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EX-31.1 - EXHIBIT 31.1 - AXION INTERNATIONAL HOLDINGS, INC.v313347_ex31-1.htm
EX-32.2 - EXHIBIT 32.2 - AXION INTERNATIONAL HOLDINGS, INC.v313347_ex32-2.htm
EX-31.2 - EXHIBIT 31.2 - AXION INTERNATIONAL HOLDINGS, INC.v313347_ex31-2.htm
EX-32.1 - EXHIBIT 32.1 - AXION INTERNATIONAL HOLDINGS, INC.v313347_ex32-1.htm

UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
 

Form 10-Q/A

(Amendment No.1)
 
x
QUARTERLY REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

For the quarterly period ended September 30, 2011
 
OR
 
¨
TRANSITION REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

For the transition period from          to
 
Commission File Number:     0-13111
 
AXION INTERNATIONAL HOLDINGS, INC
(Exact name of registrant as specified in its charter)
 
Colorado
84-0846389
(State or other jurisdiction of incorporation or
organization)
(IRS Employer Identification No.)
   
180 South Street, Suite 104, New Providence, NJ 07974
(Address of principal executive offices)
 
908-542-0888
(registrant’s telephone number, including area code)
 

 
Indicate by check mark whether the registrant (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days.  Yes ¨      No ¨
 
Indicate by check mark whether the registrant has submitted electronically and posted on its corporate Web site, if any, every Interactive Data File required to be submitted and posted pursuant to Rule 405 of Regulation S-T (§232.405 of this chapter) during the preceding 12 months (or for such shorter period that the registrant was required to submit and post such files).  Yes ¨ No   ¨

Indicate by check mark whether the registrant is a large accelerated filer, an accelerated filer, a non-accelerated filer, or a smaller reporting company.  See the definitions of “large accelerated filer,” “accelerated filer” and “smaller reporting company” in Rule 12b-2 of the Exchange Act.
 
Large accelerated filer ¨
Accelerated filer ¨
   
Non-accelerated filer ¨
Smaller reporting company þ
   
Indicate by check mark whether the registrant is a shell company (as defined in Rule 12b-2 of the Exchange Act).  
Yes ¨   No þ
 
The number of outstanding shares of the registrant’s common stock, without par value, as of November 14, 2011 was 25,197,261.

1
 

EXPLANATORY NOTE

 

We are filing this Amendment No. 1 on Form 10-Q/A (the “Amended Filing”) to our Quarterly Report on Form 10-Q for the three months ended September 30, 2011 (the “Original Filing”) filed with the Securities and Exchange Commission (“SEC”) on November 14, 2011 to amend and restate our unaudited condensed consolidated financial statements and related disclosures for the three months ended September 30, 2011 as discussed in Note 2 to the accompanying restated unaudited condensed consolidated financial statements.

 

1. Background of the Restatement

 

As discussed in the Form 8-K filed on May 14, 2012, the Company’s management recommended and its Board of Directors concluded, that the Company’s previously issued audited consolidated financial statements included in our December 31, 2011 Annual Report on Form 10-K filed with the SEC on March 6, 2012 and the interim unaudited condensed consolidated financial statements included in our September 30, 2011 Quarterly Report on Form 10-Q filed with the SEC on November 14, 2011, needed to be restated as a result of certain corrections and therefore could no longer be relied upon

 

The effect of the (non-cash) changes in our accounting treatment related to the fair value of our derivative warrant liabilities of our Preferred Stock, described below, resulted in an increase in our net loss as reported in our statement of operations for the three and nine months ended September 30, 2011 of $2,396,300 for both periods and an increase in our net loss attributable to common shareholders to $4,305,487 and $9,388,821, respectively.  Our basic and diluted loss attributable to common shareholders per share for the three and nine months ended September 30, 2011 increased by $0.09 per share and $0.10 per share to a loss of $0.17 per share and $0.39 per share, respectively.   The cumulative effect on our balance sheet was to increase in our stockholders’ deficit by $2.4 million to $5,399,931 as of September 30, 2011.

 

As is detailed in Note 2 of the notes to unaudited condensed consolidated financial statements in this Quarterly Report, the restatements are the result of corrections that management determined were necessary as of September 30, 2011 and for the year ended December 31, 2011 for the following items:

  

10% Convertible Preferred Stock - Make Good Adjustment

 

The terms of our Preferred Stock include a provision which stipulated that if revenue, as reported, for the year ended December 31, 2011 was not at least $10 million, we shall issue a warrant (the “Make Good Warrant”) to each holder of our Preferred Stock to purchase a number of shares of common stock equal to fifty percent of the number of shares of common stock issuable upon conversion of their Preferred Stock.

 

We determined that we did not properly record and subsequently mark-to-market, our derivative liabilities related to the Make Good Warrants pursuant to ASC Topic 815 – “Derivatives and Hedging”, which requires these Make Good Warrants to be recorded on the balance sheet at fair value and subsequently marked-to-market at each reporting date. The Preferred Stock was issued in March and April 2011 at which time we estimated that we would report at least $10 million in revenue, therefore we determined that the Make Good Warrants had no probability-weighted fair value at issuance. Since we estimated at September 30, 2011 that there was a probability of not reaching the $10 million in revenue for the year ended December 31, 2011, we should have recorded the change in fair value of the Make Good Warrants (as if issued), as an increase in the derivative liability and a charge to current earnings as a “loss in change in fair value of derivative liability – warrants”. Accordingly, the interim unaudited condensed consolidated financial statements for the three and nine months ended September 30, 2011, will be restated.

 

We determined that this adjustment does not impact the previously issued interim unaudited condensed consolidated financial statements for the three months ended March 31, 2011 and the three and six months ended June 30, 2011, included in our Form 10-Q filed May 18, 2011, and August 15, 2011, respectively. Accordingly, the interim unaudited condensed consolidated financial statements for these periods will not be restated.

 

 2. Internal Control Considerations

 

Management determined that there was a deficiency in its internal control over financial reporting that constitutes a material weakness, as discussed in Part I — Item 4 of the Amended Filing. A material weakness in internal control over financial reporting is defined in Section 210.1-02(4) of Regulation S-X as a deficiency, or combination of deficiencies, in internal control over financial reporting, such that there is a reasonable possibility that a material misstatement of the annual or interim consolidated financial statements will not be prevented or detected on a timely basis. For a discussion of management’s consideration of the Company’s disclosure controls and procedures and the material weaknesses identified, see Part I — Item 4 included in this Amended Filing.

 

3. Amended Items

 

For the convenience of the reader, this Amended Filing sets forth the Original Filing as modified and superseded where necessary to reflect the restatement. The following items have been amended as a result of, and to reflect, the restatement:

 

  Part I — Item 1. Condensed Consolidated Financial Statements;

 

  Part I — Item 2. Management’s Discussion and Analysis of Financial Condition and Results of Operations;

  

  Part I — Item 4. Controls and Procedures; and

 

  Part II — Item 6. Exhibits.

 

In accordance with applicable SEC rules, this Amended Filing includes certifications from our Chief Executive Officer and Chief Financial Officer dated as of the date of this filing.

 

Except for the items noted above, no other information included in the Original Filing is being amended by this Amended Filing. The Amended Filing continues to speak as of the date of the Original Filing and we have not updated the filing to reflect events occurring subsequently to the Original Filing date other than those associated with the restatement of the Company’s unaudited condensed consolidated financial statements. Accordingly, this Amended Filing should be read in conjunction with our filings made with the SEC subsequent to the filing of the Original Filing.

 

 

1
 

TABLE OF CONTENTS

   
PAGE
PART I. FINANCIAL INFORMATION
Item 1.
Financial Statements
3
Item 2.
Management’s Discussion and Analysis of Financial Condition and Results of Operations
18
Item 3.
Quantitative and Qualitative Disclosures About Market Risk
25
Item 4.
Controls and Procedures
25
PART II. OTHER INFORMATION
Item 1.
Legal Proceedings
26
Item 2.
Unregistered Sales of Securities and Use of Proceeds
26
Item 3.
Defaults Upon Senior Securities
26
Item 5.
Other Information
26
Item 6.
Exhibits
27
 
SIGNATURES
28

2
 

PART 1. FINANCIAL INFORMATION

Item 1. Financial Statements.
 
AXION INTERNATIONAL HOLDINGS, INC.
CONDENSED CONSOLIDATED BALANCE SHEETS
 
   
September 30,
   
December 31,
 
   
2011
   
2010
 
     (Unaudited)        
    (As
Restated)
       
             
ASSETS
           
Current assets:
           
Cash and cash equivalents
  $ 2,663,846     $ 785,612  
Accounts receivable
    537,746       22,529  
Inventories
    1,593,571       140,594  
Prepaid expenses
    264,701       149,902  
Total current assets
    5,059,864       1,098,637  
                 
Property and equipment, net
    827,217       86,654  
                 
Other long-term and intangible assets:
               
License, at acquisition cost,
    68,284       68,284  
Deposits
    10,713       10,713  
      78,997       78,997  
                 
Total assets
  $ 5,966,078     $ 1,264,288  
                 
LIABILITIES AND STOCKHOLDERS' DEFICIT
               
Current liabilities:
               
Accounts payable
  $ 1,097,637     $ 1,045,312  
Accrued liabilities
    275,608       186,163  
Notes payable
    50,640       12,985  
Derivative liability - warrants     2,396,300          
Current portion of convertible debt, net of discount
    463,928       580,140  
Total current liabilities
    4,284,113       1,824,600  
                 
Convertible debt, net of discount
    -       303,960  
Fair value of 10% convertible preferred stock warrants
    487,555       -  
                 
Total liabilities
    4,771,668       2,128,560  
                 
Commitments and contingencies
    -       -  
                 
10% Convertible preferred stock, no par value; authorized 880,000 shares; 759,773 issued and
outstanding at September 30, 2011, net
    6,594,341       -  
                 
Stockholders' deficit:
               
Common stock, no par value; authorized, 100,000,000 shares; 24,947,261 and 23,305,704 shares issued and outstanding at September 30, 2011 and December 31, 2010, respectively
    22,256,845       17,818,336  
Accumulated deficit
    (27,656,776 )     (18,682,608 )
Total stockholders' deficit
    (5,399,931 )     (864,272 )
Total liabilities and stockholders' deficit
  $ 5,966,078     $ 1,264,288  

(See accompanying notes to the unaudited condensed consolidated financial statements.)

