company or reduced employee counts of retained employer groups. The increase in fully-insured dental PPO membership is primarily due to new sales in the new geographic areas in Ohio and Kentucky.

Our self-insured dental membership decreased by approximately 8,900 members in 2010. This decrease is primarily due to one large self-insured employer group with approximately 7,500 members that converted from self-insured DHMO to fully-insured DHMO effective January 1, 2010. In addition, employer groups that did not renew with the Company and reduced employee counts of retained employer groups resulted in a decrease of approximately 1,400 members.

Our corporate, all other membership increased by approximately 1,400 members in 2010. The increase is primarily due to an increase of approximately 3,200 members in our vision plan, offset by a decrease of approximately 1,400 dental PPO members that converted into the fully-insured segment with the commencement of the Company’s reinsurance agreement with a third party insurance carrier effective July 1, 2010 and a decrease of approximately 400 dental PPO members related to employer groups that did not renew their dental benefit contracts.

Revenue

 

     (Amounts in thousands)  
     2010      2009      Total Dollar
Change
     Volume Change
(Conversion of Large
Group from Self-
Insured)
     Other Volume
Change
     Rate
Change
 

Total Fully-Insured Premium

   $ 52,030       $ 45,355       $ 6,675       $ 2,083       $ 4,535       $ 57   

Fully-insured dental premium increased $6,675,000 in 2010. An increase in fully-insured membership volume in 2010 resulted in an increase in fully-insured dental premiums of $6,186,000. Approximately $2,083,000 of this volume-related fully-insured premium increase was the result of a large employer group converting from our self-insured dental HMO product to our fully-insured dental HMO product effective January 1, 2010. Approximately $4,535,000 of this related increase in fully-insured premium revenue is the result of new fully-insured group sales. Fully-insured dental premium rate increases negotiated with employer groups at their renewals resulted in a slight increase in fully-insured dental premium.

 

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     (Amounts in thousands)  
     2010      2009      Total Dollar
Change
    Volume Change
(Conversion of Large
Group to Fully-
Insured)
    Other Volume
Change
     Rate
Change
 

Self-Insured Claim Revenue

   $ 21,850       $ 23,451       $ (1,601   $ (2,087   $ 326       $ 160   

Self-Insured ASO Fees

     1,173         1,252       $ (79     (111     17         15   
                                                   

Total Self-Insured Revenue

   $ 23,023       $ 24,703       $ (1,680   $ (2,198   $ 343       $ 175   

Total self-insured revenue decreased $1,680,000 in 2010 compared to 2009. Self-insured revenue decreased by $2,198,000 due to the conversion of the large employer group to the fully-insured dental HMO product discussed above. This decrease was offset by an increase in self-insured revenue of $343,000 due to higher other self-insured member month volume in 2010 compared to 2009 and by an increase of $175,000 attributable to an increase in dental service utilization by our self-insured members in 2010 compared to 2009 and a slight increase in self-insured ASO fee rates in 2010. The self-insured segment revenue has two components:

Self-Insured Claim Revenue—Self-insured claim revenue decreased $1,601,000, or 6.8%, to $21,850,000 in 2010 from $23,451,000 in 2009. Self-insured claim revenue decreased by $2,087,000 due to the conversion of the large employer group to the fully-insured dental HMO product discussed above. This decrease was offset by an increase in self-insured revenue of $326,000 due to higher other self-insured member month volume in 2010 compared to 2009 and by an increase of $160,000 attributable to an increase in dental service utilization by our self-insured members in 2010 compared to 2009.

Self-Insured ASO Fees—Self-insured ASO fees decreased $79,000, or 6.3%, to $1,173,000 in 2010 from $1,252,000 in 2009. Self-insured ASO fees decreased by $111,000 due to the conversion of the large employer group to the fully-insured dental HMO product discussed above. This decrease was offset by an increase in self-insured revenue of $17,000 due to higher other self-insured member month volume in 2010 compared to 2009 and by an increase attributable to a slight increase in self-insured ASO fee rates in 2010.

Corporate, all other premium revenue is primarily derived from the non-DCP dental indemnity product, dental PPO product and vision product underwritten by third party insurance carriers. In aggregate, Corporate, all other premium revenue increased by $46,000, or 11.0%, to $463,000 in 2010 from $417,000 in 2009.

Investment Income

Investment income increased $16,000, or 16.2%, to $115,000 from $99,000 in 2009. This increase is attributable to the higher yields earned from our investment grade corporate bond investments that we purchased in 2010. This increase in investment income was offset by a decrease in the prevailing interest rates on our certificates of deposit and a money market fund in 2010 compared to 2009. In 2009, we invested in Federal Deposit Insurance Corporation (“FDIC”) insured certificates of deposit and money market funds. In 2010, we invested in investment grade corporate bonds, FDIC insured certificates of deposit and money market funds.

Healthcare Service Expenses

 

     (Amounts in thousands)  
     2010      2009      Total Dollar
Change
     Volume Change      Utilization
Change
 

Total Fully-Insured Healthcare Service Expense

   $ 43,316       $ 37,018       $ 6,298       $ 5,403       $ 895   

Fully-insured healthcare services expense increased $6,298,000 in 2010 compared to 2009. A net increase in fully-insured membership volume of 10.6% in 2010 resulted in an increase in fully-insured dental healthcare services expense of $5,403,000. Approximately $1,700,000 of the volume-related fully-insured healthcare services expense increase was the result of a large employer group converting from our self-insured dental HMO

 

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product to our fully-insured dental HMO product effective January 1, 2010. An increase in fully-insured dental healthcare services of $895,000 is primarily the result of an increase in fully-insured dental healthcare services expense on a per member per month basis of approximately 2.1% in 2010 for both our new and existing fully-insured membership. One cause of this increase was the conversion of a large employer group with higher dental healthcare services expense on a per member per month basis from our self-insured dental HMO product to our fully-insured dental HMO product effective January 1, 2010. Another cause of this increase was the high level of out-of-network dental healthcare services expense on a per member per month basis for our fully-insured dental PPO product. The fully-insured segment represents approximately 68.6% of our total dental business.

Fully-insured dental HMO healthcare services expense increased by $2,700,000, or 9.0%, to $32,632,000 in 2010 from $29,932,000 in 2009. This increase is attributable to the 9.0% increase in fully-insured dental HMO member months in 2010 compared to 2009 and an increase in fully-insured dental HMO healthcare services expense on a per member per month basis of approximately 0.1% in 2010 for both our new and existing fully-insured membership.

Fully-insured dental indemnity healthcare services expense increased by $144,000, or 11.4%, to $1,406,000 from $1,262,000 in 2009. Approximately $68,000 of this increase is attributable to the 5.4% increase in fully-insured dental indemnity member months in 2010 compared to 2009. Approximately $76,000 of this increase is attributable to an increase in fully-insured dental indemnity healthcare services expense on a per member per month basis of approximately 5.7% in 2010.

The fully-insured dental PPO healthcare services expense increased by $3,454,000, or 59.3%, to $9,278,000 in 2010 from $5,824,000 in 2009. Approximately $2,559,000 of this increase is attributable to the 43.9% increase in fully-insured dental PPO member months in 2010 compared to 2009. Approximately $895,000 of this increase is attributable to an increase in fully-insured dental PPO healthcare services expense on a per member per month basis of approximately 10.7% in 2010.

 

     (Amounts in thousands)  
     2010      2009      Total Dollar
Change
    Volume Change
(Shift of Large
Group to Fully-
Insured)
    Volume Change
(New Employer
Groups)
     Utilization
Change
 

Self-Insured Healthcare Service Expense

   $ 19,826       $ 21,288       $ (1,462   $ (1,894   $ 296       $ 136   

Self-insured healthcare services expense decreased by $1,462,000 in 2010. The conversion of the large employer group to the fully-insured dental HMO product effective January 1, 2010 resulted in a decrease in self-insured dental healthcare services expense of $1,894,000. This decrease is offset by an increase of $296,000 related to higher other self-insured member month volume in 2010 compared to 2009. Self-insured dental healthcare services expense also decreased by $136,000 due to a decrease in dental service utilization by our self-insured members in 2010 compared to 2009.

Corporate, all other healthcare services expense is not recognized by the Company due to the fact that our other dental indemnity, dental PPO and vision PPO products are underwritten by third party insurance carriers.

Insurance Expenses

Consolidated insurance expenses decreased $217,000 in 2010. Total insurance expenses as a percentage of total premium revenue, or the insurance expense ratio, was 16.6% for 2010, decreasing 1.5% from the 2009 ratio of 18.1%. Board of Director expense decreased by $188,000, or 38.6%, primarily due to a 50% reduction in total director compensation, which consists of cash and deferred share awards compensation and was approved by the Board in August of 2010. In addition, advertising expense in 2010 decreased by $231,000, or 67.9%, and promotional expense decreased by $42,000, or 17.5%, as part of an initiative to reduce discretionary expenses. Legal fees decreased by $88,000, or 30.6%, after the completion of state insurance department filings in 2009.

 

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Professional consulting expense decreased by $81,000, or 28.1%, as a result of the delay of discretionary projects. These expense reductions were offset by some expense increases. Salaries and benefits increased by $166,000, or 4.5%, due to staff pay increases implemented in 2010 and the addition of new employees in staff positions. Commissions expense increased $261,000, or 8.9%, due to the higher level of new membership sales in 2010.

Income Taxes

Our effective tax rate for 2010 was 65.2% compared to the 26.8% effective tax rate in 2009. Our 2010 effective tax rate was much higher than the federal statutory rate primarily due to the amount of our pre-tax income and the impact of permanent tax differences. Our 2009 effective tax rate was lower than the federal statutory rate primarily due to our pre-tax net loss and permanent tax differences and applicable state and local taxes. See Note 5 to the consolidated financial statements included in Item 8-Financial Statements and Supplementary Data for a complete reconciliation of the federal statutory rate to the effective tax rate.

Comparison of Results of Operations for 2009 and 2008

The following chart shows membership totals and revenues and expenses for our three business segments for the years ended December 31, 2009 and 2008 (in thousands, except for membership data and percentage change):

 

     2009     2008      Change  

Membership:

       

Fully-insured dental

     171,100        155,000         10.4

Self-insured dental

     87,600        98,100         (10.7 )% 

Corporate, all other

     18,500        14,700         25.9
                         

Total membership

     277,200        267,800         3.5
                         

Premium revenue:

       

Fully-insured dental

   $ 45,355      $ 40,321         12.5

Self-insured dental

     24,703        25,451         (2.9 )% 

Corporate, all other

     417        435         (4.1 )% 
                         

Total premium revenue

     70,475        66,207         6.4
                         

Investment income:

       

Corporate, all other

     99        223         (55.6 )% 
                         

Other income:

       

Corporate, all other

     72        80         (10.0 )% 
                         

Healthcare service expense:

       

Fully-insured dental

     37,018        31,576         17.2

Self-insured dental

     21,288        22,014         (3.3 )% 
                         

Total healthcare service expense

     58,306        53,590         8.8
                         

Insurance expenses:

       

Corporate, all other

     12,735        11,946         6.6
                         

Income tax (benefit) expense:

       

Corporate, all other

     (106     359         (129.5 )% 
                         

Summary

Net income (loss) on redeemable shares was $(289,000) and $615,000 for the years ended December 31, 2009 and 2008, respectively. Basic earnings (loss) per redeemable common share was $(37.27) and $72.71 at December 31, 2009 and 2008, respectively. The decrease in net income on redeemable shares primarily resulted

 

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from an increase in total healthcare services expense as a percentage of total premium revenue to 82.7% in 2009 from 80.9% in 2008. In addition, insurance expense as a percentage of total premium revenue increased to 18.1% in 2009 from 18.0% in 2008.

Membership

Our fully-insured membership increased approximately 16,100 in 2009. Our fully-insured dental HMO membership increased approximately 4,200 members, or 3.2%, to 135,400 at December 31, 2009 from 131,200 at December 31, 2008. This membership increase is attributable to new fully-insured dental HMO sales in the Cincinnati and Northern Kentucky market of approximately 16,900 members, offset by a decrease in fully-insured dental HMO membership of 12,700 members that did not renew their contracts with Dental Care Plus in the last 12 months. Our fully-insured indemnity membership increased by approximately 600 members, or 13.3%, to approximately 5,100 members at December 31, 2009 from approximately 4,500 members at December 31, 2008. In addition, our fully-insured dental PPO membership increased by approximately 11,300 members, to approximately 30,600 members at December 31, 2009 from approximately 19,300 members at December 31, 2008.

Our self-insured dental membership decreased approximately 10,500 members, or 10.7%, to approximately 87,600 members at December 31, 2009 from approximately 98,100 members at December 31, 2008. This membership decrease was primarily due to the loss of one large self-insured employer group with approximately 15,700 members, offset by new self-insured sales of approximately of 5,200 members.

Our corporate, all other membership increased by approximately 3,800 members. This membership was primarily due to the increase in our vision membership underwritten by a third-party insurance carrier.

Revenue

 

     (Amounts in thousands)  
     2009      2008      Total Dollar
Change
     Revenue Change
Volume
     Revenue Change
Rate
 

Fully-Insured DHMO Premium

   $ 37,842       $ 36,149       $ 1,693       $ 957       $ 736   

Fully-Insured Dindemnity Premium

     1,341         1,192         149         103         46   

Fully-Insured DPPO Premium

     6,172         2,980         3,192         3,075         117   
                                            

Total Fully-Insured Premium

   $ 45,355       $ 40,321       $ 5,034       $ 4,135       $ 899   

Fully-insured dental premium increased $5,034,000 in 2009. An increase in fully-insured membership volume in 2009 resulted in an increase in fully-insured dental premiums of $4,135,000. Fully-insured dental premium rate increases negotiated with employer groups at their renewals resulted in an increase of $899,000 in fully-insured dental premium.

Fully-insured dental HMO premium revenue increased $1,693,000 in 2009, to $37,842,000 in 2009 from $36,149,000 in 2008. This increase is primarily due to the 2009 new sales of the fully-insured dental HMO product discussed above, offset by the fully-insured dental HMO membership decrease due to employer groups that did not renew their contracts in 2009. Fully-insured dental indemnity premium revenue increased by $149,000, or 12.5%, to $1,341,000 in 2009 from $1,192,000 in 2008. Fully-insured dental PPO premium revenue increased by $3,192,000, or 107.1%, to $6,172,000 in 2009 from $2,980,000 in 2008 primarily due to the increase in fully-insured dental PPO membership discussed above.

 

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     (Amounts in thousands)  
     2009      2008      Total Dollar
Change
    Volume Change
(Loss of Large
Employer Group)
    Volume
Change (New
Sales)
     Rate
Change
 

Self-Insured Claim Revenue

   $ 23,451       $ 24,102       $ (651   $ (4,848   $ 2,131       $ 2,066   

Self-Insured ASO Fees

     1,252         1,349         (97     (271     119         55   
                                                   

Total Self-Insured Revenue

   $ 24,703       $ 25,451       $ (748   $ (5,119   $ 2,250       $ 2,121   

Total self-insured revenue decreased $748,000 in 2009 compared to 2008. Self insured revenue decreased by $5,119,000 due to the loss of the member month volume associated with the large self-insured employer group discussed above. This decrease was offset by an increase in self-insured revenue of $2,250,000 due to new self-insured sales and by an increase of $2,121,000 attributable to an increase in self-insured ASO fee rates, a provider fee schedule increase implemented in April of 2009, an increase in dental service utilization by our self-insured members in 2009 compared to 2008 and the run out claims of the self-insured group that did not renew its contract. The self-insured segment revenue has two components:

Self-Insured Claim Revenue—Self-insured claim revenue decreased $651,000, or 2.7%, to $23,451,000 in 2009 from $24,102,000 in 2008. Self-insured claim revenue decreased by $4,848,000 due to the loss of the member month volume associated with the large self-insured employer group discussed above. This decrease was offset by an increase of $2,131,000 related to new self-insured sales and an increase of $2,066,000 related to an increase in dental service utilization by our self-insured members in 2009 compared to 2008, a provider fee schedule increase implemented in April of 2009 and the run out claims of the self-insured group that did not renew its contract.

Self-Insured ASO Fees—Self-insured ASO fees decreased $97,000, or 7.2%, to $1,252,000 in 2009 from $1,349,000 in 2008. This decrease is primarily attributable to the decrease of $271,000 related to the loss of the member month volume associated with the large self-insured employer group discussed above. This decrease was offset by an increase of $119,000 related to new self-insured sales and an increase of $55,000 related to a small increase in the average self-insured ASO fee rates.

Corporate, all other premium revenue is primarily derived from the non-DCP dental indemnity product, dental PPO product and vision product underwritten by third party insurance carriers. In aggregate, Corporate, all other premium revenue decreased by $18,000, or 4.1%, to $417,000 in 2009 from $435,000 in 2008.

Investment Income

Investment income decreased $124,000, or 55.6%, to $99,000 in 2009 from $223,000 in 2008. This decrease is primarily attributable to a decrease in short-term investment interest rates during 2009. In 2008 and 2009, we invested in Federal Deposit Insurance Corporation (“FDIC”) insured certificates of deposit and money market funds.

Healthcare Service Expenses

 

     (Amounts in thousands)  
     2009      2008      Total Dollar
Change
     Volume
Change
     Utilization
Change
 

Total Fully-Insured Healthcare Service Expense

   $ 37,018       $ 31,576       $ 5,442       $ 3,455       $ 1,987   

Fully-insured healthcare services expense increased $5,442,000 in 2009 compared to 2008. A net increase in fully-insured membership volume of 10.4% in 2009 resulted in an increase in fully-insured dental healthcare services expense of $3,455,000. An increase in fully-insured dental healthcare services of $1,987,000 is primarily the result of an increase in fully-insured dental healthcare services expense on a per member per month basis of

 

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4.7% in 2009 for both our new and existing fully-insured membership. A higher percentage of our fully-insured members received dental services in 2009. Also, we believe that certain of our subscribers and their dependents received preventive and basic dental services in 2009 prior to losing their coverage. The fully-insured segment represents approximately 64% of our total dental business in 2009.

Fully-insured dental HMO healthcare services expense increased by $1,979,000, or 7.1%, to $29,932,000 in 2009 from $27,953,000 in 2008. This increase is attributable to the 2.6% increase in fully-insured dental HMO member months in 2009 compared to 2008 and an increase in fully-insured dental HMO healthcare services expense on a per member per month basis of approximately 4.3% in 2009 for both our new and existing fully-insured membership.

Fully-insured dental indemnity healthcare services expense increased by $178,000, or 16.4%, to $1,262,000 in 2009 from $1,084,000 in 2008. Approximately $94,000 of this increase is attributable to the 8.7% increase in fully-insured dental indemnity member months in 2009 compared to 2008. Approximately $84,000 of this increase is attributable to an increase in fully-insured dental indemnity healthcare services expense on a per member per month basis of approximately 7.2% in 2009.

The fully-insured dental PPO healthcare services expense increased by $3,285,000, or 129.4%, to $5,824,000 in 2009 from $2,539,000 in 2008. Approximately $2,620,000 of this increase is attributable to the 103.2% increase in fully-insured dental PPO member months in 2009 compared to 2008. Approximately $665,000 of this increase is attributable to an increase in fully-insured dental PPO healthcare services expense on a per member per month basis of approximately 12.9% in 2009.

