Attached files
file | filename |
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10-K - FORM 10-K - NORTHERN STATES FINANCIAL CORP /DE/ | c57103e10vk.htm |
EX-21 - EX-21 - NORTHERN STATES FINANCIAL CORP /DE/ | c57103exv21.htm |
EX-32 - EX-32 - NORTHERN STATES FINANCIAL CORP /DE/ | c57103exv32.htm |
EX-99.1 - EX-99.1 - NORTHERN STATES FINANCIAL CORP /DE/ | c57103exv99w1.htm |
EX-99.2 - EX-99.2 - NORTHERN STATES FINANCIAL CORP /DE/ | c57103exv99w2.htm |
EX-31.2 - EX-31.2 - NORTHERN STATES FINANCIAL CORP /DE/ | c57103exv31w2.htm |
EX-31.1 - EX-31.1 - NORTHERN STATES FINANCIAL CORP /DE/ | c57103exv31w1.htm |
EXHIBIT 14
NORTHERN STATES
FINANCIAL CORPORATION
CODE OF ETHICS
NORTHERN STATES FINANCIAL CORPORATION
AND SUBSIDIARIES
BUSINESS CONDUCT GENERAL
To ensure orderly operations and provide the best possible work environment, Northern States
Financial Corporation expects employees to follow rules of conduct that will protect the interests
and safety of all employees and the Corporation.
It is not possible to list all the forms of behavior that are considered unacceptable in the
workplace. The following are examples of infractions of rules of conduct that may result in
disciplinary action, up to and including termination of employment. The corporation is the sole
determiner of whether an act listed below has been committed and what action, if any, is to be
taken.
| Altering or falsifying corporate records. | ||
| Altering, falsifying, tampering with time records, timekeeping devices, or recording time on another employees time record (Buddy Punching). | ||
| Communicating false, misleading information about the corporation or its staff. | ||
| Disclosing information outside the corporation which is deemed confidential inclusive of salary information. | ||
| Damaging corporate property. | ||
| Assisting any person to gain unauthorized access to the corporations records or premises. | ||
| Stealing or helping others to steal. | ||
| Absences or lateness which is excessive or unnecessary. | ||
| Unauthorized absence from workstation during the workday. | ||
| Failing to report to work without a good reason, or failing to notify your manager within one-half hour of starting time, unless physically unable to do so. | ||
| Lack of attention to job duties, wasting time, hindering others at their jobs, leaving work without permission or sleeping on the job. | ||
| Unsatisfactory job performance. | ||
| Reporting to work under the influence of illegal drugs or alcohol. | ||
| Possession, distribution, sale, transfer, or use of alcohol or illegal drugs in the workplace, while on duty, or while operating employer-owned vehicles or equipment. | ||
| Fighting or causing injury to another, or threatening violence in the workplace. | ||
| Boisterous or disruptive activity in the workplace. |
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| Utilizing inappropriate language (swearing). | ||
| Insubordination or other disrespectful conduct. | ||
| Violation of safety or health rules. | ||
| Sexual harassment or intimidation. | ||
| Smoking in areas where it is prohibited. | ||
| Conduct which the corporation determines to be indecent. | ||
| Possession of dangerous or unauthorized materials, such as explosives or firearms or other lethal weapons within corporation premises. | ||
| Failure to follow operating procedures. | ||
| Misuse of corporation property. | ||
| Failure to comply with all applicable governmental laws, rules and regulations. | ||
| Failure to provide full, fair and understandable disclosures in periodic company filings. | ||
| Shortages or loss of funds which in the corporations judgement result from employee error, misjudgment, negligence, or failure to follow procedures. |
These are the kinds of actions that would be generally unacceptable at most places of employment.
Any other behavior which, in the corporations judgment, would not be in its best interest nor that
of its customers or staff, should be added to the above list.
The listing above is to be interpreted consistent with the company that an employee has the right
to terminate his or her employment at any time with or without reason, and the corporation has a
similar right to terminate an employees employment at any time, with or without cause.
IMPLICIT OBLIGATION
Failure to adhere to these Personal and Business Conduct policies may subject employees of Northern
States Financial Corporation and its subsidiaries to disciplinary action up to and including
termination.
In addition to adherence to these policies, employees are obligated and expected to report to the
Chairman of the Board and Auditor any information regarding involvement by the corporation or any
of its officers directors or staff in any prohibited activity including illegal or unethical
behavior. Further, any accounting, internal accounting control or auditing complaints shall be
reported to the Chairman of the Audit Committee. Procedures for reporting such complaints or
concerns are identified under the Companys Audit Committee Procedures for Treatment of Complaints
or Concerns Regarding Accounting, Internal Accounting Controls or Auditing Matters that is posted
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at all facilities. The anonymity of the employee will be safeguarded to guard against possible
retaliation. Any actions or conditions not specifically covered above should be considered in terms
of the intent of this policy.