3
 

AXION INTERNATIONAL HOLDINGS, INC.
CONDENSED CONSOLIDATED STATEMENTS OF OPERATIONS
FOR THE THREE MONTHS ENDED SEPTEMBER 30
(Unaudited)
 
     2011    
    (As
Restated)
     2011  
             
Revenue
  $ 698,758     $ 409,460  
Costs of sales
    622,254       254,555  
Gross margin
    76,504       154,905  
                 
Operating expenses:
               
Research and development
    129,771       111,810  
Marketing and sales
    103,401       (124,042 )
General and administrative
    1,273,524       277,954  
Depreciation and amortization
    326       67,278  
Total operating costs and expenses
    1,507,022       333,000  
                 
Loss from operations
    (1,430,518 )     (178,095 )
                 
Other expense, net:
               
Interest expense, net
    26,714       34,556  
Amortization of debt and preferred stock discounts
    244,858       366,411  
Change in fair value of derivative liabilities     2,396,300       -  
Total other expense, net
    2,667,872       400,967  
                 
Loss before provision for income taxes
    (4,098,390 )     (579,062 )
                 
Provision for income taxes
    -       -  
Net loss
    (4,098,390 )     (579,062 )
Accretion of preferred stock dividends and beneficial conversion feature
    (207,097 )     -  
Net loss attributable to common shareholders
  $ (4,305,487 )   $ (579,062 )
                 
Weighted average common shares - basic and diluted
    24,715,584       22,018,849  
                 
Basic and diluted net loss per share
  $ (0.17 )   $ (0.03 )

(See accompanying notes to the unaudited condensed consolidated financial statements.)
4
 

AXION INTERNATIONAL HOLDINGS, INC.
CONDENSED CONSOLIDATED STATEMENTS OF OPERATIONS
FOR THE NINE MONTHS ENDED SEPTEMBER 30
(Unaudited)
 
    2011        
    (As
Restated)
    2010   
             
Revenue
  $ 2,187,379     $ 1,258,092  
Costs of sales
    2,102,515       1,258,055  
Gross margin
    84,864       37  
                 
Operating expenses:
               
Research and development
    296,408       215,990  
Marketing and sales
    167,076       253,362  
General and administrative
    5,090,493       3,158,537  
Depreciation and amortization
    70,030       203,642  
Total operating costs and expenses
    5,624,007       3,831,531  
                 
Loss from operations
    (5,539,143 )     (3,831,494 )
                 
Other expense, net:
               
Interest expense, net
    123,818       82,062  
Amortization of debt and preferred stock discount
    914,907       554,793  
Change in fair value of derivative liabilities     2,396,300       -  
Total other expense, net
    3,435,025       636,855  
                 
Loss before provision for income taxes
    (8,974,168 )     (4,468,349 )
                 
Provision for income taxes
    -       -  
Net loss
    (8,974,168 )     (4,468,349 )
Accretion of preferred stock dividends and beneficial conversion feature
    (414,653 )     -  
Net loss attributable to common shareholders
  $ (9,388,821 )   $ (4,468,349 )
                 
Weighted average common shares - basic and diluted
    24,091,129       21,157,035  
                 
Basic and diluted net loss per share
  $ (0.39 )   $ (0.21 )

(See accompanying notes to the unaudited condensed consolidated financial statements.)

5
 

AXION INTERNATIONAL HOLDINGS, INC
CONDENSED CONSOLIDATED STATEMENT OF STOCKHOLDERS’ DEFICIT
FOR THE PERIOD FROM JANUARY 1, 2011 THROUGH SEPTEMBER 30, 2011
(Unaudited)
 
   
Common
Shares
   
Additional
Paid-in
Capital and
Common
Stock
   
Accumulated
Deficit
   
Total
 
                         
Balance, January 1, 2011
    23,305,704     $ 17,818,336     $ (18,682,608 )   $ (864,272 )
                                 
Shares issued pursuant to conversion of debt
    503,408       462,067               462,067  
Shares issued pursuant to exercise of warrants
    294,115       200               200  
Shares issued for services and  license agreements
    484,940       654,308               654,308  
Shares issued for interest payments
    33,426       36,183               36,183  
Shares issued for dividend payments
    325,668       352,032               352,032  
Share-based compensation
            2,372,646               2,372,646  
Recognition of beneficial conversion features pursuant to modification of debt
            600,000               600,000  
Recognition of beneficial conversion features pursuant to 10% Convertible Preferred Stock
            375,726               375,726  
Accretion of dividend on 10% Convertible Preferred Stock
            (352,032 )             (352,032 )
Accretion of beneficial conversion feature of 10% Convertible Preferred Stock
            (62,621 )             (62,621 )
Net loss
                    (8,974,168 )     (8,974,168 )
                                 
Balance, September 30, 2011, as Restated
    24,947,261     $ 22,256,845     $ (27,656,776 )   $ (5,399,931 )

 (See accompanying notes to the unaudited condensed consolidated financial statements.)

6
 

AXION INTERNATIONAL HOLDINGS INC
CONDENSED CONSOLIDATED STATEMENTS OF CASH FLOWS
FOR THE NINE MONTHS ENDED SEPTEMBER 30
(Unaudited)

    2011        
    (As
Restated)
    2010  
             
Cash flow from operating activities:
           
Net loss
  $ (8,974,168 )   $ (4,468,349 )
Adjustments to reconcile net loss to net cash used in operating activities:
               
Depreciation, and amortization
    92,619       203,641  
Accretion of convertible debt discount
    589,830       554,792  
Accretion of preferred stock discount
    138,057       -  
Fair value of warrants to purchase redeemable preferred stock
    487,555       -  
Change in fair value of derivative liability     2,396,300          
Share-based compensation
    3,026,954       1,395,889  
Changes in operating assets and liabilities:
               
Accounts receivable
    (515,217 )     (106,471 )
Inventories
    (1,452,977 )     174,475  
Prepaid expenses and other
    (114,799 )     (57,227 )
Accounts payable
    140,573       609,881  
Accrued liabilities
    89,445       (96,398 )
Net cash used in operating activities
    (4,095,828 )     (1,789,767 )
                 
Cash flows from investing activities:
               
Purchase of property and equipment
    (833,182 )     (76,600 )
Net cash used in investing activities
    (833,182 )     (76,600 )
                 
Cash flows from financing activities:
               
    Proceeds from issuance of 10% convertible preferred stock, net
    6,769,389       -  
Proceeds from short term notes
    100,758       63,126  
Proceeds from convertible debt
    -       710,000  
Issuance of common stock, net of expenses
    200       1,966,376  
Repayments of convertible debt
    -       (300,000 )
Repayment of short term notes
    (63,103 )     (24,431 )
Net cash provided by financing activities
    6,807,244       2,415,071  
                 
Net increase in cash
    1,878,234       548,704  
Cash and cash equivalents at beginning of period
    785,612       338,192  
Cash and cash equivalents at end of period
  $ 2,663,846     $ 886,896  
                 
Supplemental disclosures of cash flow information:
               
Cash paid for interest
  $ 67,480     $ 71,401  
Conversion of notes
    462,067       278,236  
Accretion of dividends on 10% convertible preferred stock
    352,032       -  

 (See accompanying notes to the unaudited condensed consolidated financial statements.)

7
 

AXION INTERNATIONAL HOLDINGS, INC
NOTES TO CONDENSED CONSOLIDATED FINANCIAL STATEMENTS
September 30, 2011
(Unaudited)

Note 1 - Summary of Significant Accounting Policies

(a)         Business and Basis of Financial Statement Presentation

Axion International Holdings, Inc. (“Holdings”), was formed in 1981.   In November 2007, Holdings entered into an Agreement and Plan of Merger, among Holdings, Axion Acquisition Corp., a Delaware corporation and a newly created direct wholly-owned subsidiary of Holdings (the “Merger Sub”), and Axion International, Inc., a Delaware corporation which incorporated on August 6, 2006 with operations commencing in November 2007 (“Axion”).  On March 20, 2008 (the “Effective Date”), Holdings consummated the merger (the “Merger”) of Merger Sub into Axion, with Axion continuing as the surviving corporation and a wholly-owned subsidiary of Holdings.  Each issued and outstanding share of Axion became 47,630 shares of Holdings’ common stock (“Common Stock”), or 9,190,630 shares in the aggregate constituting approximately 90.7% of Holdings’ issued and outstanding Common Stock as of the Effective Date of the Merger.  The Merger resulted in a change of control, and as such, Axion (“we”, “our” or the “Company”) is the surviving entity. The Merger has been accounted for as a reverse merger in the form of a recapitalization with Axion as the successor.  The recapitalization has been given retroactive effect in the accompanying financial statements. The accompanying consolidated financial statements represent those of Axion for all periods prior to the consummation of the Merger.

Our unaudited condensed consolidated financial statements include the accounts of our majority-owned subsidiaries. All significant intercompany balances and transactions have been eliminated in consolidation.

On January 18, 2011, the Board of Directors approved a change in the Company’s fiscal year end from September 30 to December 31. We filed a transitional report for the three month period ended December 31, 2010 on Form 10-KT on May 2, 2011.

The accompanying unaudited condensed consolidated financial statements of the Company have been prepared in accordance with Rule S-X of the Securities and Exchange Commission and with the instructions to Form 10-Q.  Accordingly, they do not include all of the information and footnotes required by generally accepted accounting principles for complete financial statements.

In the opinion of management, all adjustments (consisting of normal recurring accruals) considered necessary for a fair presentation have been included.  However, the results from operations for the three and nine months ended September 30, 2011, are not necessarily indicative of the results that may be expected for the year ending December 31, 2011.  The unaudited condensed consolidated financial statements should be read in conjunction with the consolidated December 31, 2010 financial statements and footnotes thereto included in the Company's Form 10-KT filed with the SEC.

(b)         Statement of Cash Flows

For purposes of the statement of cash flows, we consider all highly liquid debt instruments purchased with an original maturity of three months or less to be cash equivalents.

(c)         Property and Equipment

Property and equipment are recorded at cost and are depreciated and amortized using the straight-line method over estimated useful lives of two to five years.  Costs incurred that extend the useful life of the underlying asset are capitalized and depreciated over the remaining useful life. Repairs and maintenance are charged directly to operations as incurred.

8
 

Our property and equipment is comprised of the following:
 
   
September 30,
2011
   
December 31,
2010
 
Property, equipment, and leasehold improvements, at cost:
           
Equipment
  $ 13,754     $ 13,754  
Machinery and equipment
    1,353,694       520,512  
Purchased software
    56,404       56,404  
Furniture and fixtures
    13,090       13,090  
Leasehold improvements
    950       950  
      1,437,892       604,710  
Less accumulated depreciation
    (610,675 )     (518,056 )
Net property and leasehold improvements
  $ 827,217     $ 86,654  

Depreciation expense included as a charge to income was $22,915 and $92,619, and $67,278 and $203,641 for the three months and nine months ended September 30, 2011 and 2010, respectively. Of the amount charged to income during the three months ended September 30, 2011, $22,589 was charged to costs of sales and the balance to general and administrative expenses.

(d)         Allowance for Doubtful Accounts

We accrue a reserve on a receivable when, based upon the judgment of management, it is probable that a receivable will not be collected and the amount of any reserve may be reasonably estimated.  As of September 30, 2011 and December 31, 2010 we did not provide an allowance for doubtful accounts.

(e)         Inventories

Inventories are priced at the lower of cost or market and consist primarily of raw materials, parts for assembling our finished products and finished products. No material adjustment has been made to the cost of finished products inventories as of September 30, 2011 and December 31, 2010.

   
September 30,
2011
   
December 31,
2010
 
             
Finished products
  $ 1,127,780     $ 104,754  
Parts
    12,747       -  
Production materials
    453,044       35,840  
Total inventories
  $ 1,593,571     $ 140,594  

Finished products at September 30, 2011, includes $826,415 of rail ties manufactured for one customer pursuant to terms of a contract, until payment is received.

 (f)         Revenue and Cost Recognition

Revenue is recognized in accordance with FASB ASC 605 “Revenue Recognition”, when persuasive evidence of an agreement with the customer exists, products are shipped or title passes pursuant to the terms of the agreement with the customer, the amount due from the customer is fixed or determinable, collectability is reasonably assured, and when there are no significant future performance obligations.

9
 

We recognize revenue when a fixed commitment to purchase the products is received, title or ownership has passed to the customer and we do not have any specific performance obligations remaining, such that the earnings process is complete. In most cases, we receive a purchase order from our customer specifying the products requested and delivery instructions. We recognize revenue upon our delivery of the products as specified in the purchase order.
 