 

     (Amounts in thousands)  
     2009      2008      Total Dollar
Change
    Volume Change
(Loss of Large
Employer Group)
    Volume Change
(New Employer
Groups)
     Utilization
Change
 

Self-Insured Healthcare Service Expense

   $ 21,288       $ 22,014       $ (726   $ (4,428   $ 1,946       $ 1,756   

Self-insured healthcare services expense decreased by $726,000 in 2009. Self-insured healthcare services expense decreased by $4,428,000 due to the loss of the member month volume associated with the large self-insured employer group discussed above. This decrease in self-insured healthcare services expense was offset by an increase of $1,946,000 related to new self-insured employer groups and an increase of $1,756,000 related to an increase in dental service utilization by our self-insured members in 2009 compared to 2008, a provider fee schedule increase implemented in April of 2009 and the run out claims of the self-insured group that did not renew its contract.

Corporate, all other healthcare services expense is not recognized by the Company due to the fact that our other dental indemnity, dental PPO and vision PPO products are underwritten by third party insurance carriers.

Insurance Expenses

Consolidated insurance expenses increased $789,000 in 2009. Total insurance expenses as a percentage of total premium revenue, or the insurance expense ratio, was 18.1% for 2009, increasing 0.1% from the 2008 ratio of 18.0%. Salaries and benefits increased by $160,000, or 4.5%, due to staff pay increases implemented in 2009 and the addition of new employees in staff positions. Commissions expense increased $426,000, or 16.9%, due to the higher level of new membership sales. Accounting and auditing expense increased by $47,000, or 20.4%, in 2009 due to additional costs related to our anticipated Sarbanes Oxley Act of 2002 Section 404 (“SOX”) attestation and a new audit of our administrative system based on Statement on Auditing Standards No. 70. Legal fees increased by $81,000, or 39.5%, in 2009 as a result of required state insurance department filings and new product development.

 

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Income Taxes

Our effective tax rate for 2009 of 26.8% decreased 10.0% compared to the 36.8% effective tax rate in 2008. Our 2009 effective tax rate was lower than the federal statutory rate primarily due to permanent tax differences and applicable state and local taxes. See Note 5 to the consolidated financial statements included in Item 8-Financial Statements and Supplementary Data for a complete reconciliation of the federal statutory rate to the effective tax rate.

Liquidity and Capital Resources and changes in Financial Condition

Our primary sources of cash are premiums, ASO fees, investment and other income, as well as the proceeds from the maturity of our investment securities, from the sale of redeemable common and preferred shares, and from borrowings. Our primary uses of cash include disbursements for claims payments, insurance expense, interest expense, taxes, purchases of investment securities, capital expenditures, redeemable common shares redemptions, and payments on borrowings. Because premiums are collected in advance of claims payments, our business should normally produce positive operating cash flows during a period of increasing enrollment. Conversely, cash flows would be negatively impacted during a period of shrinking enrollment. Cash decreased $708,000, or 10.5%, for the year ended December 31, 2010 to approximately $6.0 million at December 31, 2010 from approximately $6.7 million at December 31, 2009. This cash decrease is primarily due to an increase in our investments in investment grade corporate bonds. Cash increased approximately $4.2 million or 168.0%, to approximately $6.7 million at December 31, 2009 from approximately $2.5 million at December 31, 2008. This increase was primarily due to approximately $4.5 million increase in cash flows from investing activities that was the result of our decision in 2008 to move funds out of money market mutual funds yielding less than 0.1% interest to our checking account where the earnings credit of approximately 0.4% was used to offset bank fees. The change in cash for the years ended December 31, 2010, 2009 and 2008 is summarized as follows (in thousands):

 

     2010     2009     2008  

Net cash provided by operating activities

   $ 876      $ 37      $ 1,660   

Net cash (used in) provided by investing activities

     (1,730     4,294        (1,642

Net cash provided by (used in) financing activities

     146        (90     247   
                        

Decrease (increase) in cash

   $ (708   $ 4,241      $ 265   
                        

Cash flows from Operating Activities

In 2010, we generated $876,000 of cash in operating activities. This level of cash flow from operating activities is higher than the cash flow generated from operating activities in 2009. We had a net income of $12,000 in 2010 compared to a net loss of $(289,000) in 2009. In addition to our 2010 net income, other sources of cash include: non-cash depreciation and amortization expense of $505,000, an increase in deferred compensation liabilities of $132,000, an increase in claims payable of $460,000, and an increase in unearned premium of $8,572,000 that was offset by an increase in unbilled accounts receivable of $8,076,000. Both unbilled accounts receivable and unearned premium increased as a result of the conversion of a large employer group from the self-insured segment to the fully-insured segment and the renewal of a large employer group on a multi-year contract, both effective January 1, 2010. The increase in our claims payable is primarily due to the fact that there was a significant increase in fully-insured membership at December 31, 2010 compared to December 31, 2009. These sources of cash were offset by cash uses such as an increase in accounts receivable of $95,000, an increase in deferred policy acquisition costs of $877,000 and an increase in other assets of $99,000. Also, we had a non-cash tax benefit related to deferred income taxes of $93,000.

In 2009, we generated $37,000 of cash in operating activities. This level of cash flow from operating activities is lower than the cash flow generated from operating activities in 2008. We had a net loss of $(289,000) in 2009, primarily due to a 2.5% increase in fully-insured healthcare service utilization. In addition to our 2009

 

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net loss, other uses of cash include: a decrease in claims payable of $315,000, and a decrease in unearned premium of $647,000 that was offset by a decrease in unbilled accounts receivable of $860,000. The decrease in our claims payable is primarily due to the fact that there was a provider withhold return liability of $464,000 at December 31, 2008 and no provider withhold return liability at December 31, 2009. The decrease in unbilled accounts receivable and a corresponding decrease in unearned premium revenue of $860,000 are the result of some large two-year fully insured dental contracts that expired December 31, 2009. The unearned premium decrease was offset by an increase in unearned premiums received in advance of $213,000. Additional uses of cash included an increase in deferred acquisition costs and an increase in other assets totaling $180,000. Also, we had a non-cash tax benefit related to deferred income taxes of $292,000. These uses of operating cash were offset by non-cash depreciation and amortization expense of $468,000, an increase in deferred compensation liabilities of $275,000, along with a decrease in accrued investment income, a decrease in accounts receivable and an increase in other payables and accruals totaling $156,000.

In 2008, we generated $1,660,000 of cash in operating activities. This level of cash flow from operating activities is consistent with the cash flow generated from operating activities in 2006. We realized net income of $615,000. In addition to our 2008 net income, we recognized depreciation and amortization of $446,000. With the conversion of our fully-insured employer group contracts to be non-cancelable by the Company, there was an increase in unearned premium of approximately $20.9 million that was offset by an increase in accounts receivable of approximately $20.8 million. Other sources of cash include: an increase in deferred income taxes, a decrease in accounts receivable, an increase in claims payable, an increase in accounts payable and other accrued expenses, an increase in deferred compensation and other minor changes to operating assets and liabilities totaling $1,701,000. These sources of operating cash were offset by an increase in deferred policy acquisition costs of $1,196,000.

Cash flows from Investing Activities

In 2010, we invested $151,000 in building improvements, office equipment and computer equipment and software. In December of 2010, we entered into a sale-leaseback transaction with a leasing company where we received $323,000 in cash in exchange for certain fixed assets on our balance sheet and subsequently entered into a capital lease agreement whereby we are obligated to pay lease payments totaling $339,000 related to these assets over a three year period. Under this capital lease agreement, we are required to have a minimum tangible net worth equal to or greater than $2,500,000 at the end of each fiscal year, and we were in compliance with this covenant at December 31, 2010. Also in 2010, approximately $5.4 million of our investments in FDIC insured certificates of deposit and money market funds either matured or were liquidated to fund operations. We also invested approximately $7.3 million in additional FDIC insured certificates of deposit, investment grade corporate bonds and money market funds. Collectively, this resulted in a decrease in cash from investment activities of approximately $1.7 million.

In 2009, we invested $245,000 in building improvements, office equipment and computer equipment and software. Also in 2009, approximately $19.2 million of our investments in FDIC insured certificates of deposit and money market funds either matured or were liquidated to fund operations. We also invested approximately $14.6 million in additional FDIC insured certificates of deposit and money market funds. Collectively, this resulted in an increase in cash from investment activities of approximately $4.3 million. Approximately $4.5 million of the increase in cash flows from investing activities was the result of our decision in the fourth quarter to move funds out of money market mutual funds yielding less than 0.1% interest to our checking account where the earnings credit of approximately 0.4% was used to offset bank fees.

In 2008, we invested $321,000 in building improvements, office equipment and computer equipment and software. Our investment in a new telephone system represented $133,000 of this amount. Also in 2008, approximately $18.9 million of our investments in FDIC insured certificates of deposit and money market funds either matured or were liquidated to fund operations. We also invested approximately $20.2 million in additional FDIC insured certificates of deposit and money market funds.

 

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Cash flows from Financing Activities

In 2010, we paid $120,000 of our outstanding mortgage balance and borrowed $20,000 on our revolving note collateralized by our office building. During 2010, we repurchased redeemable common shares of $61,000, which was offset by the issuance of redeemable common shares and provider preferred shares related to our current share offerings of $18,000 and the issuance of institutional preferred shares of $300,000.

In 2009, we paid $120,000 of our outstanding mortgage balance and $19,000 in capital lease payments for our dental administration software. During 2009, we repurchased redeemable common shares of $172,000, which was offset by the issuance of redeemable common shares and provider preferred shares related to our current share offerings of $222,000.

In 2008, we executed a revolving note with a commercial bank in the amount of $650,000 collateralized by a second mortgage on our office building. As of December 31, 2008, there was a principal balance outstanding of $630,000 related to this revolving note. In 2008, we paid $120,000 of our outstanding mortgage balance and $224,000 in capital lease payments for our dental administration software. During 2008, we repurchased redeemable common shares of $68,000, which was offset by the issuance of redeemable commons shares of $28,000.

Our mortgage note matures in June 2013. The note requires us to make principal payments of $10,000 per month, and bears interest at a variable rate of 30-day LIBOR plus 1.75%. At the maturity date of the mortgage note in 2013, the expected outstanding balance of the note of $600,000 must be repaid or refinanced. Our revolving note matures on December 15, 2011 and requires us to make monthly interest payments at a variable rate of 30-day LIBOR plus 1.75%.

Provider Withhold Payments

In most cases, our reimbursement to our participating providers for covered dental services under the dental HMO are subject to a 10% withhold by us. The amounts withheld are not retained in a separate fund and we have no obligation to pay any portion of the amounts withheld to the providers. The dental providers have no vested rights in the amounts withheld unless our Board of Directors authorizes any amounts withheld to be paid to the providers, and then vesting is only to the extent of such amounts authorized to be paid. Once authorized for payment by the Board, such amounts are recorded as claims payable liabilities until paid.

In December of each year our Board evaluates the projected pre-tax income of our dental HMO plans, capital and surplus requirements prescribed by the Ohio Department of Insurance and factors impacting our A.M. Best financial strength rating, such as the ratio of our projected fully-insured premium revenue to our projected capital and surplus level. In addition, the Board considers the capital expenditures needed to support strategic objectives for the coming years (such as the implementation and improvements to the dental plan administration system, expansion of office space and acquisition of office equipment for new employees) and our estimated federal income tax liability. After considering these and any other factors deemed relevant, the Board determines the amount of the provider withhold that may be paid to participating dental providers, if any. Each participating dental provider’s share of the provider withhold payment is based on the proportionate amount of claims submitted by such participating dental provider in relation to the total claims submitted by all participating dental providers in a given year, expressed as a percentage, and is not related to or dependent upon any such provider’s holdings of shares in the Company. Payments authorized by the Board are accrued in the fourth quarter of the fiscal year. The Board did not authorize any return of withhold for the years ended December 31, 2010 or 2009. The Board authorized amounts of return of withhold amounting to $464,000 for the year ended December 31, 2008.

The Board may authorize aggregate provider withhold payments in amounts between 0% and 45% of the total provider withhold returns for future years in relation to the total provider withhold amount for those years. However, the Board will not authorize an aggregate provider withhold payment for any year that would result in

 

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an operating loss for the year in review. These forecasted amounts are based on projections of future claims revenues and certain planning assumptions and estimates currently being made with respect to future application of the factors historically considered by the Board in making its determination to authorize the payment of withhold amounts. These planning assumptions reflect management’s current expectations and views about future events and are subject to risks, uncertainties and other factors that could cause actual withhold payment amounts to differ materially from these stated assumptions. Important factors that could cause actual results to differ materially from those being planned for, include, among others: claims exceeding or not meeting our estimates, a threatened or actual downgrade in our financial strength rating, the loss of a significant customer or broker, the loss of a large employer group and an unexpected change in dental service utilization by our dental members.

Contractual Obligations and Other Commitments

A summary of our future commitments as of December 31, 2010 is as follows:

 

Contractual Obligations

   Less than 1
year
     1-2 years      3-5 years      More than
5 years
     Total  

Long-term debt and interest(1)

   $ 164,000       $ 831,000         —           —         $ 995,000   

Revolving note and interest

     662,000         —           —           —           662,000   

Capital lease and interest

     113,000         226,000         —           —           339,000   

Operating leases

     200,000         132,000       $ 56,000         —           388,000   

Claims payable

     2,776,000         —           —           —           2,776,000   
                                            

Total

   $ 3,915,000       $ 1,189,000       $ 56,000         —         $ 5,160,000   
                                            

 

(1)

Our swap interest payments are based on a fixed rate of 4.95%. We estimate that we will receive swap interest payments totaling $23,000 based on a variable rate of LIBOR plus 1.75% or 2.01%.

A mortgage note, secured by the land and the office building, bears interest based on the 30-day LIBOR rate plus 1.75% and was 2.01% and 1.98% at December 31, 2010 and 2009, respectively. At the maturity date of the mortgage note in 2013, the expected outstanding balance of the note of $600,000 must be repaid or refinanced.

We also entered into an interest rate swap agreement that effectively changed the interest rate related to $1,500,000 of the $1,800,000 mortgage note with a commercial bank from a variable rate based on the 30-day LIBOR rate plus 1.75% to a fixed rate of approximately 4.95% for the 10-year period through June 12, 2013. Our effective interest expense on the mortgage note was 3.97%, 4.08% and 4.49% at December 31, 2010, 2009 and 2008, respectively. At December 31, 2010, the carrying value of the mortgage note approximates fair value.

As of December 31, 2010, we believe our most significant other commitments are:

Deferred Compensation—We expect to pay our deferred compensation liability to the Company directors and employees as they retire or terminate in future years.

Commissions—We expect commission payments to generally track with written premiums.

 

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Off-balance sheet Arrangements

At December 31, 2010, future approximate minimum annual lease payments under non-cancelable operating leases are as follows:

 

Years Ending December 31

      

2011

   $ 200,000   

2012

     79,000   

2013

     53,000   

2014

     32,000   

2015 and thereafter

     24,000   
        

Total

   $ 388,000   
        

Financial Condition

Our consolidated cash and short term investments were approximately $7.0 million at December 31, 2010. Our consolidated cash and short term investments decreased by approximately $1,000,000 from approximately $8.0 million as of December 31, 2009.

This decrease in cash and short term investments from December 31, 2009 to December 31, 2010 is primarily due to the net cash used in by financing activities of $1,730,000, offset by the cash provided by investing activities of $146,000 and the cash generated by operating activities of $876,000. In addition to this decrease in cash and short term investments there was a shift of $255,000 from short term investments to long term investments during this period.

In 2006, we entered into an annually renewable agreement with a commercial bank for a $500,000 working capital line of credit. In July 2010, we renewed the $500,000 working capital line of credit. Interest was at a variable rate of LIBOR plus 2.50% and was 2.88% at December 31, 2010. The Company did not have any interest expense for the line of credit in 2010 or 2009. As of December 31, 2010 and 2009, there was no amount outstanding on this line of credit.

In 2008, we entered into an annually renewable agreement with a commercial bank for a $1,000,000 working capital line of credit. In August 2010, we renewed this working capital line of credit for $915,000, and the commercial bank also issued an irrevocable letter of credit in the amount of $85,000. Interest was payable at a variable rate of LIBOR plus 2.50% and was 2.88% at December 31, 2010. The Company did not have any interest expense for the line of credit in 2010 or 2009. As of December 31, 2010 and 2009 there was no amount outstanding on this line of credit.

On December 30, 2010, we renewed our revolving note with a commercial bank in the amount of $700,000 collateralized by a second mortgage on our office building. As of December 31, 2010, there was a principal balance outstanding of $650,000 related to this revolving note. This revolving note matures on December 15, 2011, is annually renewable and requires us to make monthly interest payments at a variable rate of 30-day LIBOR plus 1.75%. Under this revolving note, we are required to have a minimum tangible net worth equal to or greater than $2,500,000 at the end of each fiscal year, and we were in compliance with this covenant at December 31, 2010. We are planning on renewing this revolving note in December of 2011.

We believe our cash, short term investments and working capital lines of credit together are sufficient to meet our short term and long term liquidity needs. In the short term, we are obligated to make payments related to our contractual obligations such as our building mortgage and our operating leases and other commitments (see contractual obligations and other commitments). In the long term, we will continue to be obligated to make payments related to our contractual obligations delineated above. We will also be obligated in certain circumstances to repurchase the redeemable shares of our provider shareholders who die, are permanently

 

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disabled, or retire. Our Board of Directors establishes limitations on the amount of share redemptions each year. While we are not able to estimate future redeemable share redemptions, we repurchased $61,000, $172,000, and $68,000 of redeemable common shares in the years ended December 31, 2010, 2009, and 2008, respectively. We believe our cash balances, available-for-sale investment securities, operating cash flows, and borrowing capacity, taken together, provide adequate resources to fund ongoing operating and regulatory requirements and fund future expansion opportunities and capital expenditures in the foreseeable future.

We operate as a holding company in a highly regulated industry. We are primarily dependent upon management fees that we receive from our subsidiaries. We receive over 99% of our management fees from our subsidiary Dental Care Plus. We also receive dividends from our subsidiaries from time to time. The dividends from our subsidiary, Dental Care Plus, are subject to regulatory restrictions.

Regulatory RBC Requirements

Our largest subsidiary, Dental Care Plus, operates in states that regulate its payment of dividends and debt service on inter-company loans, as well as other inter-company cash transfers and require minimum levels of equity as well as limit investments to approved securities. The amount of dividends that may be paid by Dental Care Plus, without prior approval by state regulatory authorities, is limited based on statutory income and statutory capital and surplus. Dividends can not exceed in any one year the lesser of: (i) 10% of net worth (as of the preceding December 31), or (ii) net income for the prior year, and only if net worth exceeds $250,000 and only out of positive retained earnings. Under these restrictions, no dividends may be paid by Dental Care Plus in 2011 without prior regulatory approval. There were no dividends declared or paid by Dental Care Plus during 2010, 2009 or 2008. Even if prior approval is not required, prior notification must be provided to state agencies in Ohio, Kentucky and Indiana before paying a dividend.

Dental Care Plus, an Ohio-domiciled insurance company dually licensed as a life and health insurer and a specialty health insuring corporation, is able to underwrite dental indemnity, dental PPO, dental HMO, and vision benefit products as well as other life and health insurance products in Ohio. The required capital and surplus for Dental Care Plus licensed as a life and health insurance company in Ohio was $2.5 million at December 31, 2010.