CONFIDENTIALITY
The protection of confidential business information and trade secrets is vital to the interests and
the success of Northern States Financial Corporation. Such confidential information includes, but
is not limited to , the following examples:
| Customer Financial Information | |
| Matters of Corporate Policy or Operations |
| Employee Compensation and Employee Account Information | |
| Internal Auditing Reports | |
| Marketing Strategies |
Employees who improperly use or disclose trade secrets or confidential business information will be
subject to disciplinary action, up to and including termination of employment, even if they do not
actually benefit from the disclosed information.
CONFIDENTIALITY OF CORPORATE RECORDS
All relationships between Northern States Financial Corporation and its customers are confidential.
No one should disclose information except as authorized by the customer, normal exchange between
banks under established guidelines or as required by statute or court. All employees should use
care not to discuss corporate business in any place or manner that risks violation of our need for
confidentiality, or would in any way impair our competitive position.
Financial information about Northern States Financial Corporation or any of its subsidiaries is not
to be given to persons outside the corporation unless it has been reported to the shareholders or
otherwise made available to the public. Internal audit reports and reports of certified public
accountants intended solely for the use of management and the Board of Directors are not to be
given to persons outside the corporation. Such information may be provided to legal counsel in the
course of counsels representation of the corporation.
No one with commercial banking responsibilities who has information not publicly known or available
that may bear on a credit or investment decision shall give such information to anyone who has
trust responsibilities.
PUBLIC DISCLOSURE OF BANK ACTIVITIES
From time to time, employees may speak before public groups or bodies or may participate in
educational courses, seminars, or similar situations where an important part of their presentation
may involve reference to matters of corporate policy or operations. While we wish to assist in
improving public understanding of banking, there are at times sound reasons of confidentiality and
competitive advantage that prohibit discussion outside the corporation of certain of our policies,
procedures systems and plans. The designated spokespersons for Northern States Financial
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Corporation and its subsidiaries in regard to policy issues and communications with the media are
the Chief Executive Officer (Fred Abdula) and Chief Operating Officer (Kerry J. Biegay).
POLITICAL CONTRIBUTIONS
Federal and state law prohibit Northern States Financial Corporation or its subsidiaries from
contributing corporate funds or property in support of a political party or a candidate for public
office. Questions as to the propriety of any action that may involve a political candidate or
campaign should be discussed with your managing officer before taking any steps that may involve
any employee or corporation in possible violation of the law.
CONFLICTS OF INTEREST
Business Affiliations
Employees are to avoid or continue any relationship with outsiders that might, even by implication,
cause embarrassment to themselves or impair Northern States Financial Corporations best interests
or public position.
Employees are to avoid conflicts involving business opportunities that come to their attention as a
result of their duties with the corporation. Such conflicts not only damage the corporations
reputation, they may also constitute violations of the Federal Bank Bribery Law.
Any business opportunity that may be or potentially be viewed as a conflict must be disclosed and
approved by the Board of Directors.
Periodically, a questionnaire dealing with outside business affiliations will be distributed and
must be completed and returned as instructed.
Government Organizations and Board Directorships
Employees are encouraged to participate in appropriate professional groups and responsible civic
organizations if such service does not interfere with their duties in the corporation.
Conflict of interest problems may arise when employees serve as members of a government
organization, for example, state, city, village or township boards, commissions, or committees;
school boards; state or community college boards or the like. An employee who wishes to become a
member of such organization or run for an elected office should notify and receive permission from
the Chairman of the Board prior to accepting a position.
When participation as a director or officer of an outside organization due to the employees
individual talents and because the employee represents the corporation and the appointment best
serves the interest of the corporation, the employee should request permission from the Board of
Directors prior to acceptance.
The types of organizations covered by this policy are both profit and nonprofit in nature and
substantial in size (i.e., Chamber of Commerce, hospital, social welfare, professional,
educational, etc.). This does not apply to participation in religious and political organizations.
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OUTSIDE EMPLOYMENT
Employees may hold outside jobs as long as they meet the performance standards of their job with
Northern States Financial Corporation. All employees will be judged by the same performance
standards and will be subject to Northern States Financial Corporations scheduling demands,
regardless of any existing outside work requirements.
If Northern States Financial Corporation determines that an employees outside work interferes with
performance or the ability to meet the requirements of Northern States Financial Corporation as
they are modified from time to time, the employee may be asked to terminate the outside employment
if he or she wishes to remain employed with Northern States Financial Corporation.