In other cases where we have a contract which provides for a large number of products and few actual deliveries, the revenues are recorded each month as the products are produced and the risk of ownership passes to the customer upon pre-delivery acceptance. Prior to deliveries, our customer’s products are segregated from our inventory and not available for fulfilling other orders.

Our costs of sales are predominately comprised of the cost of raw materials and the costs and expenses associated with our third-party manufacturing arrangements.  Our costs of sales may vary significantly as a result of the variability in the cost of our raw materials and the efficiency with which we plan and execute our manufacturing processes.

Even though our current business strategy entails selling our products pursuant to purchase orders, in the past we entered into contracts to provide products and services.  In those situations, customers were billed based on the terms included in the contracts, which were generally upon delivery of products ordered or services provided, or achievement of certain milestones defined in the contracts.  When billed, such amounts were recorded as accounts receivable.  Revenue earned in excess of billings represented revenue related to services completed but not billed, and billings in excess of revenue earned represented billings in advance of services performed. Contract costs included all direct material and labor costs and those indirect costs related to contract performance, such as indirect labor, supplies, tools and depreciation costs.  Losses on contracts were recognized in the period such losses were determined.  Changes in job performance, job conditions, and estimated profitability, including those arising from contract penalty provisions, and final contract settlements may have resulted in revisions to costs and income and were recognized in the period in which the revisions are determined.

We do not believe warranty obligations on completed contracts or shipments pursuant to purchase orders are significant.  

(g)         Income Taxes

We use the asset and liability method of accounting of income taxes pursuant to the provisions of FASB ASC 740 “Income Taxes”, which establishes deferred tax assets and liabilities to be recognized for the future tax consequences attributable to differences between the financial statement carrying amounts of existing assets and liabilities and their respective tax bases. Deferred tax assets and liabilities are measured using enacted tax rates expected to apply to taxable income in the years in which those temporary differences are expected to be recovered or settled. The effect on deferred tax assets and liabilities of a change in tax rates is recognized in income in the period that includes the enactment date.

FASB ASC 740 clarifies the accounting for uncertainty in income taxes recognized and prescribes a recognition threshold and measurement attributes for the financial statement recognition and measurement of a tax position taken or expected to be taken in a tax return. FASB ASC 740 also provides guidance on de-recognition, classification, interest and penalties, accounting in interim periods, disclosure and transition. ASC 740 requires a company to recognize the financial statement effect of a tax position when it is “more-likely-than-not” (defined as a substantiated likelihood of more than 50%), based on the technical merits of the position, that the position will be sustained upon examination. A tax position that meets the “more-likely-than-not” recognition threshold is measured to determine the amount of benefit to be recognized in the financial statements based upon the largest amount of benefit that is greater than 50% likely of being realized upon ultimate settlement with a taxing authority that has full knowledge of all relevant information. Our inability to determine that a tax position meets the “more-likely-than-not” recognition threshold does not mean that the Internal Revenue Service (“IRS”) or any other taxing authority will disagree with the position that the we have taken.

If a tax position does not meet the “more-likely-than-not” recognition threshold, despite our belief that our filing position is supportable, the benefit of that tax position is not recognized in the statements of operations and we are required to accrue potential interest and penalties until the uncertainty is resolved. Potential interest and penalties are recognized as a component of the provision for income taxes which is consistent with our historical accounting policy. Differences between amounts taken in a tax return and amounts recognized in the financial statements are considered unrecognized tax benefits. We believe that we have a reasonable basis for each of our filing positions and intend to defend those positions if challenged by the IRS or another taxing jurisdiction. If the IRS or other taxing authorities do not disagree with our position, and after the statute of limitations expires, we will recognize the unrecognized tax benefit in the period that the uncertainty of the tax position is eliminated.

10
 

We believe that there are no uncertain tax positions that fail to meet the more likely than not recognition threshold to be sustained upon examination.  As such, a tabular presentation of those tax benefits taken that do not qualify for recognition is not presented.

(h)         Impairment of Long-Lived Assets Other Than Goodwill

We assess the potential for impairment in the carrying values of our long-term assets whenever events or changes in circumstances indicate such impairment may have occurred.  An impairment charge to current operations is recognized when the estimated undiscounted future net cash flows of the asset are less than its carrying value. Any such impairment is recognized based on the differences in the carrying value and estimated fair value of the impaired asset.
 

(i)         Derivative Instruments

 

For derivative instruments that are accounted for as liabilities, the derivative instrument is initially recorded at its fair value and is then re-valued at each reporting date, with changes in fair value recognized in earnings each reporting period. We use the Black-Scholes model to value the derivative instruments at inception and subsequent valuation dates. The classification of derivative instruments, including whether such instruments should be recorded as a liability or as equity, is re-assessed at the end of each reporting period, in accordance with FASB ASC Topic 815, “Derivatives and Hedging”. Derivative instrument liabilities are classified in the balance sheet as current or non-current based on whether or not the net-cash settlement of the derivative instrument could be required within twelve months of the balance sheet date.


(j)          Share-Based Compensation

We record share-based compensation for transactions in which we exchange our equity instruments for services of employees, consultants and others based on the fair value of the equity instruments issued at the date of grant or other measurement date.  The fair value of common stock awards is based on the observed market value of our stock.  We calculate the fair value of options and warrants using the Black-Scholes option pricing model.  Expense is recognized, net of expected forfeitures, over the period of performance.  When the vesting of an award is subject to performance conditions, no expense is recognized until achievement of the performance condition is deemed to be probable.

(k)         Earnings (Loss) Per Share

Basic earnings (loss) per share are computed by dividing earnings (loss) available to common shareholders by the weighted average number of common shares outstanding for the period.  Diluted earnings (loss) per share includes the effects of the potential dilution of outstanding options, warrants, and convertible debt on our common stock as determined using the treasury stock method. For the three months and nine months ended September 30, 2011 and 2010, there were no dilutive effects of such securities because we incurred a net loss in each period.  As of September 30, 2011, we have approximately 18.8 million potential common shares issuable under our convertible instruments, warrant and stock option agreements.

(l)         Fair Value of Financial Instruments

In January 2008, we adopted the provisions under FASB for Fair Value Measurements, which define fair value for accounting purposes, establishes a framework for measuring fair value and expands disclosure requirements regarding fair value measurements.  Our adoption of these provisions did not have a material impact on our consolidated financial statements.  Fair value is defined as an exit price, which is the price that would be received upon sale of an asset or paid upon transfer of a liability in an orderly transaction between market participants at the measurement date.  The degree of judgment utilized in measuring the fair value of assets and liabilities generally correlates to the level of pricing observability.  Financial assets and liabilities with readily available, actively quoted prices or for which fair value can be measured from actively quoted prices in active markets generally have more pricing observability and require less judgment in measuring fair value.  Conversely, financial assets and liabilities that are rarely traded or not quoted have less price observability and are generally measured at fair value using valuation models that require more judgment.  These valuation techniques involve some level of management estimation and judgment, the degree of which is dependent on the price transparency of the asset, liability or market and the nature of the asset or liability.  We have no financial assets and liabilities that are recurring, at fair value at September 30, 2011 and December 31, 2010.

(m)          Concentration of Credit Risk

We maintain our cash with two major U.S. domestic banks. The amount held in one of the banks exceeds the insured limit of $250,000 from time to time and was approximately $2.6 million at September 30, 2011.  We have not incurred losses related to these deposits.  Our accounts receivable balance as of September 30, 2011 of approximately $0.5 million, consists primarily of amounts due from a limited number of customers.

11
 

(n)         Operating Cycle

In accordance with industry practice, we may include in current assets and liabilities amounts relating to long-term contracts, which generally have operating cycles extending beyond one year. Other assets and liabilities are classified as current and non-current on the basis of expected realization within or beyond one year.

(o)           Use of Estimates

The preparation of our financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the amounts reported in these financial statements and accompanying notes.  Actual results could differ from those estimates.
 

(p)           Recent Accounting Pronouncements

Recent accounting pronouncements issued by the FASB (including its Emerging Issues Task Force), the AICPA, and the SEC did not, or are not believed by management to, have a material impact on the Company's present or future financial statements.
 

Note 2 – Restatement

 

On May 14, 2011, we filed with the Securities and Exchange Commission (“SEC”) a Current Report on Form 8-K, to report our determination that our unaudited condensed consolidated financial statements for the three and nine months ended September 30, 2011, included in our Quarterly Report on Form 10-Q filed with the SEC on November 14, 2011 (the “2011 Form 10-Q”), should not be relied upon because we failed to initially record and subsequently fair value our derivative warrant liabilities in connection with the issuances of our 10% Convertible Preferred Stock (the “Preferred Stock”) on March 22, 2011, April 1, 2011, April 13, 2011 and April 21, 2011. We determined that the historical unaudited condensed consolidated financial statements for the three and nine months ended September 30, 2011 included in our 2011 Form 10-Q require restatement to record the change in fair value of our derivative warrant liability in our balance sheet at September 30, 2011 and statement of operations for the three and nine months ended September 30, 2011..

 

The terms of our Preferred Stock include a provision which stipulated that if revenue, as reported for the year ended December 31, 2011 was not at least $10 million we shall issue a warrant (the “Make Good Warrant”) to each holder of our Preferred Stock to purchase a number of shares of common stock equal to fifty percent of the number of shares of common stock issuable upon conversion of their Preferred Stock.

 

We performed a review of our Make Good Warrants and have concluded that our Make Good Warrants are within the scope of Accounting Standards Codification 815-40, “Derivatives and Hedging – Contracts in Entity’s Own Equity” (“ASC 815-40”), formerly Emerging Issues Task Force Issue No. 07-05, “Determining Whether an Instrument (or Embedded Feature) Is Indexed to an Entity’s Own Stock” (“EITF 07-05”). Accordingly, ASC 815-40, formerly EITF 07-05, which was effective as of January 1, 2009, should have been applied resulting in recording the Make Good Warrants at the time the Preferred Stock was issued, as a liability, measured at fair value, with changes in fair value recognized as part of other income or expense for each reporting period thereafter. On the date of issuance of the Preferred Stock, we concluded that the probability of reaching $10 million in revenue for the year ended December 31, 2011 was 100%, and therefore we did not recognize a fair value (derivative liability – warrants) for the Make Good Warrants. Not until the three months ended September 30, 2011, did we conclude that we would not reach the $10 million threshold, and therefore we recorded a change in fair value of the derivative liability – warrants at September 30, 2011. At September 30, 2011, the fair value of our Make Good Warrants included on our unaudited condensed consolidated balance sheet as derivative liability – warrants, was $2.4 million and for the three and nine months ended September 30, 2011, we recorded a charge to change in fair value of derivative liability – warrants, included in our unaudited condensed consolidated statement of operations in other expenses, of $2.4 million.

 

This amended Quarterly Report on Form 10-Q/A for the three and nine months ended September 30, 2011 incorporates corrections made in response to the accounting errors described above by restating our unaudited condensed consolidated financial statements presented herein for the three and nine months ended September 30, 2011.