We maintained aggregate statutory capital and surplus of approximately $5.5 million as of December 31, 2010 and were in compliance with applicable statutory requirements. Although the minimum required levels of equity are largely based on premium volume, product mix, and the quality of assets held, minimum requirements can vary significantly from state to state. Given our anticipated premium growth in 2010 resulting from the expansion of our networks and membership, capital requirements will increase. We expect to fund these increased requirements through the retention of earnings and capital raised in future redeemable common and preferred share offerings.

Most states rely on risk-based capital requirements, or RBC, to define the required levels of equity. RBC is a model developed by the NAIC to monitor an entity’s solvency. This calculation indicates recommended minimum levels of required capital and surplus and signals regulatory measures should actual surplus fall below these recommended levels. RBC has been adopted by Ohio, Kentucky and Indiana, the three states in which we currently do business. We file our annual statement and RBC reporting with the Ohio Department of Insurance and the NAIC. Dental Care Plus’s statutory annual statements for the year ended December 31, 2010 filed with the Ohio Department of Insurance reflected total adjusted capital in excess of Company Action Level RBC.

 

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Other Matters

The differences between our net income and comprehensive income include the changes in the unrealized gains or losses on marketable securities and changes in the fair value of our interest rate swap agreement. For the years ended December 31, 2010, 2009, and 2008, respectively, such changes increased or (decreased), net of related income tax effects, by the following amounts:

 

     For Years ended December 31,  
     2010     2009     2008  

Changes in:

      

Unrealized gain (loss) on investments, net of tax

   $ (9,359   $ (10,088   $ 27,235   

Increase (decrease) in fair value of interest rate swap, net of tax

     (2,644     9,462        (42,885
                        

Total

   $ (12,003   $ (626   $ (15,650
                        

The fair market value of the variable-to-fixed interest rate swap contract (net of income tax effects) decreased by $2,644 at December 31, 2010 due to a slight decrease in prevailing interest rates during 2010. The fair market value of the variable-to-fixed interest rate swap contract (net of income tax effects) increased by $9,462 at December 31, 2009 due to an increase in prevailing interest rates during 2009. The fair market value of the variable-to-fixed interest rate swap contract (net of income tax effects) decreased by $42,885 at December 31, 2008 due to a decrease in prevailing interest rates during 2008. The fair market value of the variable-to-fixed interest rate swap contract was a liability of $27,639 and $23,633 and is included in other payables and accruals at December 31, 2010 and 2009, respectively.

Critical Accounting Policies

Our consolidated financial statements are prepared in accordance with accounting principles generally accepted in the United States of America. Application of those accounting principles includes the use of estimates and assumptions that are made by management, and that we believe are reasonable based on the information available. These estimates and assumptions affect the reported amounts of assets, liabilities, revenues and expenses in the accompanying consolidated financial statements. We believe the most critical accounting policies used to prepare the accompanying consolidated financial statements are the following:

Investments

We have classified all certificate of deposit investments and money market mutual fund investments as “available-for-sale.” Accordingly, these investments are carried at fair value, based on quoted market prices, and unrealized gains and losses, net of applicable income taxes, are reported in a separate caption of shareholders’ equity. We invest our excess cash in FDIC insured bank certificates of deposit and money market funds. Each certificate of deposit with an original cost of $100,000 to $200,000 is invested with a separate FDIC-insured financial institution. The quoted market prices of these certificates of deposit are the amounts we would receive if we liquidated them as of December 31, 2010. We have classified all investment grade corporate bonds as held-to-maturity based on our intent and ability to hold the securities to maturity. Held-to-maturity investments are recorded at amortized cost. The amortized cost of held-to-maturity investments is adjusted for amortization of premiums and accretion of discounts to maturity using the effective-yield method of amortization. Such amortization is included in investment income. We recognize gains and losses when these securities mature or are sold using the specific identification method. Our investment grade corporate bonds have added an element of market risk in 2010 that we did not have in 2009. We do not believe that this added market risk is material. There have been no material changes in exposures to market risk for the year ended December 31, 2010.

We follow a consistent and systematic process for recognizing impairments on securities that sustain other-than-temporary declines in value. The decision to impair a security incorporates both quantitative criteria and qualitative information. The impairment review process considers a number of factors including, but not limited

 

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to the length of time and the extent to which the fair value has been less than cost, our intent to sell for a period of time sufficient to allow for any anticipated recovery in value, and general market conditions. Our impairment policy for fixed-maturity securities states that other-than-temporary impairment is considered to have occurred (1) if the Company intends to sell the impaired fixed maturity security; (2) if it is more likely than not the Company will be required to sell the fixed maturity security before recovery of its amortized cost basis; or (3) the present value of the expected cash flows is not sufficient to recover the entire amortized cost basis. As of December 31, 2010, there were no other-than-temporary impairments. In the event there was an unrealized loss on an investment that we believed to be other-than-temporary, that loss would be reported in the consolidated statement of operations, instead of in a separate caption of shareholders’ equity. The Company maintains its cash in bank deposit accounts, which at times exceed federally insured limits. The Company has not experienced any losses in such accounts.

Accounts Receivable

Accounts receivable represent uncollected premiums related to coverage periods prior to the balance sheet date, and are stated at the estimated collectible amounts, net of an allowance for bad debts. We regularly monitor the timing and amount of our premium collections, and maintain an allowance for estimated losses. The amount of the allowance is based primarily on our historical experience and any customer-specific collection issues that are identified.

Unbilled accounts receivable represents the accounts receivable for all remaining future months related to our non-cancelable fully-insured dental contracts with a corresponding unearned premium revenue liability. With monthly premium billing, the billed amount is recorded as accounts receivable, and the unbilled accounts receivable is adjusted for the billing of new or renewed contracts.

Goodwill and Intangible Assets

Goodwill arises in business combinations when the purchase price of assets acquired net of liabilities assumed exceeds the fair value. As with tangible and other intangible assets, periodic impairment reviews are required, at least annually, as well as when events or circumstances change. Management uses judgment in assessing goodwill for impairment. We review the recorded value of our goodwill annually or sooner if events or changes in circumstances indicate that the carrying amount may exceed fair value. Considerable judgment must be exercised in determining future cash flows and their timing and choosing business value comparables or selecting discount rates to be used in any value computations. There has not been any impairment to our goodwill.

Business acquisitions often result in recording intangible assets. Intangible assets are recognized at the time of an acquisition, based upon their fair value. Similar to long-lived tangible assets, intangible assets are subject to amortization and periodic impairment reviews whenever events or changes in circumstances indicate that the carrying amount of an asset may not be recoverable. The review for impairment of our intangible assets requires management to predict the estimated cash flows that will be generated by the long-lived asset over its remaining estimated useful life. As with tangible assets, considerable judgment must be exercised. There has not been any impairment to our remaining intangible assets.

Liability for Claims Payable

Our estimated liability for claims payable and corresponding healthcare service expense includes claims incurred but not reported (“IBNR”), claims reported but not yet processed and paid and other healthcare services expenses incurred, including estimated costs of processing outstanding claims and actual amounts of accrued but unpaid payments in respect of our Dental Care Plus provider withhold, if any, which is authorized by our Board of Directors. Our estimated liability for claims payable is based primarily on the average historical lag time between the date of service and the date the related claim is paid, taking into account recent trends in payment rates and the average number of incurred claims per covered individual over a rolling 12 month period.

 

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The following table shows our total claims payable liability as of December 31, and its three components. IBNR represents a substantial portion of our claims payable liability.

 

     2010     2009  

IBNR

   $ 1,730,325         62.3   $ 1,332,283         57.5

Reported claims in process

     996,888         35.9     939,137         40.5

Other healthcare services expenses payable

     49,115         1.8     45,095         1.9
                                  

Total claims payable liability

   $ 2,776,328         100   $ 2,316,515         100
                                  

No provider withhold liability was recognized in either 2010 or 2009 due to the fact no provider withhold return was authorized by our Board of Directors in either year.

Between December 31, 2009 and December 31, 2010, our IBNR estimate increased by $398,000 or 29.9%, primarily due to a 10.6% increase in the number of fully-insured members at December 31, 2010 compared to December 31, 2009 and an increase in fully-insured claims on a per member per month basis of approximately 2.1%. Also our IBNR estimate at December 31, 2010 has increased due to an increase in fully-insured dental PPO business as a percentage of total fully-insured dental business. Fully-insured dental PPO business typically has lower completion factors than fully-insured dental HMO business.

IBNR and Reported Claims in Process Estimates

We estimate liabilities for both IBNR and reported claims in process by employing actuarial methods that are commonly used by health insurance actuaries and meet actuarial standards of practice. These actuarial standards of practice require that claim liabilities estimates be adequate under moderately adverse circumstances. The Company’s consulting actuary assists us in making these estimates.

Since our liability for claims payable is based on actuarial estimates, the amount of claims eventually paid for services provided prior to the balance sheet date could differ from the estimated liability. Any such differences are recognized in the consolidated statement of operations for the period in which the differences are identified.

We develop our estimate for claims payable liability using actuarial methodologies primarily based on historical claim payments and claim receipt patterns, as well as historical dental cost trends. Depending on the period for which incurred claims are estimated, we apply a different method in determining our estimate. Throughout the year, we use both the “completions factors” and the “claims trend factor” to estimate our claims payable liability. On a quarterly basis, for periods prior to the most recent month, we calculate “completion factors” which indicate the percentage of claims payable estimated for a prior period that have been paid as of the end of the current reporting period. We use the completion factors to determine historical patterns over a rolling 12-month period, made consistent period over period with making adjustments for known changes in claim inventory levels and known changes in claim payment processes. Then, for the most recent month, we calculate a “claims trend factor” that estimates incurred claims primarily from a trend analysis based upon per member per month claims trends developed from our historical experience in the preceding months, adjusted for known provider contracting changes, changes in benefit levels and seasonality. We have consistently applied the key actuarial methodologies used by management to estimate the IBNR and reported claims in process components of our claims payable liability.

 

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When developing our estimate for claims payable liability as of December 31, 2010, we considered actual paid claim data from January 2011. As a result, we are able to use the completion factors approach for all historical months in 2010, including December 2010. The table set forth below illustrates how our operating results are impacted when there is a variance between estimated claims expense and actual claims expense. The table shows the sensitivity of the estimated fully-insured incurred claims payable liability to fluctuations in the expected completion factors that were used to estimate the claims payable liability as of December 31, 2010 within variance ranges historically experienced. Based on historical experience, the completion factors we use to estimate outstanding IBNR and reported claims in process are highly reliable for predicting actual claims paid at future times, with a variance range of approximately one-half of one percent, plus or minus.

 

Completion Factors(a)

(Decrease)

Increase

In Factor

      

Estimated claims

payable liability

as of

12/31/2010

(0.50%)

     2,966,958

0%

  (estimate used)    2,776,328

0.50%

     2,689,574

 

(a)

Reflects estimated potential changes in incurred claims payable liability caused by changes in completion factors for all months prior to December 31, 2010.

Provider Withhold Payments

We do not estimate an accrued liability on a quarterly basis for provider withhold payments because we have no obligation to pay any portion of the amount withheld to the providers and providers have no vested rights in the amounts withheld unless our Board of Directors authorizes a payment to them. Our Board makes a decision annually in December as to whether or not to authorize any payment in respect of the withhold amount for the current year at which time the Company records a liability for the authorized withhold amount. Given the uncertainties associated with the factors considered by the Board and the discretionary nature of these payments, we are not able to estimate the liability for provider withhold payments prior to Board authorization. The actual amount authorized by our Board for payment to the providers is added to the accrued liability for claims payable in the month the authorization occurs.

The amount of the annual provider withhold payment authorized by our Board varies from year to year depending on, among other factors deemed relevant from time to time, the amount of pre-tax income projected for the year then ending, our estimated income tax liability for the year, the amount of retained earnings needed to satisfy the risk-based capital requirements of the Ohio Department of Insurance, factors impacting our financial strength rating with A.M. Best, such as the ratio of our projected fully-insured premium revenue to our projected capital and surplus level, and the amount of capital needed for anticipated future capital expenditures.

The annual provider withhold payment authorized by the Board is recorded in December of the applicable year, resulting in a corresponding increase of claims expense and claims payable liability. Depending on the amount of the provider withhold payment authorized, there may be a material increase in the claims payable liability at year end. At both December 31, 2010 and 2009 no provider withhold payment was authorized by the Board. Safeguarding the financial condition and liquidity of the Company is a material factor considered in the provider withhold payment practices adopted by the Board.

Deferred Acquisition Costs

Deferred acquisition costs are those costs that vary with and are primarily related to the acquisition of new and renewal business. Such costs include commissions, costs of contract issuance and underwriting, premium taxes and other costs the Company incurs to acquire new business or renew existing business. The Company

 

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defers policy acquisition costs and amortizes them over the estimated life of the contracts, which are short-duration in nature, in proportion to premiums earned. The Company capitalized deferred acquisition costs of $4,363,000, $2,787,000 and $2,632,000 and amortized $3,487,000, $2,742,000 and $1,436,000 of these capitalized costs for the years ended December 31, 2010, 2009 and 2008, respectively. These amounts are recorded in commission expense and other acquisition costs included in the consolidated statements of operations.

Redeemable Preferred Shares

In 2009, the Board of Directors authorized and approved for issuance the redeemable Provider Preferred Shares-2009 (“Provider Preferred Shares”) Series that includes 5,000 preferred shares of the 100,000 preferred shares authorized. These Provider Preferred Shares may only be purchased by participating dentists in the Company’s dental plans or retired participating dentists that own at least 12 Redeemable Common Shares (Class A and/or B). The Provider Preferred Shares are considered to be redeemable preferred shares due to the fact that the shareholders have the option to require the Company to repurchase these shares upon their death, permanent disability or retirement. The Company records the Provider Preferred Shares as redeemable Provider Preferred Shares in the consolidated balance sheets outside of shareholders’ equity at the redemption value of the preferred shares. Accordingly, Provider Preferred Shares are participating securities that share in the net income (loss) or other comprehensive income (loss) as a change to the redemption value of the redeemable Provider Preferred Shares to accrete (dilute) the carrying value to the redemption value at the end of each reporting period. Under this method, the end of the reporting period is treated as if it were also the redemption date for the security. Redeemable Provider Preferred Shares are entitled to a cumulative cash dividend equal to 5% of the year end book value of the redeemable Provider Preferred Shares.

In 2010, the Board of Directors authorized and approved the issuance of Redeemable Institutional Preferred Shares (“the Shares”) consisting of 300 preferred shares of the 100,000 preferred shares authorized. On July 21, 2010, the Company entered into a Preferred Stock Purchase Agreement (the “Stock Purchase Agreement”) with an investor. Pursuant to the Stock Purchase Agreement, the investor agreed to purchase 300 Shares at a purchase price of $1,000 per share, with an aggregate purchase price of $300,000. The annual dividend payable on each Share is 5% of the book value at the beginning of the dividend period. The proceeds of the sale of the Shares will be used to fund the expansion of current dental insurance products into new markets, to fund corporate infrastructure improvements and to increase the capital and surplus of Dental Care Plus, Inc. (“DCP”) to support the growth of fully-insured dental insurance premium revenue. The sale of the Shares under the Stock Purchase Agreement is pursuant to a private sale exempt from registration under Section 4(2) of the Securities Act of 1933, as amended.

Redeemable Common Shares

The Company’s Class A and Class B redeemable common shares are owned by participating providers, Company directors and employees. Only participating providers in our service area that includes all counties located in Ohio and Kentucky are eligible to own Class A voting redeemable common shares (See Note 10). All participating providers, Company directors and Company employees are eligible to own the Class B non-voting redeemable common shares. The Company’s Class A and Class B common shares are considered to be redeemable common shares due to the fact that the shareholders have the option to require the Company to repurchase these shares upon their death, permanent disability or retirement. The Company records Class A and Class B common shares as Redeemable Common Shares in the consolidated balance sheet outside of permanent shareholders’ equity at the redemption value of the common shares. Accordingly, the Company records any net income (loss) or other comprehensive income (loss) that formerly was recorded as a change to Shareholders’ Equity as a change to the redemption value of the Redeemable Common Shares to accrete (dilute) the carrying value of the Redeemable Common Shares to the redemption value at the end of each reporting period. Under this method, the end of the reporting period is treated as if it were also the redemption date for the security.

 

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Recognition of Premium Revenue

Premium revenue is recognized in the period during which dental or vision coverage is provided to the covered individuals. Payments received from customers in advance of the related period of coverage, as well as unbilled accounts receivable, are reflected on the accompanying consolidated balance sheets as unearned premium revenue. The Company’s unearned premium revenue was $29,531,000 and $20,959,000 at December 31, 2010 and 2009, respectively for the estimated premium revenue associated with the remaining contract periods and related amounts recorded in unbilled accounts receivable. Enrollment changes not yet reflected on employer group invoices, also known as retroactive membership adjustments, are estimated based on available data and are reflected in revenue for the current periods.

Healthcare Services Expense

Healthcare services expense is recognized on a monthly basis. In the case of the fully-insured dental segment, healthcare services expense is calculated by taking the paid claims associated with the fully-insured membership and adjusting this amount for the change in the claims payable liability determined using the actuarial estimates discussed above. For the self-insured dental segment, the healthcare services expense is based solely on the paid claims for the self-insured membership. In most cases, our reimbursement to our participating providers for covered dental services under the dental HMO are subject to a 10% withhold by us. The amounts withheld are not retained in a separate fund and we have no obligation to pay any portion of the amounts withheld to the providers. At the end of each year, our Board of Directors determines, in its sole discretion, how much if any of the provider withhold can be paid out to participating providers. Provider withhold payments authorized by our Board during the fiscal year are recorded as an increase to healthcare services expense.

Income Taxes

Our accounting for income taxes requires the recognition of deferred tax liabilities and assets for the expected future tax consequences of events that are recognized in our financial statements in different periods than those in which the events are recognized in our tax returns. The measurement of deferred tax liabilities and assets is based on current tax laws as of the balance sheet date. We record a valuation allowance related to deferred tax assets in the event that available evidence indicates that the future tax benefits related to deferred tax assets may not be realized. A valuation allowance is required when it is more likely than not that the deferred tax assets will not be realized. Our determination of whether a valuation allowance is required is subject to change based on future estimates of the recoverability of our net deferred tax assets.

New Accounting Standards

In January 2010, the FASB issued guidance that provides additional disclosures about transfers into and out of Levels 1 and 2 fair value measurements and separate disclosures about purchases, sales, issuances, and settlements relating to Level 3 fair value measurements. The guidance also clarifies existing fair value disclosures about the level of disaggregation and about inputs and valuation techniques used to measure fair value. The guidance is effective for the interim and annual reporting periods beginning after December 15, 2009, except for the requirement to provide the Level 3 activity of purchases, sales, issuances, and settlements on a gross basis, which will be effective for interim and annual reporting periods after December 15, 2010. This guidance did not have a material effect on the Company’s consolidated financial statements or related disclosures.

In February 2010, the FASB issued guidance that amends the Subsequent Events topic by removing the requirement for a Commission registered company to disclose a date, in both issued and revised financial statements, through which that company had evaluated subsequent events. Accordingly, the Company removed the related disclosure. The adoption did not have a material impact on the Company’s consolidated financial statements.