Outside employment that constitutes a conflict of interest is prohibited. Employees may not receive
any income or material gain from individuals outside Northern States Financial Corporation for
materials produced or services rendered while performing their jobs.
BEQUESTS AND ESTATE MANAGEMENT
The trust, confidence and close personal relationships that customers often develop with their
bankers sometimes results in an employee being named as the recipient of a bequest under a
customers Will or as personal representative of a customers estate.
A bequest may be as inappropriate as other substantial gifts. A bequest should be tactfully
declined at a customers first indication of an intended bequest.
Management of estates is an important part if the trust business of Northern States Financial
Corporation and it is a conflict of interest for an employee to accept appointment as an executor
or trustee of a customers estate (other than a member of the family). Estate management requires
substantial time and effort that could interfere with normal duties.
Exceptions to these policies should be discussed with and approved by the Chairman of the Board.
ANTI TRUST LAWS
Banking is highly competitive. Northern States Financial Corporation and its subsidiaries, while
maintaining friendly relationships with other financial institutions, has always competed
aggressively. This policy has contributed substantially to our success.
It is important that each representative of the corporation or its subsidiaries avoid saying
anything on the course of normal business and personal relationships with others that could be
interpreted as an agreement to cooperate with other banks in a common course of actions as to rates
of interest paid, the terms on which loans are made or the price of our services. We have always
made our own decisions in these matters and will continue to do so.
Accordingly, rates, terms, charges and fees are not matters for discussion with other bankers
except when action by a banking group is called for or the information is readily available to the
public.
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RECEIPT OF GIFTS
The offering of gifts or special privileges in connection with a bank business transaction creates
a potential for abuse or improper influence and can endanger the trust and confidence that are
essential to the business of banking. In recognition of this danger, Congress enacted the Bank
Bribery Act which makes it a federal crime to attempt to corrupt or reward a bank official in
connection with a business transaction of the bank. It is also a crime for a bank official to
solicit or accept anything of value in connection with a business transaction of the bank. The
penalties for violation of this statue can include both monetary fines and imprisonment.
The federal law underscores the importance of giving careful consideration to the giving or
receiving of gifts in connection with the corporations business, not only because such gifts can
give an appearance of impropriety, but also because they carry the potential for criminal
violations.
Gifts to employees from customers generally are intended as sincere expressions of friendship and
appreciation based upon personal relationships that often develop in the normal conduct of
business. Nevertheless, substantial gifts of any kind, whether in the form of food, merchandise,
unusual discounts, entertainment or the undue use of customer or supplier facilities should be
courteously declined as contrary to policy. Properly handled, this can be done without offense.
It is neither practical nor desirable to have an inflexible rule against gifts of any kind, or to
precisely define a substantial gift. Nor is the purpose of this policy to create a barrier to
normal social relationships. It is the policy, however, that gifts be limited to $100, or if the
value of such gift or benefit exceeds $100, a report to the Chairman of the Board be made. This
report will periodically be made to the Audit Committee of the Board of Directors.
PERSONAL INDEBTEDNESS
TO A NORTHERN STATES FINANCIAL CORPORATION SUBSIDIARY
TO A NORTHERN STATES FINANCIAL CORPORATION SUBSIDIARY
Employees may borrow from the company so long as normal credit standards are applied and the loan
terms are not more favorable than those available to other bank customers under similar risk.
Certain officers who classified as Executive Officers of the corporation or one of its
subsidiaries pursuant to federal banking regulations are subject to special restrictions on
borrowing.
Members of this restricted group are notified of restrictions by separate communication annually.
TO OTHERS
Employees should not borrow from one another or from suppliers, customers, other firms or persons
who are not recognized as being lending institutions.
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From time to time, requests may be made for reports of loans outstanding. All officers will be
asked to complete this form at least annually. Notification to the Board is required for any
borrowing in excess of $100,000 within ten days of funding.
The essence of banking is trust and confidence. Employees are expected to maintain utmost
integrity, to conform to high ethical standards and to remain free from influence that could
impair, or appear to impair in any way, impartial objective banking judgment or actions.
This policy provides general principles of personal and business conduct that evolved through the
years from legal and regulatory requirements and banking experience. It does not cover all
conceivable situations but illustrates the nature of restrictions on your activities that, as
employee of Northern States Financial Corporation, you accept as inherent in your responsibilities.
This policy shall be given to an employee at the time of employment and to all employees annually.
It shall also be reviewed and discussed with all employees at least annually.
After reading this policy, please complete the attached form detailing the required information and
sign the acknowledgment and return the form as instructed.
Fred Abdula Chairman of the Board |
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