 

The following tables show the effects of the restatement on our unaudited condensed consolidated balance sheet as of September 30, 2011, unaudited condensed consolidated statements of operations for the three and nine months ended September 30, 2011 and unaudited condensed consolidated statement of cash flows for the nine months ended September 30, 2011:

 

 

Effect on Consolidated Balance Sheet

September 30, 2011

 

   As Previously         
   Reported   Adjustments(a)   Restated 
             
Total assets  $5,966,078   $-   $5,966,078 
                
Derivative liability - warrants   -    2,396,300   2,396,300 
Total current liabilities   1,887,813    2,396,300   4,284,113 
                
Total liabilities   2,375,368    2,396,300   4,771,668 
                
10% Convertible preferred stock, no par value; authorized 880,000 shares;  759,773 issued and outstanding at September 30, 2011, net of discount   6,594,341         6,594,341 
                
Stockholders' deficit:               
Common stock, no par value; authorized, 100,000,000 shares; 24,947,261 and 23,305,704 shares issued and outstanding at September 30, 2011   22,256,845         22,256,845 
Accumulated deficit   (25,260,476)   (2,396,300)   (27,656,776)
Total stockholders' deficit   (3,003,631)   (2,396,300)   (5,399,931)
Total liabilities and stockholders' deficit  $5,966,078   $-   $5,966,078 

 

12
 

 

Effect on Consolidated Statement of Operations for the Three Months Ended

September 30, 2011

 

   As Previously         
   Reported   Adjustments(a)  Restated 
             
Loss from operations  $(1,430,518)  $-   $(1,430,518)
                
Change in fair value of derivative liabilities        2,396,300   2,396,300 
Total other expenses   271,572    2,396,300   2,667,872 
                
Loss before provision for income taxes   (1,702,090)   (2,396,300)   (4,098,390)
Provision for income taxes   -         - 
Net loss   (1,702,090)   (2,396,300)   (4,098,390)
Accretion of preferred dividends and beneficial conversion feature   (207,097)        (207,097)
Net loss attributable to common shareholders  $(1,909,187)  $(2,396,300)  $(4,305,487)
                
Weighted average common shares - basic and diluted   24,715,584    24,715,584    24,715,584 
Basic and diluted net loss per share  $(0.08)  $(0.09)  $(0.17)

 

 

Effect on Consolidated Statement of Operations for the Nine Months Ended

September 30, 2011

 

   As Previously         
   Reported   Adjustments   Restated 
             
Loss from operations  $(5,539,143)  $-   $(5,539,143)
                
Change in fair value of derivative liabilities        2,396,300(a)   2,396,300 
Total other expenses   1,038,725    2,396,300(a)   3,435,025 
                
Loss before provision for income taxes   (6,577,868)   (2,396,300)   (8,974,168)
Provision for income taxes   -         - 
Net loss   (6,577,868)   (2,396,300)   (8,974,168)
Accretion of preferred dividends and beneficial conversion feature   (414,653)        (414,653)
Net loss attributable to common shareholders  $(6,992,521)  $(2,396,300)  $(9,388,821)
                
Weighted average common shares - basic and diluted   24,091,129    24,091,129    24,091,129 
Basic and diluted net loss per share  $(0.29)  $(0.10)  $(0.39)

 

Effect on Consolidated Statement of Cash Flows for the Nine Months Ended

September 30, 2011

 

   As Previously         
   Reported   Adjustments   Restated 
             
Net Loss  $(6,577,868)  $(2,396,300)(a)  $(8,974,168)
Change in fair value of derivative liability - warrants   -    2,396,300(a)   2,396,300 
Net cash used in operating activities   (4,095,828)   -    (4,095,828)

 

(a) - the change in fair value of the derivative liability - warrants for the three and nine months ended September 30, 2011 per the pronouncements of ASC 815 "Derivatives and Hedging".


Note 3 - Accrued Liabilities

The components of accrued liabilities are:

   
September 30,
2011
   
December 31,
2010
 
Payable to insurer pursuant to policy terms
  $ 100,000     $ 100,000  
Royalties
    71,406       -  
Payroll
    22,654       23,642  
Interest
    22,500       54,852  
Miscellaneous
    59,048       7,669  
Total accrued liabilities
  $ 275,608     $ 186,163  
 
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Note 4 - Derivative Liability - Warrants

 

The 10% convertible preferred stock (see Note 6) issued during the year ended December 31, 2011 meets the definition of a hybrid instrument, as defined in ASC Topic 815 “Derivatives and Hedging” (”ASC 815”). The hybrid instrument is comprised of a (i) a preferred stock, as the host contract, (ii) a warrant to purchase shares of our common stock if a certain revenue milestone is not achieved (the “Make Good Warrant”), as an embedded derivative liability and (iii) an option to convert the preferred stock into shares of our common stock (the “Conversion Option”). Since, at issuance the number of shares of common stock which the Make Good Warrant would be exercisable into, was not known, ASC 815 requires the fair value of the Make Good Warrants be recorded as a derivative liability at issuance and any change in fair value be recognized in current earnings. The Conversion Option derives its value based on the underlying fair value of the shares of our common stock as does the Preferred Stock, and therefore is clearly and closely related to the underlying host contract.

 

The Make Good Warrant derivative does not qualify as a fair value or cash flow hedge under ASC 815. Accordingly, changes in the fair value of the derivative are immediately recognized in earnings and classified as a gain or loss on the derivative financial instrument in the accompanying statements of operations. At the date of issuance in March and April 2011, we determined the fair value of the Make Good Warrant derivative to be insignificant and did not record a charge to Common Stock and a credit to the derivative liability. We determined the fair value of the derivative liability at each reporting period and accordingly recognized a loss on change in fair value of the derivative liability of approximately $2.4 million at September 30, 2011.

 

We are required to disclose the fair value measurements required by Accounting for Fair Value Measurements. The derivative liability recorded at fair value in the balance sheet as of September 30, 2011 is categorized based upon the level of judgment associated with the inputs used to measure its fair value. Hierarchical levels, defined by Fair Value Measurements are directly related to the amount of subjectivity associated with the inputs to fair valuation of the liability is as follows:

 

Level 1 —  Inputs are unadjusted, quoted prices in active markets for identical assets or liabilities at the measurement date;
   
Level 2 —  Inputs other than Level 1 inputs that are either directly or indirectly observable; and
   
Level 3 —  Unobservable inputs, for which little or no market data exist, therefore requiring an entity to develop its own assumptions.

 

The following table summarizes the financial liability measured at fair value on a recurring basis as of September 30, 2011, segregated by the level of the valuation inputs within the fair value hierarchy utilized to measure fair value:

 

 

               Liabilities 
   Level 1   Level 2   Level 3   at fair value
(As Restated)
 
Derivative liability - warrants  $-   $-   $2,396,300   $2,396,300 

  

The following table is a reconciliation of the derivative liability for which Level 3 inputs were used in determining fair value:

 

   Derivative
Liability –
Warrants (As Restated)
 
     
Beginning balance as of January 1, 2011  $- 
Fair value of conversion feature   - 
Change in fair value   2,396,300 
Ending balance as of September 30, 2011  $2,396,300 

 

In accordance with Accounting for Derivative Instruments and Hedging, we calculated the fair value of the derivative liability using the Black–Scholes option pricing model and the following assumptions at September 30, 2011:

 

   Warrants 
Expected volatility   123%
Expected life (years)   4.3 
Risk free interest rate   0.69%
Forfeiture rate   - 
Dividend rate   - 

 

Note 5 - Convertible Debt

The components of debt are summarized as follows.

   
Due
 
September 30,
2011
   
December 31,
2010
 
10% convertible note
 
February 2011
 
-
   
60,000
 
8.75% convertible debenture
 
January 2012
   
172,500
     
172,500
 
7% convertible note
 
May 2012
   
-
     
350,000
 
10% convertible debentures
 
June 2012
   
600,000
     
600,000
 
Subtotal - principal
       
772,500
     
1,182,500
 
Debt discount
       
(308,572
   
(298,400
         
463,928
     
884,100
 
Less: current portion
       
(463,928
)
   
(580,140
)
Total long term debt
     
$
-
   
$
303,960
 

10% Convertible Note

On February 10, 2011 at maturity, the holder of our 10% convertible note converted the principal amount plus accrued interest into 60,000 shares of common stock. During the three months ended March 31, 2011, we amortized the remaining discount of $7,638 to interest expense.

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8.75% Convertible Debenture

In January 2011, the holder of our 8.75% convertible debenture agreed to extend the maturity date to January 2012 and to amend a term which will now allow us to pay dividends on any financing transaction entered into between the effective date of the amendment and April 30, 2011. We agreed to eliminate our ability to pay interest on this debenture in shares of our common stock in lieu of cash and our ability to optionally redeem the debenture. We also agreed to amend the volume weighted average trading price at which we could force conversion to $2.50 from $0.80.

7% Convertible Note

In May 2010,   we issued a 7% two-year note in the amount of $350,000, convertible at the rate of $1.20 per share, together with 41,667 shares of our common stock and five-year warrants to purchase 166,667 shares of our common stock at an exercise price of $1.40 per share.  We allocated the total proceeds received to the shares and warrant, based upon the relative fair values of the note, shares and warrant, as determined using the Black-Scholes pricing model, and recorded these amounts as a discount on the note.  We also allocated a portion of the proceeds to a beneficial conversion feature, representing the difference between the fair value of common stock issuable upon conversion at the date of purchase and the amount of proceeds allocated to the note, and recorded this amount as an additional discount on the note.  The total discount, amounting to $350,000, is to be amortized to interest expense on the interest method through the scheduled maturity date of the note.

In June 2011, the holder of our 7% Convertible Note agreed to convert the note into shares of our common stock pursuant to amended terms agreed to in May 2011. The amended terms allowed the note holder to convert the principal and accrued interest through the original maturity date at an amended conversion rate of $0.90 per share, if the note holder converted between May 2, 2011 and June 30, 2011. We issued 443,408 shares of common stock and cancelled the outstanding principal plus accrued interest which totaled $399,067.

During the nine months ended September 30, 2011, we amortized $218,540 of the discount to interest expense, which included the remaining unamortized discount on the date of conversion.

10% Convertible Debentures

Our 10% convertible debentures were issued under purchase agreements during the year ended September 30, 2009, together with warrants, for aggregate proceeds of $600,000.  The total of the fair value of the warrants, as determined using the Black-Scholes pricing model, and the value of the beneficial conversion features contained in the debentures, representing the difference between the fair value of common stock issuable upon conversion at the date of purchase and the amount of proceeds allocated to the note, exceeded the proceeds received.  Accordingly, we recorded a discount on the debentures equal to the principal amount of the debentures.  The recorded discount on these debentures is to be amortized to interest expense on the interest method through their scheduled maturity dates. 

Effective January 14, 2011, the holders of our 10% Convertible Debentures, originally due in February and March 2011, agreed to extend the maturity dates to June 30, 2012 and to the elimination of the prohibition of paying dividends or distributions on any of our equity securities. We agreed to amend the interest rate to 15% if paid in cash and to 18% (from 12%) if paid with shares of our common stock at the rate of one share of common stock for each $0.60 (from $0.90) of interest. We also agreed to reduce the conversion price, as defined, to $0.60, from $0.90 and to amend the volume weighted average trading price at which we could force conversion to $2.50 from $2.00. In addition, for each calendar month after February or March 2011 that these debentures remain outstanding, we will issue a warrant exercisable for three years for a number of shares of our common stock equal to the 5% of the outstanding principal divided by $0.90. These warrants will be exercisable at $0.90 per share.