 

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In October 2010, the FASB issued guidance that amends Accounting for Costs Associated with Acquiring or Renewing Insurance Contracts. The new guidance modifies the definitions of the type of costs incurred by insurance entities that can be capitalized in the successful acquisition of new and renewal contracts. The guidance requires incremental direct costs of successful contract acquisition as well as certain costs related to underwriting, policy issuance and processing, medical and inspection and sales force contract selling for successful contract acquisition to be capitalized. These incremental direct costs and other costs are those that are essential to the contract transaction and would not have been incurred had the contract transaction not occurred. The effective date is for reporting periods beginning after December 15, 2011. The Company is evaluating the impact on the Company’s consolidated financial statements and related disclosures.

Impact of Inflation

We do not consider the impact of the changes in prices due to inflation to be material in the analysis of our overall operations.

 

ITEM 7A. QUANTITATIVE AND QUALITATIVE DISCLOSURES ABOUT MARKET RISK

Market risk is the risk that we will incur investment losses or increased interest expense due to adverse changes in market rates and prices. Our market risk exposures are substantially related to our investment portfolio and the impact of interest rate changes on these securities. In addition, interest rate changes can impact future interest expense for debt obligations that have a variable rate of interest associated with them.

At December 31, 2010, our investment portfolio consisted of $556,000 of an institutional money market fund. Our portfolio also included $2,316,000 of investment grade corporate bonds and $1,010,000 of investments in FDIC-insured bank certificates of deposits at December 31, 2010. We have evaluated the impact on the invested portfolio’s fair value considering an immediate 100 basis point change in interest rates. A 100 basis point increase in interest rates would result in an approximate $59,000 decrease in fair value, whereas a 100 basis point decrease in interest rates would result in an approximate $49,000 increase in fair value. The investment grade corporate bonds with an amortized cost of $2,316,000 at December 31, 2010 are all classified as held to maturity. The certificates of deposit with a cost of $1,000,000 at December 31, 2010 are all classified as available-for-sale. Our investment in investment grade corporate bonds has added an element of market risk in the 2010 quarter that the Company did not have in 2009. We do not believe that this added market risk is material. There have been no material changes in our exposures to market risk for the year ended December 31, 2010.

At December 31, 2010, we had a mortgage note with a bank with an outstanding principal balance of $900,000 with a variable rate based on LIBOR plus 1.75%. However, in June of 2003, we entered into a variable to fixed interest rate swap contract that effectively eliminated the interest rate risk exposure on all but $300,000 of the outstanding loan principal. Management estimates that a 100 basis point increase in interest rates would decrease our annual pre-tax earnings by $3,000.

At December 31, 2010, we had a revolving note with a commercial bank with an outstanding principal balance of $650,000 with a variable rate based on LIBOR plus 1.75%. Management estimates that a 100 basis point increase in interest rates would decrease our annual pre-tax earnings by $6,500.

 

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ITEM 8. FINANCIAL STATEMENTS AND SUPPLEMENTARY DATA

REPORT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM

To the Board of Directors and Shareholders of DCP Holding Company:

We have audited the accompanying consolidated balance sheets of DCP Holding Company and subsidiaries (the “Company”) as of December 31, 2010 and 2009, and the related consolidated statements of operations, shareholders’ equity and redeemable shares, and cash flows for each of the three years in the period ended December 31, 2010. Our audits also included the financial statement schedules included in Item 15(a)2. These consolidated financial statements and financial statement schedules are the responsibility of the Company’s management. Our responsibility is to express an opinion on these consolidated financial statements and financial statement schedules based on our audits.

We conducted our audits in accordance with the standards of the Public Company Accounting Oversight Board (United States). Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. The Company is not required to have, nor were we engaged to perform, an audit of its internal control over financial reporting. Our audits included consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Company’s internal control over financial reporting. Accordingly, we express no such opinion. An audit also includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion.

In our opinion, such consolidated financial statements present fairly, in all material respects, the financial position of the Company as of December 31, 2010 and 2009, and the results of their operations and their cash flows for each of the three years in the period ended December 31, 2010, in conformity with accounting principles generally accepted in the United States of America. Also in our opinion, such financial statement schedules, when considered in relation to the basic consolidated financial statements taken as a whole, present fairly, in all material respects, the information set forth therein.

/s/    Deloitte & Touche LLP

Cincinnati, OH

March 16, 2011

 

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DCP HOLDING COMPANY AND SUBSIDIARIES

CONSOLIDATED BALANCE SHEETS

AS OF DECEMBER 31, 2010 and 2009

 

     2010      2009  

ASSETS

     

INVESTMENTS:

     

Fixed maturities, available for sale at fair value, cost of $600,000 and $800,000 at December 31, 2010 and 2009, respectively

   $ 607,959       $ 807,461   

Fixed maturities, held-to-maturity at amortized cost, fair value of approximately $2,360,000 and zero at December 31, 2010 and 2009, respectively

     2,316,092      

Short-term investments, available for sale at fair value, cost of $956,000 and $1,204,000 at December 31, 2010 and 2009, respectively

     958,343         1,213,471   
                 

Total investments

     3,882,394         2,020,932   

CASH AND CASH EQUIVALENTS

     6,061,069         6,769,186   

ACCRUED INVESTMENT INCOME

     42,397         4,980   

ACCOUNTS RECEIVABLE, net of allowance of $8,116 and $10,863 at December 31, 2010 and 2009, respectively

     506,597         411,676   

UNBILLED ACCOUNTS RECEIVABLE

     28,061,168         19,985,267   

DEFERRED ACQUISITION COSTS

     2,117,664         1,241,141   

PROPERTY AND EQUIPMENT, net of depreciation and amortization of $2,201,929 and $2,254,131 at December 31, 2010 and 2009, respectively

     2,327,885         2,626,033   

OTHER ASSETS

     1,646,799         1,477,693   
                 

TOTAL ASSETS

   $ 44,645,973       $ 34,536,908   
                 

LIABILITIES, REDEEMABLE SHARES AND SHAREHOLDERS’ EQUITY

     

CLAIMS PAYABLE

   $ 2,776,328       $ 2,316,515   

UNEARNED PREMIUM REVENUE

     29,531,077         20,959,114   

OTHER PAYABLES AND ACCRUALS

     3,744,901         3,226,253   

REVOLVING NOTE

     650,000         630,000   

MORTGAGE LOAN PAYABLE

     900,000         1,020,000   

CAPITAL LEASE OBLIGATION

     323,365      

DEFERRED COMPENSATION

     1,091,745         959,720   
                 

TOTAL LIABILITIES

     39,017,416         29,111,602   
                 

COMMITMENTS AND CONTINGENCIES

     
                 

REDEEMABLE PREFERRED AND COMMON SHARES:

     

Institutional Preferred Shares, no par value, cumulative 5% dividend—authorized, 300 shares; issued and outstanding, 300 and zero at December 31, 2010 and 2009, respectively

     326,458      

Provider Preferred-2009 Series Redeemable Preferred Shares, no par value, cumulative 5% dividend—authorized, 5,000 shares; issued and outstanding, 330 at December 31, 2010 and 2009, respectively

     185,447         196,095   

Class A, Redeemable Common Shares, no par value—authorized, 7,500 shares; issued and outstanding, 608 and 621 at December 31, 2010 and 2009, respectively

     384,825         394,813   

Class B Redeemable Common Shares, no par value—authorized, 100,000 shares; issued and outstanding, 7,476 and 7,604 at December 31, 2010 and 2009, respectively

     4,731,827         4,834,398   
                 

Total redeemable preferred and common shares

     5,628,557         5,425,306   
                 

SHAREHOLDERS’ EQUITY—Preferred Shares; no par value—authorized, 94,700 shares; issued, none

     
                 

TOTAL LIABILITIES, REDEEMABLE SHARES AND SHAREHOLDERS’ EQUITY

   $ 44,645,973       $ 34,536,908   
                 

See notes to consolidated financial statements.

 

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DCP HOLDING COMPANY AND SUBSIDIARIES

CONSOLIDATED STATEMENTS OF OPERATIONS

FOR EACH OF THE THREE YEARS IN THE PERIOD ENDED DECEMBER 31, 2010

 

     2010     2009     2008  

REVENUES

      

Premium revenue

   $ 75,515,242      $ 70,474,510      $ 66,207,207   

Investment income

     114,668        98,951        223,135   

Other income

     64,610        71,613        79,890   
                        

Total revenues

     75,694,520        70,645,074        66,510,232   
                        

EXPENSES

      

Healthcare services expense

     63,141,942        58,305,401        53,590,135   
                        

Insurance expense:

      

Salaries and benefits expense

     4,856,560        4,607,185        4,383,987   

Commission expenses and other acquisition costs

     3,358,111        3,198,130        2,591,254   

Other insurance expense

     4,303,498        4,929,325        4,970,788   
                        

Total insurance expense

     12,518,169        12,734,640        11,946,029   
                        

Total expenses

     75,660,111        71,040,041        65,536,164   
                        

INCOME (LOSS) BEFORE INCOME TAX (BENEFIT)

     34,409        (394,967     974,068   
                        

PROVISION (BENEFIT) FOR INCOME TAX:

      

Current

     115,408        186,293        252,740   

Deferred

     (92,961     (291,997     106,277   
                        

INCOME TAX EXPENSE (BENEFIT)

     22,447        (105,704     359,017   
                        

NET INCOME (LOSS) ON REDEEMABLE SHARES

   $ 11,962      $ (289,263   $ 615,051   
                        

BASIC EARNINGS (LOSSES) PER REDEEMABLE COMMON SHARE

   $ (3.74   $ (37.27   $ 72.71   
                        

DILUTED EARNINGS (LOSSES) PER REDEEMABLE COMMON SHARE

   $ (3.74   $ (37.27   $ 72.71   
                        

See notes to consolidated financial statements.

 

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DCP HOLDING COMPANY AND SUBSIDIARIES

CONSOLIDATED STATEMENTS OF SHAREHOLDERS’ EQUITY AND REDEEMABLE SHARES

FOR EACH OF THE THREE YEARS IN THE PERIOD ENDED DECEMBER 31, 2010

 

    Redeemable Common Shares     Redeemable Preferred Shares     Shareholders’ Equity  
    Class A     Class B     Institutional
Preferred
    Provider
Preferred
    Retained
Earnings
    Other
Accumulated

Comprehensive
Income

(Loss)
    Total     Comprehensive
Income

(Loss)
 
    Number
of
Shares
    Amount     Number
of
Shares
    Amount     Number
of
Shares
    Amount     Number
of
Shares
    Amount          

BALANCE—DECEMBER 31, 2007

    653      $ 392,603        7,815      $ 4,698,608                   

Net income

                  $ 615,051        $ 615,051      $ 615,051   

Change in fair value of interest rate swap (net of income tax benefit of $22,093)

                    $ (42,885     (42,885     (42,885

Unrealized gain on investments (net of income tax expense of $14,032)

                      27,235        27,235        27,235   
                             

Total comprehensive income

                        $ 599,401   
                             

Class B Common Shares issued

        93        53,145                   

Class A Common Shares exchanged for Class B Common Shares

    (17     (10,353     17        10,353                   

Redeemable Shares repurchased

    (6     (3,648     (150     (93,535                

Accretion of shares to redemption value

      44,639          554,762                (615,051     15,650        (599,401  
                                                                                         

BALANCE—DECEMBER 31, 2008

    630      $ 423,241        7,775      $ 5,223,333                   

Net loss

                  $ (289,263     $ (289,263   $ (289,263

Change in fair value of interest rate swap (net of income tax expense of $4,874)

                    $ 9,462        9,462        9,462   

Unrealized loss on investments (net of income tax benefit of $5,198)

                      (10,088     (10,088     (10,088
                             

Total comprehensive loss

                        $ (289,889
                             

Redeemable Preferred dividend payable liability

                    (10,519       (10,519  

Redeemable Shares issued

        40        24,398            330      $ 197,136           

Class A Common Shares exchanged for Class B Common Shares

    (3     (2,012     3        2,012                   

Class B Common Shares exchanged for Class A Common Shares

    1        590        (1     (590                

Redeemable Shares repurchased

    (7     (4,579     (213     (137,815                

Dilution of shares to redemption value

      (22,427       (276,940           (1,041     299,782        626        300,408     
                                                                                         

BALANCE—DECEMBER 31, 2009

    621      $ 394,813        7,604      $ 4,834,398            330      $ 196,095           

Net income

                  $ 11,962        $ 11,962      $ 11,962   

Change in fair value of interest rate swap (net of income tax benefit of $1,362)

                    $ (2,644     (2,644     (2,644

Unrealized loss on investments (net of income tax benefit of $4,817)

                      (9,359     (9,359     (9,359
                             

Total comprehensive loss

                        $ (41
                             

Redeemable Preferred dividend payable liability

                    (16,577       (16,577  

Redeemable Shares issued

        29        18,374        300      $ 300,000               

Class A Common Shares exchanged for Class B Commons Shares

    (4     (2,279     4        2,279                   

Redeemable Shares repurchased

    (9     (5,297     (161     (93,208                

Accretion (dilution) of shares to redemption value

      (2,412       (30,016       26,458          (10,648     4,615        12,003        16,618     
                                                                                         

BALANCE—DECEMBER 31, 2010

    608      $ 384,825        7,476      $ 4,731,827        300      $ 326,458        330      $ 185,447      $        $        $       
                                                                                         

See notes to consolidated financial statements.

 

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CONSOLIDATED STATEMENTS OF CASH FLOWS

FOR EACH OF THE THREE YEARS IN THE PERIOD ENDED DECEMBER 31, 2010

 

     2010     2009     2008  

CASH FLOWS FROM OPERATING ACTIVITIES:

      

Net income (loss) on redeemable shares

   $ 11,962      $ (289,263   $ 615,051   

Adjustments to reconcile net income (loss) to net cash provided by (used in) operating activities:

      

Depreciation and amortization

     505,113        467,650        446,403   

Deferred income taxes (benefit)

     (92,961     (291,997     106,277   

Deferred compensation

     132,646        275,357        292,956   

Effects of changes in operating assets and liabilities:

      

Accrued investment income

     (37,417     16,404        13,208   

Accounts receivable

     (94,921     43,950        105,254   

Unbilled accounts receivable

     (8,075,901     860,367        (20,845,634

Reinsurance recoverable on paid losses

         26,500   

Deferred acquisition costs

     (876,523     (45,081     (1,196,060

Other assets

     (99,209     (134,665     37,542   

Claims payable

     459,813        (314,555     140,819   

Unearned premium revenue

     8,571,963        (646,533     20,939,236   

Other payables and accruals

     471,314        95,774        978,694   
                        

Net cash provided by operating activities

     875,879        37,408        1,660,246   
                        

CASH FLOWS FROM INVESTING ACTIVITIES:

      

Purchases of investments

     (7,311,718     (14,613,318     (20,229,471

Sales and maturities of investments

     5,409,435        19,152,207        18,908,491   

Acquisition of property and equipment

     (151,076     (244,850     (321,212

Proceeds from the sale of property and equipment

     323,365       
                        

Net cash (used in) provided by investing activities

     (1,729,994     4,294,039        (1,642,192
                        

CASH FLOWS FROM FINANCING ACTIVITIES:

      

Borrowing of revolving note

     20,000          630,000   

Mortgage loan repayments

     (120,000     (120,000     (120,000

Repayment of capital lease

       (19,253     (223,624

Repurchase of redeemable shares

     (61,236     (172,488     (67,550

Redeemable shares issued

     317,753        221,534        28,178   

Dividends paid

     (10,519    
                        

Net cash provided by (used in) financing activities

     145,998        (90,207     247,004   
                        

(DECREASE) INCREASE IN CASH AND CASH EQUIVALENTS

     (708,117     4,241,240        265,058   

CASH AND CASH EQUIVALENTS—Beginning of period

     6,769,186        2,527,946        2,262,888   
                        

CASH AND CASH EQUIVALENTS—End of period

   $ 6,061,069      $ 6,769,186      $ 2,527,946   
                        

SUPPLEMENTAL CASH FLOW INFORMATION:

      

Cash paid for interest

   $ 52,000      $ 61,000      $ 69,000   

Cash paid for income taxes

       391,000        218,000   

NON-CASH INVESTING AND FINANCING ACTIVITIES:

      

Redeemed common shares (in other payables and accruals)

   $ 99,439      $ 62,170      $ 97,183   

Dividends payable (in other payables and accruals)

     16,577        10,519     

Capital lease obligation

     323,365       

Redeemable common shares issued in lieu of cash payment of deferred compensation

     621          24,967   

Class A redeemable common shares exchanged for Class B redeemable common shares

     2,279        2,012        10,353   

Class B redeemable common shares exchanged for Class A redeemable common shares

       590     

See notes to consolidated financial statements.

 

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DCP HOLDING COMPANY AND SUBSIDIARIES

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

AS OF DECEMBER 31, 2010 AND 2009 AND FOR EACH OF THE THREE YEARS IN THE PERIOD ENDED DECEMBER 31, 2010

1. GENERAL INFORMATION AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

DCP Holding Company (the “Company”) is the parent holding company of three wholly-owned subsidiaries which include Dental Care Plus, Inc., an Ohio corporation, Insurance Associates Plus, Inc., an Ohio corporation, and Adenta, Inc., a Kentucky corporation. The Company is owned and controlled by 608 dentists who participate in our Dental Care Plus products. The Company offers to employer groups of all sizes dental health maintenance organization (“HMO”), participating provider organization (“PPO”) and indemnity plans and vision benefit plans. As of December 31, 2010, the Company had approximately 269,100 members in its dental benefits programs with 2,858 dentists participating in its two provider networks in Southwestern Ohio, Northern Kentucky, Central Kentucky and Southeastern Indiana. In addition, the Company had approximately 18,800 members in its vision benefit programs. The Company markets its products through a network of independent brokers.

The Company’s products consist primarily of dental HMO, PPO and indemnity plans, with dental HMO products constituting 84.6% of its total revenues. Substantially, all of the Company’s products are marketed to employer groups. The Company’s business model allows it to offer dental benefit products including broad networks of participating dentists while at the same time promoting the use of private practice fee-for-service dentistry, a primary interest of the Company’s participating dentists. The dental benefit products the Company offers currently vary depending on geographic market.

As an Ohio-domiciled insurance company dually licensed as a life and health insurer and a specialty health insuring corporation, Dental Care Plus is able to underwrite dental indemnity, dental PPO, dental HMO, and vision benefit products as well as other life and health insurance products. As of June 1, 2008, the Company transitioned the majority of its employer groups with dental PPO products underwritten by a third-party insurance carrier to dental PPO products underwritten by Dental Care Plus.

The accounting policies of the Company conform to accounting principles generally accepted in the United States of America. The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the amounts reported in the financial statements and accompanying notes. The accompanying financial statements include estimates for items such as claims payable, deferred acquisition costs, income taxes and various other liability accounts. Actual results could differ from those estimates. Policies that affect the more significant elements of the financial statements are summarized below.

Basis of Presentation—The accompanying consolidated financial statements include the accounts of the Company and subsidiaries, each of which is wholly-owned, and have been prepared in conformity with accounting principles generally accepted in the United States of America. All intercompany accounts and balances have been eliminated in consolidation. The Company presents its financial statements to conform with Article 7 of the Securities and Exchange Commission Regulation S-X pursuant to Section 13-15(d) of the Securities Exchange Act of 1934.