15
 

Even though these modifications to our 10% Convertible Debentures resulted in less than a ten percent difference in the present value of cash flows between the original terms and the modified terms, the fair value of the conversion options was substantially greater than ten percent. We have therefore, accounted for the modification of these debentures as an extinguishment of the original debt and the establishment of new debt. Under the terms of the modified 10% Convertible Debentures, the total of the fair value of the warrants, as determined using the Black-Scholes pricing model, and the value of the beneficial conversion features contained in the debentures, representing the difference between the fair value of common stock issuable upon conversion at the date of purchase and the amount of proceeds allocated to the debenture, exceeded the proceeds received.  Accordingly, effective with the date of amendment, we recorded a discount on the debentures equal to the principal amount of the debentures.  The recorded discount on these debentures is to be amortized to interest expense on the interest method through their scheduled maturity dates.  In addition to the amortization of the remaining original discount at the effective date of the modifications, of $72,222, during the nine months ended September 30, 2011, we amortized an additional $291,430 of the modified discount. The remaining unamortized discounts of $308,570 at September 30, 2011 will be fully amortized at maturity in June 2012
 

Note 6 - 10% Convertible Redeemable Preferred Stock

 

We designated 880,000 shares of preferred stock as 10% Convertible Preferred Stock (the “Preferred Stock”). The Preferred Stock has a stated value (the “Stated Value”) of $10.00 per share. The Preferred Stock and any dividends thereon may be converted into shares of our common stock at any time by the holder at a conversion rate, as adjusted (the “Conversion Rate”). The holders of the Preferred Stock are entitled to receive dividends at the rate of ten percent (10%) per annum payable quarterly. Dividends shall not be declared, paid or set aside for any series or other class of stock ranking junior to the Preferred Stock, until all dividends have been paid in full on the Preferred Stock. The dividends on the Preferred Stock are payable, at our option, in cash, if permissible, or in additional shares of common stock. The Preferred Stock is not subject to any anti-dilution provisions other than for stock splits and stock dividends or other similar transactions. The holders of the Preferred Stock shall have the right to vote with our stockholders in any matter. The number of votes that may be cast by a holder of our Preferred Stock shall equal the Stated Value of the Preferred Stock purchased divided by the Conversion Rate. The Preferred Stock shall be redeemable for cash by the holder any time after the three (3) year anniversary from the initial purchase. The Preferred Stock may be converted by us, provided that the variable weighted average price of our common stock has closed at $4.00 per share or greater, for sixty (60) consecutive trading days and during such sixty (60) day period, the shares of common stock issuable upon conversion of the Preferred Stock have either been registered for resale or are issuable without restriction pursuant to Rule 144 of the Securities Act of 1933, as amended.

 

Pursuant to the terms of the Preferred Stock, if our net revenues for the twelve months ended December 31, 2011 are less than $10 million as reported in our audited financial statements, (i) holders of our Preferred Stock receive a warrant to purchase a number of shares of our common stock equal to fifty percent of the number of shares of common stock issuable upon conversion of the Preferred Stock at the Conversion Rate (the “Make Good Warrants”) and (ii) the Conversion Rate will be adjusted to $1.00, subject to adjustments for stock splits and stock dividends (the issuance of the Make Good Warrants and the adjustment to the Conversion Rate is referred to as the “Make Good Adjustments”). The Make Good Warrants expire December 31, 2015 and have an initial exercise price of $1.00 per share and provide for cashless exercise at any time the underlying shares of common stock have not been registered for resale under the Securities Act of 1933 or are issuable without restriction pursuant to Rule 144 of the Securities Act.

 

During March and April 2011, we sold 759,773 shares of Preferred Stock at a price per share of $10, for gross proceeds of $7,597,730. We paid commissions, legal fees and other expenses of issuance of $828,340, which has been recorded as a discount and deducted from the face value of the Preferred Stock. This discount will be amortized over three years consistent with the initial redemption terms, to interest expense. During the three and nine months ended September 30, 2011, we charged approximately $69,000 and $138,000, respectively of this discount to interest expense. At issuance, we attributed a beneficial conversion feature of $375,727 to the Preferred Stock based upon the difference between the Conversion Rate at the time of issuance and the closing price of our common stock on the date of issuance, which has been recorded as a discount and deducted from the face value of the Preferred Stock. This discount will be amortized over three years consistent with the initial redemption terms, as a charge to additional paid-in capital, due to a deficit in retained earnings. During the three and nine months ended September 30, 2011, we amortized approximately $31,000 and $63,000, respectively to additional paid-in capital. At September 30, 2011, the unamortized Preferred Stock discount balance was $1.0 million.

  

If we are required to recognize the Make Good Adjustments at and as of December 31, 2011, (i) we will be required to issue 7,522,730 shares of our common stock if the remaining holders of our Preferred Stock elected to convert and (ii) the holders of our Preferred Stock at December 31, 2011, will be issued warrants to purchase approximately 3.8 shares of our common stock at an exercise price of $1.00 per share.


Since the Preferred Stock may ultimately be redeemed at the option of the holder, the carrying value of the shares, net of unamortized discount and accumulated dividends, has been classified as temporary equity on September 30, 2011.

For the three and nine months ended September 30, 2011 we paid dividends on the Preferred Stock in the amount of $175,787 and $352,032, respectively.

16
 

The components of redeemable preferred stock are summarized as follows:

   
September 30,
   
December 31,
 
   
2011
   
2010
 
Redeemable preferred stock – face value
  $ 7,597,730     $ -  
Unamortized discount
    (1,003,389 )     -  
Redeemable preferred stock, net of discount
  $ 6,594,341     $ -  
 

Placement Agent Warrants


We issued warrants to the placement agents for the sale of our 10% convertible preferred stock, to purchase 58,352 shares of 10% convertible preferred stock at $10 per share.  The fair value of the warrants of $487,555 has been recorded as a liability on our balance sheet at September 30, 2011, as the underlying 10% convertible preferred stock is redeemable by the holder after three years from the date of purchase.

Note 7 - Stockholder’s Equity

During February and March 2011, we issued 80,067 shares of common stock to consultants for services performed. These shares were valued at $116,808, which approximated the fair value of the shares when issued.

We issued 262,500 shares of common stock, valued at $367,500 at date of issue pursuant to a sub-license agreement entered into during the three months ended March 31, 2011.

During the nine months ended September 30, 2011, we issued 33,426 shares of common stock in lieu of cash, as payment of accrued interest with a value at date of issue of $36,183.

At maturity in February 2011, we issued 60,000 shares of common stock upon conversion of our 10% Convertible Note, comprised of $60,000 of principal and $3,000 of accrued interest.

In March 2011, we received $200 and issued 20,000 shares of common stock upon exercise of a warrant.

Pursuant to the cashless exercise of warrants for 440,000 shares of common stock during February and March 2011, we issued 274,115 shares of common stock.

Upon conversion in June 2011, we issued 443,408 shares of common stock to the holder of our 7% convertible note in payment of principal plus accrued interest of $399,067.

We paid the accrued dividend on our preferred stock for June 30, 2011 and September 30, 2011, with 148,105 and 177,563 shares of our common stock, respectively with a fair value on the effective date of the dividend of $176,245 and $175,787, respectively.

Pursuant to our license with Rutgers, we paid a portion of the minimum royalty due for 2010, with 42,373 shares of our common stock with a fair value of $50,000.

We issued 100,000 shares of common stock with a fair value on the date of issuance of $120,000, to a consultant pursuant to the terms of an agreement to provide services.

Note 8 - Warrants and Options

Warrants

From time to time, we compensate consultants, advisors and investors with warrants to purchase shares of our common stock, in lieu of cash payments. Net share settlement is available to warrant holders.

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The following table sets forth our warrant activity during the three months ended September 30, 2011.
 
   
Three Months Ended
 
   
September 30, 2011
 
         
Weighted-
 
         
Average
 
   
Number
   
Exercise
 
   
of Shares
   
Price
 
Outstanding at beginning of period
    5,218,381     $ 1.20  
Granted during the period
    133,755       0.77  
Exercised during the period
               
Cancelled during the period
    -          
Outstanding at end of the period
    5,352,136     $ 1.19  
                 
Exercisable at end of period
    5,102,803     $ 1.20  

We estimated the fair value of each warrant at the grant date by using the Black-Scholes option pricing model with the following range of assumptions for the warrants granted during the three months ended September30, 2011 – (i) no dividend yield, (ii) expected volatility of between 95% and 130%, (iii) risk-free interest rates of between 0.3% and 0.9%, and (iv) expected lives of between three years and four years.

Of the warrants to purchase 133,755 shares of our common stock granted during the three months ended September 30, 2011 we issued warrants to purchase 33,750 shares of our common stock at a weighted average exercise price of $1.27 per share to various consultants for services performed or to be performed, on our behalf. The warrants had a fair value of $23,359 at the date of grant and were recognized in general and administrative expenses during the period. The remaining warrants to purchase 100,005 shares of our common stock granted during the period, were issued to the holders of our 10% convertible debentures pursuant to their amended terms. These warrants had a fair value of $72,971 at the date of grant which was charged to interest expense during the period. The fair values at date of grant for these warrants were based on the Black-Scholes pricing model.

Options

We have two nonqualified stock option plans approved by shareholders with approximately 1.4 million shares remaining available for grant as of September 30, 2011.  The exercise price of the options are established by the Board of Directors on the date of grant and are generally equal to the market price of the stock on the grant date.  The Board of Directors may determine the vesting period for each new grant. Options issued are exercisable in whole or in part for a period as determined by the Board of Directors of up to ten years from the date of grant.

We estimated the fair value of each option award at the grant date by using the Black-Scholes option pricing model with the following range of assumptions for the awards during the three months ended September 30, 2011 – (i) no dividend yield, (ii) expected volatility of between 82% and 126%, (iii) risk-free interest rates of between 0.4% and 0.9%, and (iv) expected lives of between three and five years.

During the three months ended September 30, 2011, we issued options to purchase 75,000 shares of our common stock at an exercise price of $1.11per share, to an employee. The right to exercise certain of these options is based on the optionee’s achievement of specific objectives. As of September 30, 2011, the likelihood of, and the date on which the optionee might achieve the objectives was not apparent, therefore the fair value was not estimated. The remaining options had fair values which totaled $46,818 at the date of grant based on the Black-Scholes pricing model, of which $29,261 was recognized in general and administrative expenses during the period. The remaining unamortized fair value of $17,557 will be recognized over the remaining vesting periods. In addition, when it becomes more than likely that the optionee will achieve their stipulated objectives, the fair value will then be determined and the balance amortized to general and administrative expenses.

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In addition, during the three months ended September 30, 2011, we issued options to purchase 82,500 shares of our common stock at exercise prices ranging from $0.88 to $1.00, to certain consultants. These options had a fair value of $$68,153 at the date of grant based on the Black-Scholes option pricing model.

In addition, the fair value of certain options awarded in prior periods is being amortized over their vesting periods.  During the three months ended September 30, 2011, $153,247 was recognized in general and administrative expenses. The remaining unamortized fair value of $263,036 will be recognized over the remaining vesting periods.

The following table summarizes our stock option activity for the three months ended September 30, 2011:

   
 
Three Months Ended
 
   
September 30, 2011
 
         
Weighted-
 
         
Average
 
   
Number
   
Exercise
 
   
of Shares
   
Price
 
Outstanding at beginning of period
    5,803,761     $ 1.13  
Granted during the period
    157,500       1.05  
Exercised during the period
    -       -  
Cancelled during the period
    (200,000 )     1.40  
Outstanding at end of the period
    5,761,261     $  1.12  
                 
Exercisable at end of period
    2,924,703     $  1.04  

The following table summarizes options outstanding at September 30, 2011:

         
Weighted
   
Weighted
       
         
Average
   
Average
   
Aggregate
 
   
Number of
   
Exercise
   
Remaining
   
Intrinsic
 
   
Shares
   
Price
   
Life
   
Value
 
Options outstanding
    5,761,261     $ 1.12      
4.1 years
    $ 846,200  
Options vested and exercisable
    2,924,703       1.04      
3.5 years
      280,369  
Unvested options expected to vest
    2,836,558       1.20      
4.6 years
      565,831  
 
Note 9 - Subsequent Event

Subsequent to September 30, 2011, we entered into a revolving credit agreement (the “Agreement”) with an unaffiliated third party (“Lender”). Under the terms of the Agreement, Lender has agreed to lend us up to $2.0 million on a revolving basis (the “Loan”). The Loan bears interest at 12% per annum on the outstanding principal amount. The Lender may elect to have all or a portion of accrued interest paid in our shares of common stock. The common stock will be valued at the lessor of (a) $0.80 per share or (b) $0.10 per share less than the variable weighted average price (“VWAP”) of our common stock for the thirty days ending one trading prior to the date of issuance of such shares. The Loan will mature on September 30, 2012. The Lender may convert up to fifty percent of the trailing ninety (90) day average of outstanding principal amount under the Loan into our common stock. Such common stock shall be valued at the lessor of (a) $0.80 per share or (b) $0.10 per share less than the VWAP for our common stock for any thirty days ending one trading prior to the date of issuance of such shares. In consideration for the Loan, we are obligated to pay all legal and accounting costs associated with the documentation of the Loan and will issue to Lender 250,000 shares of our restricted common stock. We have agreed to use our commercial and reasonable efforts to register the common stock issued to Lender within six months from date of closing provided, however, if such common stock is not registered we will redeem all of Lender’s unregistered stock in cash at a price equal to the greater of (a) the average VWAP for the thirty days ending one trading day prior to the date of issuance or (b) $0.90 per share. The Company has given Lender a security interest in all inventory and its accounts pursuant to terms of a security agreement.

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Item 2.  Management’s Discussion and Analysis of Financial Condition and Results of Operations

The discussion of our financial condition and results of operations set forth below should be read in conjunction with the consolidated financial statements and related notes thereto included elsewhere in this Form 10-Q. This Form 10-Q contains forward-looking statements that involve risk and uncertainties. The statements contained in this Form 10-Q that are not purely historical are forward-looking statements within the meaning of Section 27A of the Securities Act of 1933, as amended, Section 21E of the Securities Exchange Act of 1934, as amended, and the Private Securities Litigation Reform Act of 1995. When used in this Form 10-Q, or in the documents incorporated by reference into this Form 10-Q, the words “anticipate,” “believe,” “estimate,” “intend”, “expect”, “may”, “will” and similar expressions are intended to identify such forward-looking statements. Such forward-looking statements include, without limitation, statements relating to competition, management of growth, our strategy, future sales, future expenses and future liquidity and capital resources. All forward-looking statements in this Form 10-Q are based upon information available to us on the date of this Form 10-Q, and we assume no obligation to update any such forward-looking statements. Our actual results, performance and achievements could differ materially from those discussed in this Form 10-Q. Factors that could cause or contribute to such differences (“Cautionary Statements”) include, but are not limited to, those discussed in Item 1A. “Risk Factors” and elsewhere in our Annual Report on Form 10-K.  All subsequent written and oral forward-looking statements attributable to us, or persons acting on our behalf, are expressly qualified in their entirety by the Cautionary Statements.

Basis of Presentation

The financial information presented in this Form 10-Q is not audited and is not necessarily indicative of our future consolidated financial position, results of operations or cash flows. Our fiscal year-end is December 31, and our fiscal quarters end on March 31, June 30 and September 30. Unless otherwise stated, all dates refer to our fiscal year and fiscal periods.

Overview

Axion International Holdings, Inc. (“we”, “our” or the “Company”) is the exclusive licensee of patented technologies developed by scientists at Rutgers University (“Rutgers”), can transform recycled consumer and industrial plastics into structural products which are more durable and have a substantially greater useful life than traditional products made from wood, steel and concrete.  We manufacture, market and sell composite rail ties and structural building products, such as pilings, I-beams, T-beams and boards which, based upon the licensed technology and know-how, are fully derived from common recycled plastics and high-density polymers, such as polyethylene, polystyrene and polypropylene.  These recycled plastics, which are combined with recycled plastic composites containing encapsulated fiberglass, achieve structural thickness, strength and creep resistance.  Our products, manufactured through an extrusion process, are eco-friendly, non-corrosive, moisture impervious, non-chemical leaching and insect and rot resistant.  Our products possess superior lifecycles and generally have greater durability and require less maintenance than competitive products made from wood, steel or concrete.  We market our products in two lines, “ECOTRAX,” our line of rail ties, and “STRUXURE,” our line of structural building products.

Critical Accounting Policies

Management’s Discussion and Analysis of Financial Condition and Results of Operations are based upon our financial statements, which have been prepared in accordance with generally accepted accounting principles (“GAAP”) in the U.S. The preparation of financial statements in conformity with GAAP requires management to make estimates, judgments and assumptions that affect the amounts reported in our condensed consolidated financial statements and accompanying notes. Our critical accounting policies are those that affect our financial statements materially and involve difficult, subjective or complex judgments by management.

An accounting policy is deemed to be critical if it requires an accounting estimate to be made based on assumptions about matters that are highly uncertain at the time the estimate is made, and if different estimates that reasonably could have been used or changes in the accounting estimate that are reasonably likely to occur could materially change the financial statements. 

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Use of Estimates

The preparation of financial statements in conformity with GAAP requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date the financial statements and the reported amount of revenues and expenses during the reporting period.  Actual results could differ from those estimates.

Revenue

Revenue is recognized when persuasive evidence of an agreement with the customer exists, products are shipped or title passes pursuant to the terms of the agreement with the customer, the amount due from the customer is fixed or determinable, collectability is reasonably assured, and when there are no significant future performance obligations.

We recognize revenue when a fixed commitment to purchase the products is received, title or ownership has passed to the customer and we do not have any specific performance obligations remaining, such that the earnings process is complete.

In most cases, we receive a purchase order from our customer specifying the products requested and delivery instructions. We recognize revenue upon our delivery of the products as specified in the purchase order.

In other cases where we have a contract which provides for a large number of products and few actual deliveries, the revenues are recorded each month as the products are produced and the risk of ownership passes to the customer upon pre-delivery acceptance. Prior to deliveries, our customer’s products are segregated from our inventory and not available for fulfilling other orders.

Our business encompasses the production and sale of structural plastic products (made from recycled plastic waste) and include products such as railroad ties, pilings, I-beams, T-beams, and various size boards including a tongue and groove design that are utilized in multiple engineered design solutions such as rail track, rail and tank bridges (heavy load), pedestrian/ park and recreation bridges, marinas, boardwalks and bulk heading to name a few. Typically, customers are billed based on terms of their purchase order which are generally upon delivery.

In the past there have been certain situations where we provided services, such as engineering or other consulting in addition to our products, customers were billed based on the terms included in the contracts, which were generally upon delivery of certain products or information, or achievement of certain milestones as defined in the contracts.  When billed, such amounts were recorded as accounts receivable.  Revenue earned in excess of billings represented revenue related to services completed but not billed, and billings in excess of revenue earned represented billings in advance of services performed. Contract costs included all direct material and labor costs and those indirect costs related to contract performance, such as indirect labor, supplies, tools and depreciation costs.  Losses on contracts were recognized in the period such losses were determined.  We did not believe warranty obligations on completed contracts were significant.  

Costs of Sales

We recognize costs of sales simultaneous with the recognition of the related revenue. The costs of sales are primarily comprised of the cost of raw materials and the costs and expenses associated with our third-party manufacturing arrangements necessary to produce the finished product.
 

Share-based Compensation

We record share-based compensation for transactions in which we exchange our equity instruments for services of employees, consultants and others based on the fair value of the equity instruments issued at the date of grant or other measurement date.  The fair value of common stock awards is based on the observed market value of our stock.  We calculate the fair value of options and warrants using the Black-Scholes option pricing model.  Expense is recognized, net of expected forfeitures, over the period of performance.  When the vesting of an award is subject to performance conditions, no expense is recognized until achievement of the performance condition is deemed to be probable.
 

Derivative Instruments

 

For derivative instruments that are accounted for as liabilities, the derivative instrument is initially recorded at its fair value and is then re-valued at each reporting date, with changes in fair value recognized in earnings each reporting period. We use the Black-Scholes model to value the derivative instruments at inception and subsequent valuation dates. The classification of derivative instruments, including whether such instruments should be recorded as a liability or as equity, is re-assessed at the end of each reporting period, in accordance with FASB ASC Topic 815, “Derivatives and Hedging”. Derivative instrument liabilities are classified in the balance sheet as current or non-current based on whether or not the net-cash settlement of the derivative instrument could be required within twelve months of the balance sheet date.


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Recent Accounting Pronouncements

For information regarding recent accounting pronouncements and their effect on us, see “New Accounting Pronouncements” in Note 1 of the unaudited Notes to Condensed Consolidated Financial Statements contained herein.

Results of Operations – Three Months and Nine Months Ended September 30, 2011 and 2010

Overview

In late 2010, we began the next phase of our development. Having completed a number of commercially-engineered solution projects over the past several years, we began refocusing our activities from a proof-of-concept demonstrator to a strategically focused sales-oriented growth company. Over the past several years, we had focused on advancing the development of our technology and products.  As proof-of-concept, we completed the deployment of our products across multiple customers, applications and industries. Beginning late in 2010 we began introducing our rail ties to mass markets globally and during the three and nine months ended September 30, 2011, we have begun to formulate our sales strategy in regards to our other recycled structural composite building products to other public- and private-sector buyers. Our strategic focus is on the continued growth of sales, initially within the rail tie sectors, the expansion of our technology within and across markets, and the expansion of our infrastructure in order to manufacture our products and support our growing sales order pipeline.

During the three and nine months ended September 30, 2011, we’ve continued to focus on identifying and evaluating various sources of raw materials as well as locations, processes and methods in which to effectively and efficiently manufacture our products to meet increased demand.  Previously, we sourced our raw materials from third-party and middlemen suppliers, at the stage of being ready for production (i.e., washed, cleaned and ground) which routinely resulted in the acquisition of raw materials at less-than favorable prices. We have met some success with acquiring and contracting for raw materials in bulk form, resulting in more favorable prices. For example, during the three months ended June 30, 2011 we bid on and were awarded two contracts for bulk raw materials directly from municipal sources and have identified facilities to wash, grind and prepare it for production. During the three months ended September 30, 2011, we began to utilize a portion of the raw materials in bulk form to achieve the lowest cost to produce a quality product. As the cost of our raw materials is the single largest determinant of our costs of goods sold, we continue to search out, and secure agreements with sources of cheaper raw materials, while ensuring those materials meet or exceed our quality standards.

During the three months ended September 30, 2011, we entered into a two year agreement with an additional third-party manufacturer intended to provide us with a significant increase in production capacity of rail ties. The agreement is subject to renewal upon mutual agreement. The agreement allows for the production of our products utilizing our manifolds, molds and controllers, at predetermined and fixed production costs during the initial term of the agreement.  We initiated test production runs in September 2011 and expect to begin production of rail ties in the three months ended December 31, 2011.