Cash and Cash Equivalents—The Company defines cash as cash held in operating accounts at financial institutions. The Company considers highly liquid investments with maturities of three months or less at the date of acquisition as cash equivalents in the accompanying consolidated financial statements.

 

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NOTES TO CONSOLIDATED FINANCIAL STATEMENTS—(CONTINUED)

 

Investments—The Company invests in certificates of deposit, investment grade corporate bonds and a money market mutual fund. The Company classifies all certificates of deposit investments and the money market mutual fund as available-for-sale. Such certificates of deposit investments are recorded at fair value, with unrealized gains and losses recorded as a component of other comprehensive income. The Company classifies all investment grade corporate bonds as held-to-maturity based on the Company’s positive intent and ability to hold the securities to maturity. Held-to-maturity investments are recorded at amortized cost. The amortized cost of held-to-maturity investments is adjusted for amortization of premiums and accretion of discounts to maturity using the effective-yield method of amortization. Such amortization is included in investment income. The Company recognizes gains and losses when these securities mature or are sold using the specific identification method.

Management follows a consistent and systematic process for recognizing impairments on securities that sustain other-than-temporary declines in value. The decision to impair a security incorporates both quantitative criteria and qualitative information. The impairment review process considers a number of factors including, but not limited to, the length of time and the extent to which the fair value has been less than cost, the Company’s intent and ability to retain a security for a period adequate to recover its cost, and general market conditions. The Company’s impairment policy for fixed-maturity securities states that other-than-temporary impairment is considered to have occurred (1) if the Company intends to sell the impaired fixed maturity security; (2) if it is more likely than not the Company will be required to sell the fixed maturity security before recovery of its amortized cost basis; or (3) the present value of the expected cash flows is not sufficient to recover the entire amortized cost basis.

Property and Equipment—Property and equipment is carried at cost less accumulated depreciation. Depreciation is calculated using the straight-line method over the estimated useful lives of the assets. The building and the building improvements have useful lives of 27 years and 15 years, respectively. Furniture and fixtures have useful lives of 5 years, and computer equipment and software have useful lives of up to 3 years. Maintenance and repair costs are expensed as incurred. If an impairment exists, a loss is recorded as the amount by which the carrying value of the asset exceeds its fair value.

The Company reviews property and equipment for impairment whenever events or changes in circumstances, such as significant decreases in market values of assets, changes in legal factors or in the business climate, and accumulation of costs significantly in excess of the amount originally expected to acquire or construct an asset, or other such factors indicate that the carrying amount may not be recoverable.

State Guarantee Fund Deposits—The Company maintains funds on deposit with state insurance departments in those states where the Company is licensed to do business. These funds amounted to approximately $278,000 and $291,000 at December 31, 2010 and 2009, respectively. These funds are restricted and not available to the Company for normal operations and are included in other assets in the accompanying consolidated balance sheets.

Goodwill and Intangible Assets— Goodwill arises in business combinations when the purchase price of net assets less liabilities assumed acquired exceeds the fair value. As with tangible and other intangible assets, periodic impairment reviews are required, at least annually, as well as when events or circumstances change. Management uses judgment in assessing goodwill for impairment. Management reviews the recorded value of our goodwill annually, or sooner if events or changes in circumstances indicate that the carrying amount may exceed fair value. Professional judgment must be exercised in determining future cash flows, timing and business valuation comparables or selecting discount rates to be used in any valuation assessments.

 

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NOTES TO CONSOLIDATED FINANCIAL STATEMENTS—(CONTINUED)

 

Business acquisitions often result in recording identifiable intangible assets. Identifiable intangible assets are recognized at the time of an acquisition, based upon their fair value. Similar to long-lived tangible assets, identifiable intangible assets are subject to amortization and periodic impairment reviews whenever events or changes in circumstances indicate that the carrying amount of an asset may not be recoverable. The review for impairment of the Company’s intangible assets requires management to predict the estimated cash flows that will be generated by the long-lived asset over its remaining estimated useful life.

Deferred Acquisition Costs—Deferred acquisition costs are those costs that vary with and are primarily related to the acquisition of new and renewal business. Such costs include commissions, costs of contract issuance and underwriting, premium taxes and other costs the Company incurs to acquire new business or renew existing business. The Company defers policy acquisition costs and amortizes them over the estimated life of the contracts, which are short-duration in nature, in proportion to premiums earned. The Company capitalized deferred acquisition costs of approximately $4,363,000, $2,787,000 and $2,632,000 and amortized approximately $3,487,000, $2,742,000 and $1,436,000 of these capitalized costs for the year ended December 31, 2010, 2009 and 2008, respectively. These amounts are recorded in commission expense and other acquisition costs included in the consolidated statements of operations.

Redeemable Provider Preferred Shares—The Board of Directors (“Board”) authorized and approved for issuance Provider Preferred Shares-2009 Series (“Provider Preferred Shares”) that includes 5,000 preferred shares of the 100,000 preferred shares authorized. These Provider Preferred Shares may only be purchased by participating dentists in the Company’s dental plans or retired participating dentists that own at least 12 redeemable Common Shares (Class A and/or B). The Provider Preferred Shares are considered to be redeemable preferred shares due to the fact that the shareholders have the option to require the Company to repurchase these shares upon their death, permanent disability or retirement. The Company records the Provider Preferred Shares as redeemable Provider Preferred Shares in the consolidated balance sheets outside of shareholders’ equity at the redemption value of the preferred shares. Accordingly, Provider Preferred Shares are participating securities that share in the net income (loss) or other comprehensive income (loss) as a change to the redemption value of the redeemable Provider Preferred Shares to accrete (dilute) the carrying value to the redemption value at the end of each reporting period. Under this method, the end of the reporting period is treated as if it were also the redemption date for the securities. Redeemable Provider Preferred Shares are entitled to a cumulative cash dividend equal to 5% of the year end book value of the redeemable Provider Preferred Shares.

Redeemable Institutional Preferred Shares—In 2010, the Board of Directors approved the issuance of Redeemable Institutional Preferred Shares (“the Shares”) consisting of 300 preferred shares of the 100,000 authorized. On July 21, 2010, the Company entered into a Preferred Stock Purchase Agreement (the “Stock Purchase Agreement”) with an investor. Pursuant to the Stock Purchase Agreement, the investor agreed to purchase 300 Shares at a purchase price of $1,000 per share, with an aggregate purchase price of $300,000. The annual dividend payable on each Share shall be 5% of the book value at the beginning of the dividend period. Accordingly, Institutional Preferred Shares are participating securities that share in the net income (loss) or other comprehensive income (loss) as a change to the redemption value of the redeemable Institutional Preferred Shares to accrete (dilute) the carrying value to the redemption value at the end of each reporting period. Under this method, the end of the reporting period is treated as if it were also the redemption date for the securities.

Redeemable Common Shares—The Company’s Class A and Class B redeemable common shares are owned by participating providers, Company directors and employees. Only participating providers in our service area that includes all counties located in Ohio and Kentucky are eligible to own Class A voting redeemable common shares (See Note 10). All participating providers, Company directors and Company employees are eligible to own the Class B non-voting redeemable common shares. The Company’s Class A and Class B

 

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NOTES TO CONSOLIDATED FINANCIAL STATEMENTS—(CONTINUED)

 

common shares are considered to be redeemable common shares due to the fact that the shareholders have the option to require the Company to repurchase these shares upon their death, permanent disability or retirement. The Company records Class A and Class B common shares as Redeemable Common Shares in the consolidated balance sheets outside of shareholders’ equity at the redemption value of the common shares. Accordingly, the Company records any net income (loss) or other comprehensive income (loss) as a change to the redemption value of the Redeemable Common Shares to accrete (dilute) the carrying value of the Redeemable Common Shares to the redemption value at the end of each reporting period. Under this method, the end of the reporting period is treated as if it were also the redemption date for the security.

Premium Revenue—

Fully-Insured—Membership contracts are written on an annual basis and are subject to cancellation by the employer group upon thirty days written notice. The Company’s unearned premium revenue was approximately $29,531,000 and $20,959,000 at December 31, 2010 and 2009, respectively, and relates to the estimated premium revenue associated with the remaining contract periods. Related amounts recorded in unbilled accounts receivable were approximately $28,061,000 and $19,985,000 at December 31, 2010 and 2009, respectively. Premiums are due monthly in advance and are recognized evenly as revenue during the period in which the Company is obligated to provide services to members. Any amounts not received by the end of a reporting period are recorded as accounts receivable by the Company. Any premiums received prior to the beginning of a reporting period are recognized as premiums received in advance and are included in unearned premium revenue in the accompanying consolidated balance sheets. Premiums received in advance were approximately $1,470,000 and $974,000 at December 31, 2010 and 2009, respectively. Management has determined that as of December 31, 2010 and 2009, respectively, no premium deficiency reserve is required. The Company’s premium deficiency reserve analysis includes an allocation of investment income. Enrollment changes not yet reflected on employer group invoices, also known as retroactive membership adjustments, are estimated based on available data and are reflected in revenue for the current periods.

Self-Insured—The Company provides administrative and claims processing services, benefit plan design, and access to its provider networks for an administrative fee to self-insured groups. The Company has no underwriting risk arising from the provision or cost of any services provided to the self-insured groups. The Company recognizes and records self-insured premiums on a gross basis because: (i) the Company is the primary obligor in its contractual relationships with self-insured employers and dental service providers, (ii) the Company establishes the pricing for the services provided, (iii) the Company controls the selection of and the relationships with the dental service providers, and (iv) the Company is involved in the determination of dental service specifications. Self-insured premium revenue is recognized upon the payment of claims for self-insured members in accordance with contracts with self-insured employers and is included in premium revenue in the accompanying consolidated statements of operations.

Third-party administration fee revenue (“ASO fees”) is recognized monthly when earned and is normally based on annual contracts with the self-insured groups. ASO fees are charged to self-insured employer groups monthly on a per subscriber per month basis. ASO fees also include the administrative fees the Company earns relative to the dental PPO, dental indemnity and vision products that are underwritten by third-party insurance carriers.

Investment Income—Investment income is comprised of interest income primarily earned from the Company’s certificates of deposit, investment grade corporate bonds and money market investments.

Other Income—Other income is comprised primarily of rental income from the rental of space in the building owned and partially occupied by the Company (See Note 14) as well as revenues earned from the leasing of the Company’s dental provider network to other dental benefit providers.

 

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NOTES TO CONSOLIDATED FINANCIAL STATEMENTS—(CONTINUED)

 

Healthcare Services Expense—The Company compensates its providers based on contractual reimbursement for various services. With respect to the dental HMO product, the Company generally retains 10% of this reimbursement (including payments on self-insured claims) in accordance with the Company’s provider agreements. Healthcare services expense is recorded net of any amounts withheld in the accompanying consolidated statements of operations. Under the terms of the Company’s provider agreements, the Company is not obligated to return to providers any amounts withheld. Withheld amounts are retained by the Company but not reserved or retained in a separate fund. Participating providers have no interest in the amounts withheld unless the Company’s Board authorizes any amount to be paid to the providers.

The cost of fully-insured healthcare services to members is accrued in the period such services are provided based on the accumulation of estimates of claims reported prior to the end of a reporting period and of estimates of dental services incurred but not reported to the Company, net of the amounts withheld in accordance with the provider agreements.

Management’s estimates of dental services provided are based on the Company’s historical experience and current trends, with assistance from the Company’s consulting actuary. Estimated dental claims payable are reviewed monthly by management and are adjusted based on current information, actual paid claims data, dental utilization statistics and other pertinent information. However, final claim payments may differ from the established reserves. Any resulting adjustments are reflected in current operations.

The Company incurred claim costs related to dental care providers amounting to approximately $63,142,000, $58,305,000, and $53,590,000 for the years ended December 31, 2010, 2009 and 2008, respectively. These costs include approximately $41,207,000 $42,152,000 and $41,666,000 of claims incurred by participating providers who are also holders of redeemable common shares in 2010, 2009 and 2008, respectively. In 2008, the Company’s incurred claim costs also included provider withhold return of $464,000.

Each year the Board evaluates the performance of the Company’s dental plans, capital and surplus requirements prescribed by the Ohio Department of Insurance, factors affecting the Company’s financial strength rating, funding needed to support strategic objectives for the coming years, and any other factors deemed relevant by the Board and, based on that evaluation, determines whether or not to authorize the payment to the providers of any portion of the provider withhold. Once authorized by the Board, such amounts are recorded as additional healthcare services expense in the period authorized and shown as additional claims payable liability until paid. There was no withhold return authorized for 2010 or 2009.

Reinsurance—In the normal course of business, the Company assumes premium revenue and related healthcare services expense from a third party insurance provider. Dental insurance premium assumed was approximately $148,000 for the year ended December 31, 2010. The healthcare services expense assumed was approximately $135,000 for the year ended December 31, 2010. The Company did not have any assumed dental insurance premium or healthcare services expense for the years ended December 31, 2009 and 2008. As of December 31, 2010, the Company had approximately $9,000 of reinsurance premium receivable and claims payable of approximately $29,000.

Derivative Instruments—All derivative financial instruments are recorded on the balance sheet at fair value. The changes in fair value of derivatives that are designated and qualify as cash flow hedges are recorded in other comprehensive income, with subsequent reclassification to earnings when the hedged transaction asset or liability impacts earnings. Any ineffectiveness is recognized in earnings immediately. The Company’s risk management policy is to not enter into derivatives for speculative purposes.

 

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NOTES TO CONSOLIDATED FINANCIAL STATEMENTS—(CONTINUED)

 

Federal Income Tax—Deferred federal income tax is provided in the accompanying financial statements for the tax effects of temporary differences between the carrying values and tax bases of assets and liabilities. Differences result primarily from items such as discounting on claims payable, accrued commissions, deferred compensation, unearned premiums, depreciation and deferred acquisition costs.

The Company reviews the deferred tax assets to determine the necessity of a valuation allowance. Valuation allowances are provided to the extent it is more likely than not that deferred tax assets will not be realized. The Company files a consolidated federal income tax return which includes all subsidiaries.

Earnings Per Share—Basic and diluted earnings (loss) per share is computed by taking the total of net income (loss) attributable to redeemable common shares divided by the weighted average number of redeemable common shares outstanding during the period.

Concentrations of Credit Risk—Financial instruments which potentially subject the Company to concentrations of credit risk consist primarily of premiums receivable. Other than as discussed below, concentrations of credit risk with respect to premiums receivable are limited because of the large number of employer groups comprising the Company’s client base and contracts are cancelled if premiums are not paid within 90 days.

During 2010, 2009 and 2008, four fully-insured customers accounted for approximately 10%, 9% and 9%, respectively, of the Company’s total revenue. Additionally, two self-insured customers accounted for approximately 11%, 11% and 13% of the Company’s total revenue during 2010, 2009 and 2008, respectively.

At December 31, 2010, premiums receivable from one customer totaled approximately 21% of the premiums receivable balance. At December 31, 2009, premium receivables did not have any balance greater than 10% of the total balance from any one customer.

The Company maintains its cash in bank deposit accounts, which at times exceed federally insured limits. The Company has not experienced any losses in such accounts.

Fair Value of Financial Instruments—Certain financial instruments are required to be recorded at fair value. The estimated fair values of such financial instruments have been determined using market information and valuation methodologies, primarily discounted cash flow analysis and broker-quoted market prices. Changes in assumptions or estimation methods could affect the fair value estimates.

New Accounting Standards—In January 2010, the FASB issued guidance that provides additional disclosures about transfers into and out of Levels 1 and 2 fair value measurements and separate disclosures about purchases, sales, issuances, and settlements relating to Level 3 fair value measurements. The guidance also clarifies existing fair value disclosures about the level of disaggregation and about inputs and valuation techniques used to measure fair value. The guidance is effective for the interim and annual reporting periods beginning after December 15, 2009, except for the requirement to provide the Level 3 activity of purchases, sales, issuances, and settlements on a gross basis, which will be effective for interim and annual reporting periods after December 15, 2010. This guidance did not have a material effect on the Company’s consolidated financial statements or related disclosures.

In February 2010, the FASB issued guidance that amends the Subsequent Events topic by removing the requirement for a Commission registered company to disclose a date, in both issued and revised financial statements, through which that company had evaluated subsequent events. Accordingly, the Company removed the related disclosure. The adoption did not have a material impact on the Company’s consolidated financial statements.

 

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NOTES TO CONSOLIDATED FINANCIAL STATEMENTS—(CONTINUED)

 

In October 2010, the FASB issued guidance that amends Accounting for Costs Associated with Acquiring or Renewing Insurance Contracts. The new guidance modifies the definitions of the type of costs incurred by insurance entities that can be capitalized in the successful acquisition of new and renewal contracts. The guidance requires incremental direct costs of successful contract acquisition as well as certain costs related to underwriting, policy issuance and processing, medical and inspection and sales force contract selling for successful contract acquisition to be capitalized. These incremental direct costs and other costs are those that are essential to the contract transaction and would not have been incurred had the contract transaction not occurred. The effective date is for reporting periods beginning after December 15, 2011. The Company is evaluating the impact on the Company’s consolidated financial statements and related disclosures.

2. INTANGIBLE ASSETS

Goodwill and intangible assets were recorded as a result of the acquisition of Adenta, Inc. in 2005 related to goodwill, an acquired contract, memberships and a provider network. Goodwill amounted to approximately $136,000 at December 31, 2010 and 2009. There has not been any cumulative impairment on goodwill. Identifiable and amortizable intangible assets amounted to approximately $142,000 net of approximately $98,000 of accumulated amortization at December 31, 2010 and to approximately $158,000 net of approximately $82,000 of accumulated amortization at December 31, 2009. Amortization expense was approximately $15,000 for each of the three years ended December 2010, 2009, and 2008. The provider network intangible asset of approximately $79,000 at December 31, 2010 is being amortized over a period of 20 years, a period during which the Company expects that all of these providers will have retired from the network. Membership intangible assets (net of individual memberships written-off in the year of acquisition) of approximately $63,000 at December 31, 2010 is being amortized over its 11 year useful life in accordance with the Company’s expectation for the membership retention. The remaining weighted-average amortization period for these intangible assets is approximately 11 years. Amortization expense for 2011 through 2016 is expected to be approximately $15,000 each year. Goodwill and intangible assets are included in other assets in the accompanying consolidated balance sheets at December 31, 2010 and 2009.

3. INVESTMENTS

The Company owned certificates of deposit insured by the Federal Deposit Insurance Corporation (“FDIC”) with a cost of $1,000,000 and $1,800,000 as of December 31, 2010 and 2009, respectively. The certificates of deposit included in short-term and fixed maturities investments are classified as available-for-sale and are carried at fair value, which is based on broker-quoted market prices. The unrealized gains and losses on available-for-sale investment activity are due to a change in the quoted market prices for these investments caused by any changes in prevailing interest rates since they were purchased. The Company also invests in a money market fund with a cost and fair value of $556,341 and $204,111 as of December 31, 2010 and 2009, respectively. In 2010, the Company began to invest in investment grade corporate bonds, which are classified as held-to-maturity and are recorded at amortized cost. The Company owned approximately $2,316,000 of investment grade corporate bonds at amortized cost as of December 31, 2010. The investment grade corporate bonds consisted of three securities with a BBB+ rating at December 31, 2010. The remaining eight investment grade corporate bonds had a credit rating of A- or better at December 31, 2010. There was no change in the credit rating of any investment grade corporate bond during 2010. The weighted average yield-to-book value of our investment grade corporate bonds was approximately 5.55% at December 31, 2010. The weighted average maturity of our investment grade corporate bonds was 2.50 years at December 31, 2010. There were no realized gains or losses for the year ended December 31, 2010 and 2009.