We engaged a consulting group and during the nine months ended September 30, 2011, and have begun to develop and support our quality programs and process improvements in all facets of our business. These initiatives include the implementation of an ISO 9001:2008 World Class Quality Management System, which is scheduled for completion with a certification audit during the three months ended December 31, 2011.

Because we continue in the early stages of commercial manufacturing activities, our costs of sales have been greater than we would expect. We fully anticipate as we advance our manufacturing processes and methods and continue to identify and partner with critical suppliers of raw materials and other production materials and services, our costs of sales will be at more favorable levels.

Revenue

Our strategic focus is on the continued growth of the sales of our products, and the expansion of our technology within and across markets to continue the expansion of our growing pipeline. To broaden our market, we’ve undertaken strategic initiatives, such as the ongoing development and deployment of supporting documentation, research and publications of the structural properties and performance of our products, with the goal to educate the engineers and developers who would recommend our products for their clients.

22
 

To broaden our geographic market opportunities, during June 30, 2011 we signed a Letter of Intent to form a global joint venture to capitalize on the world-wide rail tie market. We anticipated that this business opportunity would supplement our own efforts which, to date have been successful in securing sales orders from customers in several international markets. During the three months ended September 30, 2011, we determined that to successfully expand internationally, we need to explore various business strategies and opportunities, and have not executed a definitive agreement with our global joint venture partner at this time.

We recognized revenue of approximately $0.7 million and $0.4 million during the three months ended September 30, 2011 and 2010, respectively. For the same periods, we recognized approximately $0.3 million (primarily to one customer) and $0.4 million, respectively in rail tie revenue, with the balance for 2011 of approximately $0.4 million comprised of sales of our structural products.

For the nine months ended September 30, 2011 and 2010, we recognized revenue of approximately $2.2 million and $1.3 million, respectively. Sales of our railroad ties for the nine months ended September 30, 2011 and 2010 were approximately $1.5 million (less than approximately 40% was to one customer) and $0.6 million, respectively. The balance for the nine months ended September 30, 2011 were sales of our structural products, and for the same period in 2010, was primarily from the re-construction of the two bridges in Virginia.

During the nine months ended September 30, 2011, we shipped products to nineteen customers, including seven new customers during the three months ended September 30, 2011. We have increased our sales backlog and pipeline as a result of our re-focused strategic growth initiative. As of November 2, 2011, our backlog of purchase orders and multi-year delivery contracts in hand of approximately $14.5 million includes approximately $0.8 million in rail ties accepted by our customer at September 30, 2011 but for which transfer of ownership has not occurred. Our pipeline as of November 2, 2011 includes multiple opportunities in the negotiation and review phase totaling approximately $2.0 million and approximately $86.2 million in opportunities in the proposal delivery phase.

Costs of Sales

Our costs of sales are primarily comprised of the cost of raw materials and the costs and expenses associated with our third-party manufacturing arrangements necessary to produce the finished product.  We purchase the raw materials in various stages, from bulk plastic containers which require further processing before use (i.e., washing, drying and grinding), to ready-for-production pellets. Not only does the processing stage at which the raw material has reached prior to purchase have a different price point, but where the raw materials are sourced from also impacts the price. Typically, the further along the raw materials have been processed, the more expensive the per pound cost. For example, raw materials sourced through third-party recycling middlemen or brokers are more expensive than sourcing directly through municipalities. In order to reduce our raw material costs, our current strategies have included broadening our raw material sources and locating and bidding on recycled municipal materials and other low-cost, unprocessed raw materials. During the three months ended June 30, 2011, we bid on and were awarded two municipal contracts for raw materials.

In conjunction with our third-party manufacturing partners, we’ve taken steps to reduce our production costs and expenses. Our current effort has been in increasing production capacity, both through a focused joint effort with our existing manufacturing partner, as well as adding an additional manufacturing partner.  During the three months ended September 30, 2011, we entered into a third-party manufacturing agreement intended to provide us with a significant increase in production capacity of rail ties. We had anticipated achieving full production capacity by September 1, 2011, but we initiated test production runs in late September 30, 2011, and anticipate reaching full capacity production levels during the three months ending December 31, 2011. As with our existing manufacturing partner, the agreement allows for the production of our products utilizing our manifolds, molds and controllers, at predetermined and fixed production costs during the term of the agreement.

The various steps taken during the nine months ended September 30, 2011, from the sourcing of our raw materials to the relationships with our third-party manufacturing partners, should benefit us in reducing and controlling our costs of sales. We anticipate that the benefit of the lower raw material costs we’re encountering should begin to be realized in costs of sales in future periods.

23
 

For the three and nine months ended September 30, 2011, our costs of sales were approximately $0.6 million and $2.1 million, respectively. This resulted in gross margins of approximately $77,000 (or approximately 11%) and $85,000 (or approximately 4%), for the three and nine months ended September 30, 2011, respectively. With the initiatives underway in the sourcing of our raw materials and process improvements, we experienced a small reduction in the cost of the raw material component of costs of sales. In addition, during the three months ended September 30, 2011, our third-party manufacturing costs became a variable cost based on pounds of finished goods produced, rather than a fixed daily cost.

For the three and nine months ended September 30, 2010, our costs of sales were approximately $0.3 million and $1.3 million, respectively. The costs of sales for the nine months ended September 30, 2010, included the cost of additional materials supplied to our bridge products, less efficient manufacturing processes, and a period of increased raw material prices. Because we were in the early stages of commercial activities during this period, costs of these revenues were highly dependent on the pricing of individual contracts, concurrent production activities, the use of subcontractors and the timing and mix of product sales and services. These projects were the final commercially engineered solution offerings where we were focused on proof-of-concept, rather than product sales. We do not anticipate entering into these types of arrangements in the future.

Because we continue in the early stages of commercial activities, our historical costs of sales may not be indicative of the costs of sales in the future.

Research and Development

We continue to work with our scientific team at Rutgers University to enhance our product formulations, develop innovative products and expand the reach of our existing products. Research and development expenses were approximately $130,000 and $296,000 for the three and nine months ended September 30, 2011, respectively as compared to $112,000 and $216,000 for the corresponding periods in 2010, respectively.  

During the three months ended September 30, 2011, we continued the third-party testing of our products, which results are intended to be used in introducing and expanding our sales of structural building products. We anticipate our research and development expenses may fluctuate significantly in the future as projects and products are identified and decisions made to either pursue or not.

Marketing and Sales

We incurred marketing and sales expenses of approximately $103,000 and $167,000 during the three and nine months ended September 30, 2011, respectively compared to a credit balance (resulting from a reclassification) of approximately $124,000 for the three months ended September 30, 2010 and $253,000 for the nine months ended September 30, 2010. During the three months ended September 30, 2011, we expanded our business development, marketing and sales effort through the addition of internal staff and additional external efforts through product branding (ECOTRAX, our composite rail ties and STRUXURE, our composite structural building products), trade shows and other marketing programs.

Even though we’ve increased our marketing and sales effort, we anticipate incurring significant marketing and sales expenses in the near future. The strategy we employ in reaching out to our target markets whether through collaborative approaches, such as joint ventures, by building our own sales and marketing infrastructure, or by out-licensing our technology to others, will have a significant effect on our marketing and sales expenses.

General and Administrative

During the three and nine months ended September 30, 2011, we incurred approximately $1.3 million and $5.1 million in general and administrative expenses, respectively. For both periods, the expenses represent the costs incurred by our senior management team, administrative support provided to them, and the services of consultants to advise and assist with our strategic and financial plan activities.  During the three and nine months ended September 30, 2011, we recognized approximately $0.5 million and $2.8 million, respectively in share-based compensation expense in the form of the fair value of shares of our common stock, warrants or options issued to consultants, collaborators, employees and directors.

General and administrative expenses for the corresponding periods in 2010 were approximately $0.3 million and $3.2 million, respectively. We recognized a reduction of approximately $0.1 million and a charge of approximately $1.4 million in share-based compensation expense, for the three and nine months ended September 30, 2010, respectively.

24
 

We anticipate we will continue to use stock-based compensation when compensating consultants and others, in certain situations. In addition, we anticipate as we continue to grow our business, our general and administrative expenses will increase.

Depreciation and Amortization

For the three months ended September 30, 2011, we recorded depreciation expense of approximately $23,000 for manufacturing and production equipment as a charge to cost of sales.  For prior periods, depreciation of manufacturing equipment was not material and was categorized in operating expenses on our statement of operations, and was $326 and approximately $70,000 for the three and nine months ended September 30, 2011, respectively. The amounts for the comparable periods in 2010 were approximately $67,000 and $204,000, respectively.
 
During the three and nine months ended September 30, 2011, we purchased approximately $736,000 and $833,000, respectively of equipment for our production lines. We anticipate that we will continue to increase our production capacity as necessary and will continue to purchase manifolds, molds, controllers and other equipment necessary to manufacture our products. This may increase depreciation and amortization expense in the future.

Interest Expense and Amortization of Debt and Preferred Stock Discount

Interest expense, primarily related to the contractual interest on our convertible debt, the amortization of related convertible debt discount, the amortization of the fair value of warrants issued as additional interest pursuant to our amended convertible debentures, and the amortization of our convertible preferred stock discount, was approximately $272,000 and $1.0 million for the three and nine months ended September 30, 2011, respectively. The contractual interest and fair value of warrants issued as additional interest on our convertible debt for the three and nine months ended September 30, 2011, was approximately $100,000 and $311,000, respectively. At the time of issuance, we recorded discounts on our convertible securities primarily due to the imbedded conversion features, the fair value of any related warrants issued in conjunction with the securities and any costs incurred in issuing the security. These discounts are amortized over the term of the underlying convertible security. For the three and nine months ended September 30, 2011 we amortized approximately $172,000 and $728,000, respectively to expense. Any unamortized discount remaining when the security is repaid or converted is written off to expense in that period.

For the three and nine months ended September 30, 2010, regarding the discounts, we amortized approximately $366,000 and $555,000, respectively to expense. The remaining interest expense for the corresponding periods of approximately $35,000 and $82,000, respectively, is a result of applying the contractual interest rate to the principal for each security for that period.

At September 30, 2011, the unamortized discounts for our convertible securities were approximately $1.3 million. The unamortized discount associated with the convertible debentures will be expensed through June 2012.  The unamortized discount associated with the convertible preferred stock is being amortized over three years (the period of time after which the preferred stock may be redeemed), and the balance remaining unamortized at September 30, 2011, will be amortized through April 2014.
 

Change in Fair Value of Derivative Liabilities

 

Pursuant to the terms of our Preferred Stock, if we do not report a certain level of revenue for the year ended December 31, 2011, we are required to issue warrants to the holders of the Preferred Sstock. At initial issuance of the preferred stock, we recorded the fair value as a derivative liability and at subsequent reporting dates, we recognize the change in fair value. We recognized a change in fair value at September 30, 2011 of $2.4 million. We did not have derivative liabilities during the year ended September 30, 2010.


Income Taxes

We have unused net operating loss carry forwards, which include losses incurred from inception through September 30, 2011. Due to the uncertainty that sufficient future taxable income can be recognized to realize associated deferred tax assets, we have not recorded an income tax benefit at September 30, 2011.

Liquidity, Capital Resources and Plan of Operations
 

At September 30, 2011 we had approximately $5.1 million in current assets and $4.3 million in current liabilities resulting in working capital of $0.8 million. This compares to a working capital deficit of $0.7 million at December 31, 2010.


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During June 2011, the holder of our 7% convertible note in the principal amount of $350,000, elected to convert the principal and unpaid and accrued interest through maturity, into shares of common stock. In addition, at maturity in February 2011, the holder of our 10% convertible note in the principal amount of $60,000, elected to convert the principal and unpaid and accrued interest, into shares of common stock. Additionally, we were able to finalize amendments to certain of our convertible debentures, which among other amended terms, extended the maturity dates into 2012. Of $772,500 in principal amount of convertible debt at September 30, 2011, $172,500 is due by January 31, 2012 and $600,000 is due in June 2012.

We used approximately $4.1 million and $1.8 million in our operating activities during the nine months ended September 30, 2011 and 2010, respectively.  As we increased our capacity to produce more finished products, our inventory increased by approximately $1.5 million and our accounts receivable increased approximately $0.5 million from December 31, 2010.

To increase production capacity, we purchased property and equipment of approximately $0.8 million during the nine months ended September 30, 2011.  We anticipate purchasing additional property and equipment during the next twelve months as we continue to expand our manufacturing capacity. We spend approximately $0.7 million to have a typical production line made, delivered and installed. Additional orders for production equipment have been and will be made, for which we will be required to make substantial additional payments.

Financing activities during the nine months ended September 30, 2011 consisted primarily of the sale of our 10% convertible preferred stock of $6.8 million, net of expenses. Financing activities have generated net cash proceeds net of repayments, totaling approximately $6.8 million and $2.4 million during the nine months ended September 30, 2011 and 2010, respectively.

Subsequent to September 30, 2011, we entered into a revolving credit agreement (the “Agreement”) with an unaffiliated third party (“Lender”). Under the terms of the Agreement, Lender has agreed to lend us up to $2.0 million on a revolving basis (the “Loan”). The Loan bears interest at 12% per annum on the outstanding principal amount. The Lender may elect to have all or a portion of accrued interest paid in our shares of common stock. The common stock will be valued at the lessor of (a) $0.80 per share or (b) $0.10 per share less than the variable weighted average price (“VWAP”) of our common stock for the thirty days ending one trading prior to the date of issuance of such shares. The Loan will mature on September 30, 2012. The Lender may convert up to fifty percent of the trailing ninety (90) day average of outstanding principal amount under the Loan into our common stock. Such common stock shall be valued at the lessor of (a) $0.80 per share or (b) $0.10 per share less than the VWAP for our common stock for any thirty days ending one trading prior to the date of issuance of such shares. In consideration for the Loan, we are obligated to pay all legal and accounting costs associated with the documentation of the Loan and will issue to Lender 250,000 shares of our restricted common stock. We have agreed to use our commercial and reasonable efforts to register the common stock issued to Lender within six months from date of closing provided, however, if such common stock is not registered we will redeem all of Lender’s unregistered stock in cash at a price equal to the greater of (a) the average VWAP for the thirty days ending one trading day prior to the date of issuance or (b) $0.90 per share. The Company has given Lender a security interest in all inventory and its accounts pursuant to terms of a security agreement. Copies of the related documents are filed with this form as Exhibits 10.1 to 10.3.

Our ability to redeem our convertible preferred stock when and if redeemed by the holder, pay principal and interest on our outstanding debt and to fund our planned operations, including certain minimum royalties pursuant to our license agreement with Rutgers University, depends on our future operating performance or our ability to raise capital. Pursuant to the terms of the convertible preferred stock, we elected to pay the dividend for the quarter ended September 30, 2011 in shares of our common stock, rather than in cash. Whether or not we make the same election for future quarters will have an impact on our cash balances. The timing and amount of our financing needs will be highly dependent on our ability to manufacture our products at a cost which provides for an appropriate return, the success of our sales and marketing programs, our ability to obtain purchase commitments, the size of such purchase commitments and any associated working capital requirements.

Our current operating plans for the next fiscal year are to enhance and significantly expand our manufacturing capacity to meet our customer commitments, expand our marketing and sales capabilities to enhance and expand our pipeline of sales orders, and continue to develop innovative solutions for our customers. Although we have raised additional funds through the issuance of our 10% convertible preferred stock and are currently exploring other financing sources, there can be no assurance that we will achieve our financing needs or if it will be available, or if available, that such financing will be pursuant to terms acceptable to us.  Further, if we issue additional equity or debt securities, stockholders may experience additional dilution or the new equity securities may have rights, preferences or privileges senior to those of existing holders of our common stock.

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Disclosure About Off-Balance Sheet Arrangements

We do not have any transactions, agreements or other contractual arrangements that constitute off-balance sheet arrangements.

Item 3.  Quantitative and Qualitative Disclosures About Market Risks.

Not applicable.

Item 4. Controls and Procedures

 

(a) Evaluation of disclosure controls and procedures.

 

With the participation of our chief executive officer and chief financial officer, we evaluated the effectiveness of our disclosure controls and procedures pursuant to Rule 13a-15 under the Exchange Act. In designing and evaluating the disclosure controls and procedures, we recognize that any controls and procedures, no matter how well designed and operated, can provide only reasonable assurance of achieving the desired control objectives. In addition, the design of disclosure controls and procedures must reflect the fact that there are resource constraints and that we are required to apply our judgment in evaluating the benefits of possible controls and procedures relative to their costs.

 

Based on our evaluation, our chief executive officer and chief financial officer concluded that, as a result of the material weaknesses described below, as of September 30, 2011, our disclosure controls and procedures are not designed at a reasonable assurance level and are ineffective to provide reasonable assurance that information we are required to disclose in reports that we file or submit under the Exchange Act is recorded, processed, summarized, and reported within the time periods specified in SEC rules and forms, and that such information is accumulated and communicated to our management, including our chief executive officer and chief financial officer, as appropriate, to allow timely decisions regarding required disclosure.  The material weaknesses, which relate to internal control over financial reporting, that were identified are: 

 

a)We did not maintain sufficient personnel with an appropriate level of technical accounting knowledge, experience, and training in the application of GAAP commensurate with our complexity and our financial accounting and reporting requirements. We have limited experience in the areas of financial reporting regarding complex financial instruments.  As a result, there is a reasonable possibility that material misstatements of the consolidated financial statements, including disclosures, will not be prevented or detected on a timely basis. For example, on May 10, 2012, we became aware that we had failed to recognize a warrant derivative liability with respect to our 10% Convertible Preferred Stock and the subsequent measurement of fair value of the warrant derivative liability, as required by Accounting Standards Codification 815-40.  As a result, we determined that our condensed consolidated financial statements as of and for the three months ended September 30, 2011 filed in the Quarterly Report on Form 10-Q and our consolidated financial statements as of and for the year ended December 31, 2011 filed in the Annual Report on Form 10-K (collectively, the “Reports”) should not be relied upon and needed to be restated; and

 

b)Due to our small staff, we do not have a proper segregation of duties in certain areas of our financial reporting and other accounting processes and procedures. This control deficiency, results in a reasonable possibility that material misstatements of the consolidated financial statements will not be prevented or detected on a timely basis.

 

We are committed to improving our financial organization. As part of this commitment, in May 2012, we adopted additional processes and procedures over financial reporting as a result of the failure in recognizing the warrant derivative liability issue that resulted in the amendment to our Reports. If the issuance of any securities is contemplated, we will consult with legal counsel and appropriate accounting resources to evaluate the financial statement impact that the issuance of such financial instruments may have prior to issuance. Additional measures may be implemented as we evaluate the effectiveness of these efforts.  We cannot assure you that these remediation efforts will be successful or that our internal control over financial reporting will be effective in accomplishing the control objectives.

 

In addition, we will continue to evaluate the need and costs to increase our personnel resources and technical accounting expertise within the accounting function to resolve non-routine or complex accounting matters.  As our operations are relatively small and we continue to have net cash losses each quarter, we do not anticipate being able to hire additional internal personnel until such time as our operations are profitable on a cash basis or until our operations are large enough to justify the hiring of additional accounting personnel. As necessary, we may engage consultants in the future in order to ensure proper accounting for our consolidated financial statements.

 

We believe that engaging additional knowledgeable personnel with specific technical accounting expertise will remedy the following material weakness: insufficient personnel with an appropriate level of technical accounting knowledge, experience, and training in the application of GAAP commensurate with our complexity and our financial accounting and reporting requirements.

 

We believe that when the circumstances allow for the hiring of additional personnel who have the technical expertise and knowledge with the non-routine or technical issues we have encountered in the past, will result in both proper recording of these transactions and a much more knowledgeable finance department as a whole. Due to the fact that we have a limited internal accounting staff, additional personnel will also allow for the proper segregation of duties and provide more checks and balances within the department. Additional personnel will also provide the cross training needed to support us if personnel turn-over issues within the department occur. We believe this will greatly decrease any control and procedure issues we may encounter in the future.

 

 (b) Changes in internal control over financial reporting.

 

We regularly review our system of internal control over financial reporting and make changes to our processes and systems to improve controls and increase efficiency, while ensuring that we maintain an effective internal control environment. Changes may include such activities as implementing new, more efficient systems, consolidating activities, and migrating processes. There were no changes in our internal control over financial reporting that occurred during the quarter ended September 30, 2011 that have materially affected, or are reasonably likely to materially affect, our internal control over financial reporting.


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PART II. OTHER INFORMATION

Item 1. Legal Proceedings.

None.

Item 2. Unregistered Sales of Securities and Use of Proceeds.

We issued 148,105 shares of common stock effective June 30, 2011, as payment of, in lieu of cash, the dividends on our 10% convertible preferred stock, payable as of June 30, 2011 which was accrued at June 30, 2011, with a fair value at date of issue of $176,245.

We issued 177,563 shares of common stock effective September 30, 2011, as payment of, in lieu of cash, the dividends on our 10% convertible preferred stock, payable as of September 30, 2011, with a fair value at date of issue of $175,787.

During July 2011, we issued 42,373 shares of common stock as payment, in lieu of cash, of the balance due on the minimum royalties due pursuant to our license agreement, with a fair value at date of issue of $50,000.

Pursuant to the terms of an agreement with a consultant, in August 2011 we issued 100,000 shares of common stock, with a fair value at date of issue of $120,000.

During the three months ended September 30, 2011, we issued warrants to purchase 33,750 shares of our common stock at a weighted average exercise price of $1.27 per share, to various consultants for services performed, or to be performed on our behalf.  The warrants had a fair value of $24,586 at the date of grant based on the Black-Scholes pricing model, which was recognized in general and administrative expenses during the period.

During the three months ended September 30, 2011, we issued warrants to purchase 100,005 shares of our common stock at a weighted average exercise price of $0.60 per share, to debenture holders pursuant to the amended terms of our 10% convertible debentures due in June 2012. The warrants had a fair value of $72,971 at the date of grant based on the Black-Scholes pricing model, which was recognized in interest expense during the period.

All shares of common stock were issued to accredited investors pursuant to an exemption from registration under the Securities Act of 1933

Item 3. Defaults Upon Senior Securities.

None.

Item 5. Other Information.

None.

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Item 6. Exhibits.

Exhibits:

31.1
Section 302 Certification of Chief Executive Officer
   
31.2
Section 302 Certification of Principal Financial Officer
   
32.1
Section 906 Certification of Principal Executive Officer
   
32.2
Section 906 Certification of Principal Financial Officer
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SIGNATURES

Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned thereunto duly authorized.

 
Axion International Holdings, Inc.
   
Date:  May 21, 2012
/s/ Steven Silverman
 
Steven Silverman
 
Chief Executive Officer
   
Date:  May 21, 2012
/s/ Donald Fallon
 
Donald Fallon
 
Chief Financial Officer
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