 

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NOTES TO CONSOLIDATED FINANCIAL STATEMENTS—(CONTINUED)

 

At December 31, 2010 and 2009, maturity dates for fixed maturity and short-term investments (excluding the money market fund) were:

 

     Available-for-Sale     Held-to-Maturity  
      Cost      Fair
Value
     % of
Total Value
    Amortized
Cost
     Fair
Value
     % of
Total Value
 

December 31, 2010

                

Maturity dates occurring:

                

Less than 1 year (three certificates of deposit in available-for-sale)

   $ 400,000       $ 402,002         39.8        

Years 1-3 (four certificates of deposit in available-for-sale and eleven corporate bonds in held-to-maturity)

     600,000         607,959         60.2   $ 2,316,092       $ 2,359,612         100.0
                                                    

Total investments

   $ 1,000,000       $ 1,009,961         100.0   $ 2,316,092       $ 2,359,612         100.0
                                                    
     Available-for-Sale     Held-to-Maturity  
     Cost      Fair Value      % of
Total Value
    Amortized
Cost
     Fair Value      % of
Total Value
 

December 31, 2009

                

Maturity dates occurring:

                

Less than 1 year (ten certificates of deposit in available-for-sale)

   $ 1,000,000       $ 1,009,360         55.6   $         $        

Years 1-2 (six certificates of deposit in available-for-sale)

     800,000         807,461         44.4        
                                                    

Total investments

   $ 1,800,000       $ 1,816,821         100.0   $         $        
                                                    

 

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Investments classified at December 31, 2010 and 2009, as fixed maturities and short-term investments were as follows:

 

    Available for Sale     Held-to-Maturity  
    Cost     Gross
Unrealized
Gain
    Gross
Unrealized
Loss
    Fair Value     Amortized
Cost
    Gross
Unrealized
Gain
    Gross
Unrealized
Loss
    Fair Value  

December 31, 2010

               

Money market

  $ 556,341          $ 556,341           

Certificates of deposit, short term

    400,000      $ 2,002          402,002           

Certificates of deposit, fixed maturities

    600,000        7,959          607,959           

Corporate Bonds, fixed maturities

      $                     $ 2,316,092      $ 43,520      $        $ 2,359,612   
                                                               

Total investments

  $ 1,556,341      $ 9,961      $        $ 1,566,302      $ 2,316,092      $ 43,520      $        $ 2,359,612   
                                                               
    Available for Sale     Held-to-Maturity  
    Cost     Gross
Unrealized
Gain
    Gross
Unrealized
Loss
    Fair Value     Amortized
Cost
    Gross
Unrealized
Gain
    Gross
Unrealized
Loss
    Fair Value  

December 31, 2009

               

Money market

  $ 204,111          $ 204,111           

Certificates of deposit, short term

    1,000,000      $ 9,360          1,009,360           

Certificates of deposit, fixed maturities

    800,000        7,461      $          807,461      $        $                   $                   $                
                                                               

Total investments

  $ 2,004,111      $ 16,821      $        $ 2,020,932      $        $        $        $     
                                                               

Unrealized losses on investments are generally due to higher current market yields relative to the yields of the investments at their amortized cost. Unrealized losses due to credit risk associated with the underlying collateral of the investments, if any, are not material. All investments with unrealized losses are reviewed quarterly to determine if any impairment is other than temporary, requiring a write-down to fair market value. The Company considers the percentage loss on a security, duration of loss, duration of the investment, credit rating of the security, as well as payment performance and the Company’s intent or requirement to sell the investment before recovery when determining whether any impairment is other than temporary. The Company had no other than temporary impairment charges for the year ended December 31, 2010 and 2009. The Company had no investments in a continuous unrealized loss position for greater than one year as of December 31, 2010 and 2009.

 

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4. LIABILITY FOR CLAIMS PAYABLE

Activity in the liability for claims payable for members is summarized as follows:

 

     2010      2009     2008  

Balance—January 1

   $ 2,316,515       $ 2,631,070      $ 2,490,251   
                         

Net incurred related to:

       

Current year

     43,147,578         37,041,939        31,663,781   

Prior years

     168,453         (24,879     (65,452
                         

Net incurred claims

     43,316,031         37,017,060        31,598,329   
                         

Net paid related to:

       

Current year

     40,374,497         34,725,933        29,032,916   

Prior years

     2,481,721         2,605,682        2,424,594   
                         

Net paid claims

     42,856,218         37,331,615        31,457,510   
                         

Balance—December 31

   $ 2,776,328       $ 2,316,515      $ 2,631,070   
                         

5. FEDERAL INCOME TAXES

The components of the provision (benefit) for income taxes are summarized as follows as of December 31, 2010, 2009 and 2008, respectively:

 

     2010     2009     2008  

Current tax expense:

      

Federal

   $ 108,365      $ 180,765      $ 231,316   

State and local

     7,043        5,528        21,424   
                        

Total current tax expense

     115,408        186,293        252,740   
                        

Deferred tax expense (benefit):

      

Federal

     (91,602     (288,039     109,927   

State and local

     (1,359     (3,958     (3,650
                        

Total deferred tax expense (benefit)

     (92,961     (291,997     106,277   
                        

Total provision (benefit) for income taxes

   $ 22,447      $ (105,704   $ 359,017   
                        

 

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Deferred tax assets and liabilities are comprised of the following:

 

     2010      2009  

Deferred tax assets:

     

Unearned premiums

   $ 99,954       $ 66,222   

Net operating loss

     45,752         49,838   

Discounting on claims payable

     17,484         15,518   

Accrued vacation

     52,272         46,821   

Accrued commissions

     141,134         112,102   

Deferred compensation

     371,193         326,305   

Accrued professional fees

     34,697         31,892   

Property and equipment

     29,586      

Other, net

     27,637         25,772   
                 

Gross deferred tax assets

     819,709         674,470   
                 

Deferred tax liabilities:

     

Unrealized gain

        979   

Deferred policy acquisition costs

     179,995         95,828   

Prepaid insurance

     54,305         40,608   

Property and equipment

        45,683   

Identifiable intangible assets

     48,360         53,465   
                 

Gross deferred tax liabilities

     282,660         236,563   
                 

Net deferred tax asset

   $ 537,049       $ 437,907   
                 

Management believes it is more likely than not that deferred tax assets will reduce future income tax payments. Significant factors considered by management in its determination of the probability of the realization of the deferred tax benefits include the historical operating results and the expectations of future earnings. The Company had $134,565, $146,582, and $194,580 of net operating loss carry forwards to utilize in future years at December 31, 2010, 2009 and 2008, respectively. These losses will expire between 2011 and 2022. Net deferred tax assets are included in other assets in the accompanying consolidated balance sheets at December 31, 2010 and 2009.

The Company’s effective tax rate was different from the U.S statutory rate due to the following:

 

     2010     2009     2008      2010
Effective Tax
Rate
    2009
Effective Tax
Rate
    2008
Effective Tax
Rate
 

Provision computed at statutory rate

   $ 11,699      $ (134,289   $ 331,183         34.0     (34.0 )%      34.0

State and local taxes

     4,294        3,941        19,774         12.5        1.0        2.0   

Nondeductible meals, entertainment and legal expense

     14,645        14,681        8,060         42.5        3.7        0.8   

Other—net

     (8,191     9,963           (23.8     2.5     
                                                 

Provision for income taxes

   $ 22,447      $ (105,704   $ 359,017         65.2     (26.8 )%      36.8
                                                 

 

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6. ACCOUNTING FOR UNCERTAIN TAX POSITIONS

For the year ended December 31, 2010, 2009 and 2008, the Company did not have any significant uncertain tax position liability or expense. The Company is primarily subject to U.S. federal and various U.S. state and local tax authorities. Tax years subsequent to 2007 remain open to examination by the Internal Revenue Service, and 2006 remains open to other state and local tax authorities. As of December 31, 2010, there are no U.S. federal or state returns under examination.

7. PROPERTY AND EQUIPMENT

Property and equipment at December 31 were summarized as follows:

 

     2010     2009  

Land

   $ 364,000      $ 364,000   

Building and building improvements

     2,299,338        2,338,481   

Furniture and equipment

     1,866,476        2,177,683   
                

Total property and equipment

     4,529,814        4,880,164   

Less accumulated depreciation

   $ (2,201,929   $ (2,254,131
                

Total property and equipment—net

   $ 2,327,885      $ 2,626,033   
                

8. DEFERRED COMPENSATION PLAN

Share-based compensation cost is measured at the grant date based on the fair value of the liability awards and is recognized as expense ratably over the vesting periods and is included in other insurance expense in the consolidated statements of operations. The fair value of the liability awards are remeasured at the end of each reporting period through the remaining vesting period with the change in fair value recognized in earnings currently.

In accordance with the 2006 Dental Care Plus Management Equity Incentive Plan and the Dental Care Plus, Inc. and DCP Holding Company Deferred Compensation Plan (the “Plans”), Company directors and certain key employees elected to defer portions of their director fees and employee compensation, as applicable. The Company recorded expense of approximately $59,000, $93,000 and $106,000 related to deferred director fees and deferred employee compensation for the years ended December 31, 2010, 2009 and 2008, respectively. Directors and key employees who elect to defer cash compensation may request that the Company invest this compensation in a mutual fund investment or phantom shares of the Company. The Plans also provide for the directors and key employees to receive share awards based on the book value of the Redeemable Common Shares and to elect to defer receiving such amounts until termination of board membership or employment and vesting requirements are met. If a director or key employee does not elect to defer receiving his or her share awards, the individual will receive Class B Redeemable Common Shares upon vesting. If the share awards are deferred, these deferred amounts will be paid in cash at redemption. An individual director’s award vests 100% at the end of each year if the director meets certain attendance requirements. The key employee awards vest 10%, 20%, 30% and 40% at the end of each respective year in a four-year period following the grant date. There are no performance criteria associated with the vesting of the awards for key employees and the only requirement for vesting is that the individual is an employee of the Company at the end of the vesting year in question. The deferred compensation expense related to these awards is recorded ratably during the applicable vesting period. In December 2010, the Board of Directors (the “Board”) elected to rescind the 2010 deferred share awards that were granted to the Board at January 1, 2010 and each director agreed to surrender the deferred share awards. The Company recorded deferred compensation expense of approximately $27,000, $186,000 and $278,000

 

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related to deferred share awards and the change in the value of phantom shares for the years ended December 31, 2010, 2009 and 2008, respectively. As of December 31, 2010 there is approximately $113,000 of total unrecognized compensation cost related to non-vested award compensation under the Plans. That cost is expected to be recognized over a weighted average period of 1.8 years.

The expected fair value of the nonvested and partially vested awards are calculated by applying the three year historical average growth rate of the book value per redeemable common share over the respective vesting period. The fair value of awards that are fully vested are based on the book value of redeemable common shares included in the consolidated financial statements as of each reporting period. The weighted average grant date fair value of the awards granted in the three years ended December 31, 2010, 2009 and 2008 were $715, $801 and $680, respectively. There were no award payments in 2010, 2009 or 2008. The total fair value of the awards that vested during the three years ended December 31, 2010, 2009 and 2008 were approximately $85,000, $232,000 and $247,000, respectively. At December 31, 2010 and 2009, the deferred compensation liability was approximately $1,092,000 and $960,000. The increase of the deferred compensation liability of approximately $132,000 is the result of deferred compensation expense and contributions to a deferred compensation mutual fund investment.

The following is a summary of activity of nonvested awards for the year ended December 31, 2010:

 

     Individual
Director’s
Awards
     Weighted
Average Grant
Date Fair
Value
     Key Employee
Awards
     Weighted
Average Grant
Date Fair Value
 

Nonvested awards at January 1, 2010

           163.5       $ 894   

Granted

     216.0       $ 674         91.0         812   

Vested

           78.1         836   

Rescinded

     216.0         674         
                       

Nonvested awards at December 31, 2010

           176.4       $ 877   
                       

The following is a summary of activity of vested awards for the year ended December 31, 2010:

 

     Individual
Director’s
Awards
     Weighted
Average

Vested  price
     Key Employee
Awards
    Weighted
Average Vested
price
 

Vested awards at January 1, 2010

     908.0       $ 636         132.5      $ 668   

Vested during year

           78.1        635   

Converted to Redeemable Common Shares

           (1.0     630   
                      

Vested awards at December 31, 2010

     908.0       $ 633         209.6      $ 634   
                      

 

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9. EARNINGS (LOSS) PER REDEEMABLE COMMON SHARE

Detail supporting the computation of earnings (loss) per redeemable common share was as follows for the years ended December 31, 2010, 2009, and 2008:

 

     2010     2009     2008  

Net income (loss) on redeemable shares

   $ 11,962      $ (289,263   $ 615,051   

Less dividend payable to redeemable preferred shareholders

     (16,577     (10,519  

Less accretion to redeemable preferred shareholders

     (25,852     (9,478  
                        

Net income (loss) accretive (dilutive) to redeemable common shareholders

   $ (30,467   $ (309,260   $ 615,051   
                        

Weighted average outstanding redeemable common shares used to compute basic income (loss) per redeemable common share

     8,142        8,297        8,459   
                        

Basic earnings (loss) per redeemable common share

   $ (3.74   $ (37.27   $ 72.71   
                        

Weighted average outstanding redeemable common shares used to compute diluted income (loss) per redeemable common share

     8,142        8,297        8,459   
                        

Diluted earnings (loss) per redeemable common share

   $ (3.74   $ (37.27   $ 72.71   
                        

There have been no restricted share awards granted that would have a dilutive effect on the Company’s basic earnings per share for the years ended December 31, 2010, 2009 and 2008.

10. REDEEMABLE SHARES, SHAREHOLDERS’ EQUITY AND DIVIDEND RESTRICTIONS

When Redeemable Common shares are offered by the Company, providers in the Company’s service area have the option to purchase one share of voting Class A Redeemable Common Shares of the Company. The area we refer to as our service area includes all counties located in Ohio and Kentucky. All participating providers along with Company directors and employees have the option to purchase one or more non-voting Class B Redeemable Common Shares of the Company, when offered. Accordingly, prospective shareholders may make a subscription payment per share equal to the book value of a common share, which was approximately $633 and $636 at December 31, 2010 and 2009, respectively.

The Board authorized and approved for issuance the Provider Preferred Shares-2009 Series that includes 5,000 preferred shares authorized of the 100,000 authorized. These Provider Preferred Shares were purchased by participating dentists in the Company’s dental plans or retired participating dentists that own at least 12 Redeemable Common Shares. Redeemable Provider Preferred Shares are entitled to a cumulative cash dividend equal to 5% of the year end book value of the redeemable Provider Preferred Shares. This dividend payable liability of approximately $10,000 and $11,000 was established in accordance with the Company’s Amended and Restated Articles of Incorporation for shareholders of record as of December 31, 2010 and 2009, respectively, and is included in other accruals in the accompanying consolidated balance sheets. In 2010, the Company paid $11,000 related to the Provider Preferred Shares. There were not any dividends paid in 2009 or 2008.

The Board of Directors authorized and approved the issuance of Redeemable Institutional Preferred Shares (“the Shares”) consisting of 300 preferred shares authorized of the 100,000 authorized. The Company entered into a Preferred Stock Purchase Agreement (the “Stock Purchase Agreement”) with an investor. Pursuant to the Stock Purchase Agreement, the investor agreed to purchase 300 Shares at a purchase price of $1,000 per share, with an aggregate purchase price of $300,000. The annual dividend payable on each Share is 5% of the book

 

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value at the beginning of the dividend period. At December, 31, 2010, this dividend payable liability of approximately $7,000 was established in accordance with the Stock Purchase Agreement and is included in other accruals in the accompanying consolidated balance sheets.

The Company has 94,700 remaining preferred shares, without par value. As of December 31, 2010 and 2009, none of these preferred shares were issued or are outstanding. The preferred shares do not have voting rights except to the extent required by law or designated by the Board of Directors.

Dividend restrictions vary among the subsidiaries. Dental Care Plus is restricted by regulatory requirements of its domiciliary state, which limit by reference to statutory net income and net worth, the dividends that can be paid without prior regulatory approval. Dividends paid by Dental Care Plus cannot, without prior approval of the Department, exceed in any one year the lesser of: (i) 10% of net worth (as of the preceding December 31), or (ii) net income for the prior year, and only if net worth exceeds $250,000 and only out of unassigned surplus. Under these restrictions, no dividends may be paid by Dental Care Plus in 2011 without prior regulatory approval. There were no dividends declared or paid by any subsidiaries during 2010, 2009 or 2008.

GAAP differs in certain respects from the accounting practices prescribed or permitted by state insurance regulatory authorities (“statutory-basis”), a non-GAAP basis of accounting. The statutory-basis net (loss) income for Dental Care Plus was approximately $(94,000), $(374,600) and $641,000 for the years ended December 31, 2010, 2009 and 2008, respectively. Statutory-basis net worth was approximately $5,515,000 and $4,921,000 at December 31, 2010 and 2009, respectively.

11. DEBT

In 2003, the Company purchased land and an office building and in connection therewith, the Company executed a mortgage note, secured by the land and the office building, with a bank in the amount of $1,800,000. Interest is payable based on the 30-day LIBOR rate plus 1.75% and was 2.01% and 1.98% at December 31, 2010 and 2009, respectively. At the maturity date of the mortgage note in 2013, the expected outstanding balance of the note of $600,000 must be repaid or refinanced.

The Company entered into an interest rate swap agreement (Note 12) that effectively changed the interest rate related to $1,500,000 of the Company’s $1,800,000 mortgage note with a commercial bank from a variable rate based on the 30-day LIBOR rate plus 1.75% to a fixed rate of approximately 4.95% for the 10-year period through June 12, 2013. The Company’s effective interest expense on the mortgage note was 3.97%, 4.08% and 4.49% at December 31, 2010, 2009 and 2008, respectively. At December 31, 2010, the carrying value of the mortgage note approximates fair value.

Required principal repayments under the mortgage loan payable are as follows:

 

2011

   $ 120,000   

2012

     120,000   

2013

     660,000   
        

Total mortgage loan payable

   $ 900,000   
        

In December 2010, the Company renewed its revolving note with a commercial bank in the amount of $700,000 collateralized by a second mortgage on the office building. Under this revolving note, the Company is required to have a minimum tangible net worth equal to or greater than $2,500,000 at the end of each fiscal year,

 

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and the Company was in compliance with this covenant at December 31, 2010. There was a principal balance outstanding of $650,000 and $630,000 related to this revolving note at December 31, 2010 and 2009, respectively. At December 31, 2010, the carrying value of the revolving note approximates fair value. This revolving note matures in December 2011 and is annually renewable and requires monthly interest payments at a variable rate of 30-day LIBOR plus 1.75%, which was 2.01% and 1.98% at December 31, 2010 and 2009.

On December 29, 2010, the Company entered into a sale-leaseback transaction with a leasing company for the sale of certain fixed assets for approximately $323,000. There was no gain or loss on the sale. The Company did not retain the benefits and risk to the property sold and the risk of ownership was transferred to the leasing company. The Company also entered into a capital lease agreement with the leasing company that obligates the Company to pay lease payments totaling approximately $339,000 related to these assets over a three year period. Under this capital lease agreement, the Company is required to have a minimum tangible net worth equal to or greater than $2,500,000 at the end of each fiscal year, and the Company was in compliance with this covenant at December 31, 2010. The net book value of these certain fixed assets is approximately $323,000 at December 31, 2010. The fair value of the capital lease obligation approximates the present value of minimum lease payments at December 31, 2010.

At December 31, 2010, future required payments under the capital lease are as follows:

 

2011

   $ 113,086   

2012

     113,086   

2013

     113,086   
        

Total

     339,258   

Less imputed interest

     (15,893
        

Present value of minimum lease payments

   $ 323,365   
        

12. DERIVATIVE

In 2003, the Company entered into an interest rate swap agreement (“Agreement”) (cash flow hedge) with an original notional amount of $1,500,000. The Agreement is used to manage the Company’s interest rate risk. The swap agreement effectively changed the interest rate related to $1,500,000 of the Company’s $1,800,000 mortgage note with a commercial bank from a variable rate based on the 30-day LIBOR rate plus 1.75% to a fixed rate of approximately 4.95% for the 10-year period through June 12, 2013. The Company’s risk management policy is to not enter into derivatives for speculative purposes. The notional amount decreases $10,000 per month in direct correlation to the principal reduction of the mortgage. The Company believes that the risk of nonperformance by the counter party in conjunction with this arrangement is not material to the financial statements. The fair value of this Agreement at December 31, 2010 and 2009 was a liability of approximately $28,000 and $24,000, respectively. These amounts are included in other payables and accruals in the accompanying consolidated balance sheets. The amount included in other comprehensive income (loss) related to the interest rate swap was ($2,644), $9,462, and ($42,885), net of income tax expense (benefit) of ($1,362), $4,874, and ($22,093) during 2010, 2009 and 2008, respectively. The agreement will terminate upon maturity of the mortgage loan payable (Note 11).

13. COMMITMENTS AND CONTINGENCIES

Leases—The Company leases certain equipment and office space under non-cancelable operating leases. Rent expense under all operating leases was approximately $198,000, $176,000 and $181,000 for the years ended December 31, 2010, 2009 and 2008, respectively.

 

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At December 31, 2010, future approximate minimum annual lease payments under non-cancelable operating leases are as follows:

 

Years Ending

December 31

      

2011

   $ 200,000   

2012

     79,000   

2013

     53,000   

2014

     32,000   

2015 and thereafter

     24,000   
        

Total

   $ 388,000   
        

Litigation—In the normal course of business, the Company is subject to various regulatory proceedings, lawsuits, claims and other matters. Such matters are subject to many uncertainties and outcomes are not reasonably predictable. In the opinion of the Company’s management, the eventual resolution of such matters for amounts above those reflected in the consolidated financial statements would not have a material adverse effect on the financial condition or results of operations of the Company.

14. LEASE INCOME

The Company leases space in its building to unrelated parties under non-cancelable leases. Income recorded by the Company under non-cancelable leases amounted to approximately $62,000 $66,000 and $47,000 for the years ended December 31, 2010, 2009 and 2008, respectively. Such amounts are recorded as other income in the accompanying consolidated statements of operations. As of December 31, 2010, approximate future minimum annual lease income under non-cancelable leases is $44,000 for 2011.

15. RETIREMENT PLAN

Employees of the Company are covered by a defined contribution 401(k) plan sponsored by the Company. Discretionary contributions of a certain percentage of each employee’s contribution, which may not exceed a limit set annually by the Internal Revenue Service, are contributed by the Company each year and vest ratably over a five-year period. Company contributions, including administration fees paid by the Company, amounted to approximately $65,000, $56,000, and $51,000 in 2010, 2009, and 2008, respectively.

16. LINES OF CREDIT

In August 2010, the Company renewed an annually renewable agreement with a commercial bank for a $500,000 working capital line of credit. Interest was payable at a variable rate of LIBOR plus 2.50% and was 2.88% at December 31, 2010. The Company did not have any interest expense for the line of credit in the 2010 period or the 2009 period. As of December 31, 2010 and 2009, there was no amount outstanding on this line of credit. The $500,000 working capital line of credit renewal expires in July 2011.

In 2009, the Company renewed an annually renewable agreement with a commercial bank for a $1,000,000 working capital line of credit. In August 2010, the Company renewed the working capital line of credit for $915,000 with interest payable at a variable rate of LIBOR plus 2.50%. The $915,000 working capital line of credit renewal expires in August 2011. Interest was payable at a variable rate of LIBOR plus 2.50% and was 2.88% at December 31, 2010. The Company did not have any interest expense for the line of credit for the years ended December 31, 2010, 2009 and 2008. As of December 31, 2010 and 2009, there was no amount outstanding on this line of credit. In addition, we obtained an irrevocable letter of credit for $85,000 with interest payable on

 

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all outstanding amounts at a variable rate of the prime rate of borrowing plus 6.00%. The $85,000 standby letter of credit will also have an annual fixed rate of 2.10% for access to the standby letter of credit obligation. The $85,000 standby letter of credit expires in December 2011.

17. SEGMENT INFORMATION

The Company manages its business with three reportable segments: fully-insured dental, self-insured dental and corporate, all other. Fully-insured dental consists of the fully-insured dental HMO, fully-insured dental PPO and fully-insured dental indemnity products. Self-insured dental consists of the self-insured dental HMO, self-insured dental PPO and self-insured dental indemnity products. Corporate, all other consists of revenue associated with the Company’s dental indemnity, dental PPO, and vision products underwritten by third-party insurance carriers and certain other corporate activities. These segments are consistent with information used by the Chief Executive Officer (the chief operating decision maker) in managing the business. The segment information aggregates products with similar economic characteristics. These characteristics include the nature of employer groups, pricing, benefits and underwriting requirements.

The results of the fully-insured and self-insured dental segments are measured by gross profit. The Company does not allocate insurance expense, investment and other income, assets or liabilities to these segments. These items are assigned to the remainder of the Company’s business, which it identifies as corporate, all other. The Company’s gross profit was approximately $12,373,000, $12,169,000, and $12,617,000 for the years ended December 31, 2010, 2009 and 2008, respectively.

Listed below is financial information required for each industry segment for the years ended December 31, 2010, 2009 and 2008 (amounts in thousands):

 

     Fiscal Year Ended
December 31, 2010
     Fiscal Year Ended
December 31, 2009
 
     Revenues-
External
Customers
     Healthcare
Services
Expense
     Total      Revenues-
External
Customers
     Healthcare
Services
Expense
     Total  

Reportable segments:

                 

Fully-insured dental

   $ 52,030       $ 43,316       $ 8,714       $ 45,355       $ 37,018       $ 8,337   

Self-insured dental

     23,022         19,826         3,196         24,703         21,288         3,415   

Corporate, all other

     463         —           463         417         —           417   
                                                     

Total

   $ 75,515       $ 63,142         12,373       $ 70,475       $ 58,306         12,169   
                                         

Investment income

           115               99   

Other income

           64               72   

Insurance expense

           12,518               12,735   
                             

Income (loss) before income tax

         $ 34             $ (395
                             

Total assets-corporate

         $ 44,646             $ 34,537   
                             

 

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DCP HOLDING COMPANY AND SUBSIDIARIES

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS—(CONTINUED)

 

     Fiscal Year Ended
December 31, 2008
 
     Revenues-
External
Customers
     Healthcare
Services
Expense
     Total  

Reportable segments:

        

Fully-insured dental

   $ 40,321       $ 31,576       $ 8,745   

Self-insured dental

     25,451         22,014         3,437   

Corporate, all other

     435         —           435   
                          

Total

   $ 66,207       $ 53,590         12,617   
                          

Investment income

           223   

Other income

           80   

Insurance expense

           11,946   
              

Income before income tax

         $ 974   
              

Total assets-corporate

         $ 35,521   
              

Inter-segment revenues were not significant for 2010, 2009, or 2008.

18. RELATED PARTIES

All of the Company’s Class A, Class B and Provider Preferred Redeemable Shareholders are related parties, either as a participating provider, director or an employee of the Company.

The Company’s providers, who are also shareholders, submitted claims of approximately $41,207,000, $42,152,000 and $41,666,000 in 2010, 2009 and 2008, respectively. The Company had claims payable liability to related party providers of approximately $1,834,000 and $1,705,000 at December 31, 2010 and 2009, respectively.

Seven of our Board members are also participating providers and as a group received approximately $141,000, $155,000 and $151,000 in directors’ fees for the years ended December 31, 2010, 2009, and 2008, respectively.

19. FAIR VALUE MEASUREMENTS

The Company classifies the assets and liabilities that require measurement of fair value on a recurring basis based on the priority of the observable and market-based sources of data into a three-level fair value hierarchy. The fair value hierarchy gives the highest priority to quoted prices in active markets for identical assets or liabilities (Level 1) and the lowest priority to unobservable inputs (Level 3). The three levels of the fair value hierarchy are as follows:

 

   

Level 1 – Valuations based on quoted prices in active markets for identical assets or liabilities that the entity has the ability to access.

 

   

Level 2 – Valuations based on significant other observable inputs other than those included in Level 1 such as quoted prices for similar assets or liabilities, quoted prices in markets that are not active, or other inputs that are observable or can be corroborated by observable data for substantially the full term of the assets or liabilities.

 

   

Level 3 – Valuations based on unobservable inputs such as when observable inputs are not available or inputs that are supported by little or no market activity and that are significant to the fair value of the assets or liabilities.

 

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DCP HOLDING COMPANY AND SUBSIDIARIES

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS—(CONTINUED)

 

The following table presents for each of the fair value levels, the Company’s assets and liabilities that are measured at fair value on a recurring basis as of December 31, 2010 and 2009 (amounts in thousands):

 

     December 31, 2010      December 31, 2009  
     Level 1      Level 2      Total
Balance
     Level 1      Level 2      Total
Balance
 

Assets

                 

Fixed maturities

                 

Federally-Insured certificates of deposits

      $ 608       $ 608          $ 807       $ 807   

Short-term investments

                 

Money market funds

   $ 556            556       $ 204            204   

Federally-Insured certificates of deposits

        402         402            1,009         1,009   

Deferred compensation investments(a)

                 

Equity mutual fund investments

     323            323         226            226   

State guarantee fund deposits(b)

                 

Government securities

     228            228         241            241   

Federally-Insured certificates of deposits

        50         50            50         50   
                                                     

Total

     1,107         1,060         2,167         671         1,866         2,537   
                                                     

Liabilities

                 

Interest rate swap(c)

        28         28            24         24   
                                                     

Total

   $         $ 28       $ 28       $         $ 24       $ 24   
                                                     

 

(a)

Included as a trading security in other assets

(b)

Included in other assets

(c)

Included in other payables and accruals

The Company measures fair value using the following valuation methodologies. The Company uses quoted market prices to determine the fair value of the deferred compensation investments and certain state fund guarantee deposits; such items are classified as Level 1 of the fair-value hierarchy. Examples include government securities and exchange-traded equity securities. The Company obtains prices from independent vendors to determine the fair value of the majority of its short-term investments and investments portfolio. The remainder of the short-term investments and investments portfolio and the remainder of the state fund guarantee deposits are fair valued using a discounted cash flow method whereby the significant observable inputs include the maturity date, the interest rate yield and the issuer’s credit rating; such items are classified as Level 2 of the fair-value hierarchy. Examples include brokered and non-brokered certificates of deposit. The Company obtains a price from an independent vendor to determine the fair value of the interest rate swap. The independent vendor uses a discounted cash flow method whereby the significant observable inputs include the replacement interest rates of similar swap instruments in the market and swap curves; such items are classified as Level 2 of the fair value hierarchy.

Certain assets and liabilities are measured at fair value on a non-recurring basis. These include long-lived assets such as certain plant, property and equipment items, intangible assets and goodwill, as well as assets measured at cost that are written down to fair value during a period as a result of an impairment. For the year ended December 31, 2010 and 2009, there were no assets or liabilities that were required to be measured at fair value on a non-recurring basis.

 

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DCP HOLDING COMPANY AND SUBSIDIARIES

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS—(CONTINUED)

 

20. QUARTERLY DATA (UNAUDITED)

A summary of our unaudited quarterly results of operations for the years ended December 31, 2010 and 2009 is as follows (amounts in thousands, except for per share results):

 

     2010  
     March 31     June 30     September 30     December 31     Total  

Premium revenue

   $ 18,683      $ 18,760      $ 19,446      $ 18,626      $ 75,515   

Gross profit

     2,994        2,516        2,695        4,168        12,373   

Income (loss) before income taxes

     (175     (749     (318     1,276        34   

Net income (loss) on redeemable shares

     (112     (480     (321     925        12   

Less declared dividend for preferred shares

     —          —          (3     (14     (17

Plus (less) accretion (dilution) allocated to redeemable shares

     (4     (18     (14     62        26   

Net income (loss) to redeemable common shares

   $ (108   $ (462   $ (310   $ 849      $ (31

Basic and dilutive earnings (loss) per redeemable common share(a)

   $ (13.15   $ (56.50   $ (38.16   $ 105.40      $ (3.74
     2009  
     March 31     June 30     September 30     December 31     Total  

Premium revenue

   $ 17,401      $ 17,610      $ 18,077      $ 17,387      $ 70,475   

Gross profit

     2,824        3,164        2,516        3,665        12,169   

Income (loss) before income taxes

     (235     82        (748     506        (395

Net income (loss) on redeemable shares

     (152     53        (482     292        (289

Less declared dividend for preferred shares

     —          —          —          (11     (11

Plus (less) accretion (dilution) allocated to redeemable shares

     —          1        (13     21        9   

Net income (loss) to redeemable common shares

   $ (152   $ 52      $ (469   $ 260      $ (309

Basic and dilutive earnings (loss) per redeemable common share (a)

   $ (18.14   $ 6.21      $ (56.88   $ 31.24      $ (37.27

 

(a)

The sum of quarterly earnings per redeemable common share may not equal the year end earnings per common share due to rounding.

 

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ITEM 9. CHANGES IN AND DISAGREEMENTS WITH ACCOUNTANTS ON ACCOUNTING AND FINANCIAL DISCLOSURE

None.

 

ITEM 9A. CONTROLS AND PROCEDURES

Evaluation of Disclosure Controls and Procedures

An evaluation was performed under the supervision and with the participation of the Company’s management, including the Chief Executive Officer and Chief Financial Officer, of the effectiveness of the Company’s disclosure controls and procedures (as defined in Securities and Exchange Act Rules 13a-15(e) and 15d-15(e)) as of December 31, 2010. Based on such evaluation, the Chief Executive Officer (principal executive officer) and Chief Financial Officer (principal financial officer), concluded that the Company’s disclosure controls and procedures were effective.

Changes in Internal Control over Financial Reporting

The Chief Executive Officer and Chief Financial Officer also have concluded that in the fourth quarter of the fiscal year ended December 31, 2010, there were no changes in the Company’s internal controls that materially affected, or are reasonably likely to materially affect, the Company’s internal controls over financial reporting.

Management’s Report on Internal Control Over Financial Reporting

Our management is responsible for establishing and maintaining adequate internal control over financial reporting, as such term is defined in Exchange Act Rules 13a-15(f) and 15d-15(f). In evaluating the Company’s internal control over financial reporting, management has adopted the framework in Internal Control-Integrated Framework issued by the Committee of Sponsoring Organizations of the Treadway Commission. Under the supervision and with the participation of our management, including the principal executive officer and principal financial officer, we conducted an evaluation of the effectiveness of our internal control over financial reporting as of December 31, 2010. Based on our evaluation under the framework in Internal Control-Integrated Framework, our management has concluded that our internal control over financial reporting was effective.

The Company’s internal control over financial reporting is a process designed to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes in accordance with generally accepted accounting principles in the United States of America. Internal control over financial reporting includes those policies and procedures that (1) pertain to the maintenance of records that, in reasonable detail, accurately and fairly reflect the transactions and dispositions of the assets of the company; (2) provide reasonable assurance that transactions are recorded as necessary to permit preparation of financial statements in accordance with generally accepted accounting principles in the United States of America, and that receipts and expenditures of the company are being made only in accordance with authorizations of management and directors of the company; and (3) provide reasonable assurance regarding prevention or timely detection of unauthorized acquisition, use, or disposition of the company’s assets that could have a material effect on the financial statements. However, because of inherent limitations, internal control over financial reporting may not prevent or detect misstatements. Also, projections of any evaluation of effectiveness to future periods are subject to the risk that controls may become inadequate because of changes in conditions, or that the degree of compliance with the policies or procedures may deteriorate.

 

ITEM 9B. OTHER INFORMATION

None.

 

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PART III

 

ITEM 10. DIRECTORS, EXECUTIVE OFFICERS AND CORPORATE GOVERNANCE

Information required by this Item 10 regarding our directors and corporate governance is incorporated by reference to the Company’s Proxy Statement sections and subsections entitled, “Election of Directors”, “Director Nominees”, “Audit Committee”, “Section 16(a) Beneficial Ownership Reporting Compliance”, “Report of the Audit Committee of the Board of Directors”, “Corporate Affairs Committee”, “Director Nomination Process” and “Code of Conduct”. The information required by Item 10 regarding our executive officers appears as a Supplement Item at the end of Item 1 under Part I hereof.

 

ITEM 11. EXECUTIVE COMPENSATION

Information required by this Item 11 is incorporated by reference to the information under the sections and subsections “Executive Compensation”, “Corporate Affairs Committee” and “Report of the Corporate Affairs Committee” contained in the Company’s Proxy Statement in connection with its Annual Meeting of Shareholders to be held on April 27, 2011.

 

ITEM 12. SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT AND RELATED STOCKHOLDER MATTERS

The information required by this Item 12 (other than the information by Item 201(d) of Regulation S-K which is set forth below) is incorporated by reference to the information under the section “Security Ownership of Certain Beneficial Owners and Management” contained in the Company’s Proxy Statement in connection with its Annual Meeting of Shareholders to be held on April 27, 2011.

In December of 2005, we adopted the 2006 Dental Care Plus Management Equity Incentive Plan for our directors, Named Executive Officers and other key employees. The maximum aggregate number of restricted shares or restricted share units (“RSUs”) which may be issued under this plan are 15,000 Class B Common Shares. In January 2010, the non-employee members of the Board were granted a total of 216 RSUs. However, in December of 2010 the Board decided to rescind these RSU grants and each director agreed to surrender these granted RSUs. In 2010, Named Executive Officers and other key employees were granted 91 restricted share units. As of December 31, 2010, the Company granted a total of 1,374 RSUs, net of forfeitures and rescinded RSUs.

 

Plan category

   Number of securities to be
issued upon exercise of
outstanding options,
warrants and rights
     Weighted-average exercise
price of outstanding
options, warrants and
rights
     Number of securities
remaining available for
future issuance under  equity
compensation plans
 

Equity compensation plans approved by shareholders

                       

Equity compensation plans not approved by shareholders

                     13,626   
              

TOTAL

                     13,626   

 

ITEM 13. CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS, AND DIRECTOR INDEPENDENCE

The information required by this Item 13 is incorporated by reference to the information under the Section “Transactions with Related Persons, Promoters and Certain Control Persons” and the subsection “Director Independence” contained in the Company’s Proxy Statement in connection with its Annual Meeting of Shareholders to be held on April 27, 2011.

 

ITEM 14. PRINCIPAL ACCOUNTING FEES AND SERVICES

The information required by this Item 14 relating to auditor fees is incorporated by reference to the information under the Section “Other Matters” contained in the Company’s Proxy Statement in connection with its Annual Meeting of Shareholders to be held on April 27, 2011.

 

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PART IV

 

ITEM 15. EXHIBITS, FINANCIAL STATEMENT SCHEDULES

 

(a)

The following documents are filed as part of this Form 10-K.

Page in Form 10-K

 

(1)    Consolidated Financial Statements:

  

Report of Independent Registered Public Accounting Firm

     42   

Consolidated Balance Sheets as of December 31, 2010 and 2009

     43   

Consolidated Statements of Operations for the Years Ended December 31, 2010, 2009, and 2008

     44   

Consolidated Statements of Shareholders’ Equity for the Years Ended December  31, 2010, 2009, and 2008

     45   

Consolidated Statements of Cash Flows for the Years Ended December 31, 2010, 2009, and 2008

     46   

Notes to the Consolidated Financial Statements

     47   

(2)    Financial Statement Schedules:

  

Schedule I—Summary of Investments—Other than Investments in Related Parties as of December  31, 2010

     71   

Schedule II—Condensed Balance Sheets as of December 31, 2010 and 2009

     72   

Schedule II—Condensed Statements of Operations for the Years Ended December  31, 2010, 2009, and 2008

     73   

Schedule II—Condensed Statements of Cash Flows for the Years Ended December  31, 2010, 2009, and 2008

     74   

Schedule III—Supplementary Insurance Information for the Years Ended December  31, 2010, 2009, and 2008

     76   

Schedule IV—Reinsurance for the Years Ended December 31, 2010, 2009 and 2008

     77   

Schedule V—Valuation and Qualifying Accounts for the Years Ended December  31, 2010, 2009, and 2008

     77   

 

(3)

Exhibits:

See the List of Exhibits on the Index to Exhibits following the signature page.

(b) The exhibits listed on the Index to Exhibits are filed as part of or incorporated by reference into this report.

 

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DCP Holding Company and subsidiaries

Schedule I—Summary of Investments—

Other than Investments in Related Parties

At December 31, 2010

(amounts in thousands)

 

Type of Investment    Amortized Cost      Fair Value      Balance Sheet  

Fixed Maturities:

        

Bonds:

        

All other corporate bonds

   $ 2,316       $ 2,360       $ 2,316   

Certificates of deposit

     1,000         1,010         1,010   
                          

Total Fixed Maturities

   $ 3,316       $ 3,370       $ 3,326   
                          

Total Investments

   $ 3,316       $ 3,370       $ 3,326   
                          

 

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DCP HOLDING COMPANY (Parent Only)

Schedule II—Condensed Financial Information of Registrant

Condensed Balance Sheets

As of December 31, 2010 and 2009

 

     2010      2009  

ASSETS

     

INVESTMENTS:

     

Short-term investments

   $ 41,721       $ 41,716   

CASH AND CASH EQUIVALENTS

     197,612         566,506   

INTERCOMPANY RECEIVABLES

     14,542         23,593   

INTERCOMPANY NOTE RECEIVABLE

     230,000         230,000   

INVESTMENT IN SUBSIDIARIES

     6,100,346         5,739,402   

DEFERRED INCOME TAX

     433,202         389,950   

OTHER ASSETS

     523,945         414,648   
                 

TOTAL ASSETS

   $ 7,541,368       $ 7,405,815   
                 

LIABILITIES, REEDEMABLE SHARES, AND SHAREHOLDERS’ EQUITY

     

OTHER PAYABLES AND ACCRUALS

   $ 821,066       $ 1,020,789   

DEFERRED COMPENSATION

     1,091,745         959,720   
                 

TOTAL LIABILITIES

     1,912,811         1,980,509   
                 

COMMITMENTS AND CONTINGENCIES

     
                 

REDEEMABLE SHARES:

     

Institutional Preferred Shares, no par value, cumulative 5% dividend—authorized, 300 shares; issued and outstanding, 300 and zero at December 31, 2010 and 2009, respectively

     326,458      

Provider Preferred-2009 Series Redeemable Preferred Shares, no par value, cumulative 5% dividend—authorized, 5,000 shares; issued and outstanding, 330 at December 31, 2010 and 2009, respectively

     185,447         196,095   

Class A, Redeemable Common Shares, no par value—authorized, 7,500 shares; issued and outstanding, 608 and 621 at December 31, 2010 and 2009, respectively

     384,825         394,813   

Class B Redeemable Common Shares, no par value—authorized, 100,000 shares; issued and outstanding, 7,476 and 7,604 at December 31, 2010 and 2009, respectively

     4,731,827         4,834,398   
                 

Total redeemable shares

     5,628,557         5,425,306   
                 

SHAREHOLDERS’ EQUITY—Preferred Shares; no par value—authorized, 94,700 shares; issued, none

     
                 

TOTAL LIABILITIES, REDEEMABLE SHARES AND SHAREHOLDERS’ EQUITY

   $ 7,541,368       $ 7,405,815   
                 

This condensed financial information should be read in conjunction with the Consolidated Financial Statements and Notes included in Part II, Item 8, Page 42 and the notes to the Condensed Financial Statements.

 

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DCP HOLDING COMPANY (Parent Only)

Schedule II—Condensed Financial Information of Registrant

Condensed Statements of Operations

For each of the Three Years in the Period ended December 31, 2010

 

     2010     2009     2008  

REVENUES

      

Management fees from Subsidiaries

   $ 7,646,001      $ 8,005,008      $ 7,887,668   

Investment income

     7,541        9,284        24,871   

Administrative fees

     211,044        173,331        106,018   
                        

Total revenues

     7,864,586        8,187,623        8,018,557   
                        

EXPENSES

      

Insurance expense:

      

Salaries and benefit expense

     4,932,362        4,674,401        4,448,475   

Other insurance expense

     2,966,525        3,553,475        3,539,354   
                        

Total expenses

     7,898,887        8,227,876        7,987,829   
                        

INCOME (LOSS) BEFORE INCOME TAX

     (34,301     (40,253     30,728   
                        

PROVISION (BENEFIT) FOR INCOME TAX:

      

Current

     39,937        119,455        139,332   

Deferred

     (43,252     (120,973     (105,497
                        

Total

     (3,315     (1,518     33,835   
                        

Loss before undistributed income of subsidiaries

     (30,986     (38,735     (3,107

Undistributed income (loss) of subsidiaries

     42,948        (250,528     618,158   
                        

NET INCOME (LOSS) ON REDEEMABLE SHARES

   $ 11,962      $ (289,263   $ 615,051   
                        

This condensed financial information should be read in conjunction with the Consolidated Financial Statements and Notes included in Part II, Item 8, Page 42 and the notes to the Condensed Financial Statements.

 

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DCP HOLDING COMPANY (Parent Only)

Schedule II—Condensed Financial Information of Registrant

Condensed Statements of Cash Flows

For the Three Years in the Period ended December 31, 2010

 

     2010     2009     2008  

CASH FLOWS FROM OPERATING ACTIVITIES:

      

Net income (loss)

   $ 11,962      $ (289,263   $ 615,051   

Adjustments to reconcile net income (loss) to net cash (used in) provided by operating activities:

      

Undistributed (income) loss of subsidiaries

     (42,948     250,528        (618,158

Deferred income taxes

     (43,252     (120,973     (105,497

Deferred compensation

     132,646        275,357        292,956   

Effects of changes in operating assets and liabilities:

      

Accrued investment income

       1,199        899   

Accounts receivable

     9,051        2,578        157,525   

Other assets

     (109,296     (115,189     30,119   

Other payables and accruals

     (243,055     55,264        (89,004
                        

Net cash (used in) provided by operating activities

     (284,892     59,501        283,891   
                        

CASH FLOWS FROM INVESTING ACTIVITIES:

      

Purchases of investments

       (4,744,541     (5,973,315

Sales of investments

       5,195,000        5,830,000   
                        

Net cash provided by (used in) investing activities

       450,459        (143,315
                        

CASH FLOWS FROM FINANCING ACTIVITIES:

      

Issuance of intercompany note receivable

       (80,000     (150,000

Investment in subsidiaries, net

     (330,000    

Collection of intercompany note receivable

         80,000   

Dividends paid

     (10,519    

Repurchase of redeemable shares

     (61,236     (172,488     (67,550

Issuance of redeemable shares

     317,753        221,534        28,178   
                        

Net cash used in financing activities

     (84,002     (30,954     (109,372
                        

(DECREASE) INCREASE IN CASH

     (368,894     479,006        31,204   

CASH AND CASH EQUIVALENTS—Beginning of period

     566,506        87,500        56,296   
                        

CASH AND CASH EQUIVALENTS—End of period

   $ 197,612      $ 566,506      $ 87,500   
                        

SUPPLEMENTAL CASH FLOW INFORMATION

      

Redeemed common shares (in other payables and accruals)

   $ 99,439      $ 62,170      $ 97,183   

Dividends payable (in other payables and accruals)

     16,577        10,519     

Redeemed common shares issued in lieu of cash payment of deferred compensation

     621          24,967   

Class A redeemable common shares exchanged for Class B redeemable common shares

     2,279        2,012        10,353   

Class B redeemable common shares exchanged for Class A redeemable common shares

       590     

This condensed financial information should be read in conjunction with the Consolidated Financial Statements and Notes included in Part II, Item 8, Page 42 and the notes to the Condensed Financial Statements.

 

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SCHEDULE II—PARENT COMPANY FINANCIAL INFORMATION

NOTES TO CONDENSED FINANCIAL STATEMENTS

1. BASIS OF PRESENTATION AND SIGNIFICANT ACCOUNTING POLICIES

Parent company financial information has been derived from our consolidated financial statements and excludes the accounts of all operating subsidiaries. This information should be read in conjunction with our consolidated financial statements.

Parent company maintains its investment in all subsidiaries on the equity method. The investment in subsidiary is adjusted for the changes in other comprehensive income from the subsidiaries.

2. TRANSACTIONS WITH SUBSIDIARIES

Management Fee

Through intercompany service agreements approved, if required by state regulatory agencies, our parent company charges a management fee for reimbursement of certain centralized services provided to its subsidiaries including information systems, investment and cash administration, marketing, legal, finance, executive management oversight and other operating expenses.

Salaries and benefit expense

Salary and benefit expense includes dental benefit expense of approximately $76,000, $67,000 and $65,000 for the years ended December 31, 2010, 2009 and 2008, respectively. These amounts eliminate in consolidation.

Investments in subsidiaries and dividends

In 2010, the parent company received a dividend from the Adenta Inc. subsidiary in the amount of $120,000 and the parent company invested an additional $450,000 in the Dental Care Plus Inc. subsidiary. There were no dividends declared or paid to the parent company in 2009 or 2008.

 

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DCP HOLDING COMPANY AND SUBSIDIARIES

Schedule III—Supplementary Insurance Information

For each of the Three Years in the Period ended December 31, 2010

(amounts in thousands)

 

     2010      2009      2008  

Deferred policy acquisition cost(a)

   $ 2,118       $ 1,241       $ 1,196   
                          

Claims payable(a)

   $ 2,776       $ 2,317       $ 2,631   
                          

Unearned premium(a)

   $ 29,531       $ 20,959       $ 21,606   
                          

Other policy claims and benefits payable(a)

   $ 2,571       $ 1,840       $ 1,695   
                          

Premium revenues

        

Fully-insured dental

   $ 52,030       $ 45,355       $ 40,321   

Self-insured dental

     23,022         24,703         25,451   

Corporate, All Other

     463         417         435   
                          
   $ 75,515       $ 70,475       $ 66,207   
                          

Investment income(a)

   $ 115       $ 99       $ 223   
                          

Future policy benefits, losses, claims and expense losses

        

Fully-insured dental

   $ 43,316       $ 37,018       $ 31,576   

Self-insured dental

     19,826         21,288         22,014   
                          
   $ 63,142       $ 58,306       $ 53,590   
                          

Amortization of deferred policy acquisition cost(a)

   $ 3,487       $ 2,742       $ 1,436   
                          

Other operating expense(a)

   $ 9,031       $ 9,993       $ 10,510   
                          

 

(a)

The Company does not allocate insurance expense, investment and other income, or other assets or liabilities to identified segments.

 

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DCP HOLDING COMPANY AND SUBSIDIARIES

Schedule IV—Reinsurance

For each of the Three Years in the Period ended December 31, 2010

(amounts in thousands)

 

     2010      2009      2008  

Gross earned premium amounts

        

Fully-insured dental

   $ 51,882       $ 45,355       $ 40,442   

Self-insured dental

     23,022         24,703         25,451   

Corporate, All Other

     463         417         435   
                          
   $ 75,367       $ 70,475       $ 66,328   
                          

Ceded earned premium amounts to other companies

        

Fully-insured dental

   $         $         $ 121   

Self-insured dental

        

Corporate, All Other

        
                          
   $         $         $ 121   
                          

Assumed amounts from other companies

        

Fully-insured dental

   $ 148       $         $     

Self-insured dental

        

Corporate, All Other

        
                          
   $ 148       $         $     
                          

Net earned premium amounts

        

Fully-insured dental

   $ 52,030       $ 45,355       $ 40,321   

Self-insured dental

     23,022         24,703         25,451   

Corporate, All Other

     463         417         435   
                          
   $ 75,515       $ 70,475       $ 66,207   
                          

DCP HOLDING COMPANY AND SUBSIDIARIES

Schedule V—Valuation and Qualifying Accounts

For the Years Ended December 31, 2010, 2009 and 2008

 

Description

   Balance at
beginning of
period
     Charged to
costs and
expenses
     Deductions      Balance at
end of
period
 

Year ended December 31, 2010:

           

Allowance for Uncollectible Accounts Receivable

   $ 10,863         20,918         23,665       $ 8,116   

Year ended December 31, 2009:

           

Allowance for Uncollectible Accounts Receivable

   $ 17,172         4,724         11,033       $ 10,863   

Year ended December 31, 2008:

           

Allowance for Uncollectible Accounts Receivable

   $ 3,499         33,419         19,746       $ 17,172   

 

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SIGNATURES

Pursuant to the requirements of Section 13 or 15(d) of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.

 

  DCP Holding Company

March 9, 2011

 

/s/    Robert C. Hodgkins, Jr.

 

Robert C. Hodgkins, Jr.

 

Vice President and Chief Financial Officer

 

(Principal Financial and Accounting Officer)

March 9, 2011

 

/s/    Anthony A. Cook

 

Anthony A. Cook

 

President, Chief Executive Officer and Director

 

(Principal Executive Officer)

Pursuant to the requirements of the Securities Exchange Act of 1934, this report has been signed below by the following persons on behalf of the registrant and in the capacities indicated.

 

March 9, 2011

 

/s/    Stephen T. Schuler

 

Stephen T. Schuler

 

Chairman of the Board of Directors

March 9, 2011

 

/s/    Roger M. Higley

 

Roger M. Higley

 

Vice Chairman of the Board of Directors

March 9, 2011

 

/s/    Fred J. Bronson

 

Fred J. Bronson

 

Secretary

March 9, 2011

 

/s/    Fred H. Peck

 

Fred H. Peck

 

Treasurer

March 9, 2011

 

/s/    Michael Carl

 

Michael Carl

 

Director

March 9, 2011

 

/s/    Jack M. Cook

 

Jack M. Cook

 

Director

March 9, 2011

 

/s/    Ross A. Geiger

 

Ross A. Geiger

 

Director

 

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March 9, 2011

 

/s/    David A. Kreyling

 

David A. Kreyling

 

Director

March 9, 2011

 

/s/    James E. Kroeger

 

James E. Kroeger

 

Director

March 9, 2011

 

/s/    Donald J. Peak

 

Donald J. Peak

 

Director

March 9, 2011

 

/s/    Molly Meakin-Rogers

 

Molly Meakin-Rogers

 

Director

March 9, 2011

 

/s/    Mark Zigoris

 

Mark Zigoris

 

Director

 

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INDEX TO EXHIBITS

 

EXHIBIT

NUMBER

  

DESCRIPTION OF DOCUMENT

  3.1    Amended and Restated Articles of Incorporation (incorporated by reference to the Company’s Form 8-K current report filed on May 28, 2009)
  3.2    Amended and Restated Code of Regulations (incorporated by reference to Exhibit 3.2 to the Company’s Form 10 registration statement filed on May 1, 2006)
  3.3    Amendment to the Amended and Restated Articles of Incorporation dated July 17, 2010, filed herewith
10.1    Employment Agreement between DCP Holding Company and Anthony A. Cook effective January 1, 2010, filed herewith, *
10.2    Dental Care Plus, Inc. and DCP Holding Company Deferred Compensation Plan, amended and restated (incorporated by reference to Exhibit 10.2 to the Company’s Form 10-K Annual Report filed on March 25, 2008)*
10.3    2006 Dental Care Plus Management Equity Incentive Plan, amended and restated (incorporated by reference to Exhibit 10.3 to the Company’s Form 10-K Annual Report filed on March 25, 2008)*
10.4    Open-End Mortgage and Security Agreement dated June 12, 2003 in favor of Fifth Third Bank (incorporated by reference to Exhibit 10.5 to the Company’s Form 10 registration statement filed on May 1, 2006)
10.5    Assignment of Rents and Leases dated June 12, 2003 between Dental Care Plus, Inc. and Fifth Third Bank (incorporated by reference to Exhibit 10.6 to the Company’s Form 10 registration statement filed on May 1, 2006)
10.6    Amendment No. 2 to Revolving Note, Mortgage Modification Agreement and Modification Agreement—Assignment of Rents and Leases dated December 30, 2010 between Dental Care Plus, Inc. and Fifth Third Bank, filed herewith
10.7    Amendment to Employment Agreement between DCP Holding Company and Anthony A. Cook effective January 1, 2010 (incorporated by reference to the Company’s Form 8-K current report filed on December 17, 2010)*
10.8    Preferred Stock Purchase Agreement (incorporated by reference to the Company’s Form 8-K current report filed on July 21, 2010)
10.9    Restricted Share Unit Rescission Agreement (incorporated by reference to the Company’s Form 8-K current report filed on December 14, 2010)
14.1    Code of Ethics for Senior Financial Officers (incorporated by reference to Exhibit 14.1 to the Company’s Form 10-K Annual Report filed on March 30, 2007)
21.1    List of Subsidiaries. (incorporated by reference to Exhibit 21.1 to the Company’s Form 10 registration statement filed on May 1, 2006)
31.1    Chief Executive Officer certification pursuant to Section 302 of the Sarbanes Oxley Act of 2002, filed herewith
31.2    Chief Financial Officer certification pursuant to Section 302 of the Sarbanes Oxley Act of 2002, filed herewith
32.1    Chief Executive Officer and Chief Financial Officer certifications pursuant to 18 U.S.C. Section 1350, as adopted pursuant to Section 906 of the Sarbanes Oxley Act of 2002, filed herewith

 

*

Reflects management contracts or compensatory plan or arrangement required to be filed as an exhibit pursuant to Item 15(b) of this Annual Report on Form 10-K.

 

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