Attached files
Exhibit 14.1
Endeavour International Corporation
Code of Business Conduct
At Endeavour International Corporation (Endeavour or the Company), we conduct our business
with the highest degree of honesty and ethical behavior. These standards are the cornerstone of our
work. We are direct, clear, and ethical in our communications and actions. We speak with honesty,
courage, and care. We are accountable for our words, our work, and our processes, which lead to a
challenging and rewarding work environment.
This handbook sets forth Endeavours fundamental business values. It is by no means an exhaustive
account, but rather a summary of some of the basic standards that underlie our business ethics and
professional integrity; standards that apply to all Endeavour employees. All employees are
responsible for familiarizing themselves with all corporate policies.
After reading this handbook, we encourage you to discuss its content with others and to ask
questions if any items are not completely clear. Should you know of any events or transactions that
violate these policies, your responsibility is to communicate the information promptly to your
manager or the Office of the Corporate Secretary. Understanding, communicating, and working
together are what make our policies effective and our workplace outstanding.
/s/ William L. Transier
William L. Transier
Chairman, President and Chief Executive Officer
Endeavour International Corporation
Endeavour International Corporation
Adopted December 2007
Updated February 2011
Updated February 2011
CONTENTS
COMPLIANCE IS SERIOUS BUSINESS |
1 | |||
REPORTING POSSIBLE VIOLATIONS OF POLICIES |
2 | |||
DISCIPLINARY ACTIONS |
3 | |||
YOUR RESPONSIBILITIES TO ENDEAVOUR AND ITS STOCKHOLDERS |
4 | |||
Equal Opportunity |
4 | |||
Conflicts of Interest |
5 | |||
Gifts and Entertainment |
5 | |||
Outside Employment |
6 | |||
Outside Directorships |
6 | |||
Business Interests |
6 | |||
Related Parties |
6 | |||
Other Situations |
6 | |||
Disclosure |
6 | |||
Reporting Conflicts of Interest |
7 | |||
Protecting Endeavours Confidential Information |
8 | |||
The Confidential Information Agreement |
8 | |||
Disclosure of Confidential Information |
8 | |||
Computing Security |
8 | |||
Anti-Corruption Compliance |
9 | |||
Requirements of the FCPA |
9 | |||
Requirements of the ATCSA |
9 | |||
Requirements of the UKBA |
10 | |||
Obligations Under Securities Laws |
12 | |||
Disclosure to SEC and Other Public Communications |
12 | |||
Insider Trading |
12 | |||
Obligations Under Other Laws |
12 | |||
Section 16 Reporting |
12 | |||
Environmental Policy |
13 | |||
Use of Endeavours Assets |
14 | |||
General |
14 | |||
Computers and Other Equipment |
14 | |||
Software |
14 | |||
Use of E-mail |
14 | |||
Use of the Internet |
15 | |||
Corporate Opportunities |
15 | |||
Maintaining and Managing Records |
16 | |||
Employee Conduct |
16 | |||
Payment Practices |
18 | |||
Accounting Practices |
18 | |||
Political Contributions |
18 | |||
Vendors, Contractors, and Consultants |
18 | |||
Approval Limitations |
19 | |||
RESPONSIBILITIES TO OUR SUPPLIERS AND CONTRACTORS |
20 |
i
Payments or Gifts from Others |
20 | |||
Handling the Confidential Information of Others |
21 | |||
Need-to-Know |
21 | |||
Notes and Reports |
21 | |||
ANNUAL FILING AND DISCLOSURE REQUIREMENTS |
22 | |||
Periodic Filings |
22 | |||
Internal Control Report |
22 | |||
Certifications |
22 | |||
Disclosing Amendments and Waivers |
22 | |||
ACKNOWLEDGMENT AND CERTIFICATION |
23 | |||
A Final Word |
24 |
APPENDIX A Anti-Corruption Policy and Procedures
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ENDEAVOUR CODE OF BUSINESS CONDUCT
COMPLIANCE IS SERIOUS BUSINESS
Endeavours policies about honest and ethical business conduct reflect the kind of company we
strive to be. A fundamental responsibility of being an Endeavour employee is respecting and
adhering to our policies. Many Endeavour policies also reflect the requirements of applicable laws
or regulations. Policy violations can create significant liability for Endeavour, its directors,
officers, and employees. Liabilities may result in monetary damages and may even threaten our
ability to continue to do business.
In trying to determine whether any given action is appropriate, do not hesitate to ask your manager
or the Office of the Corporate Secretary.
As a condition of your employment, you will be required to certify on the form provided at the end
of this Code of Business Conduct (the Code) that you have received, read and understand
this Code and that you have complied and that you will continue to comply with this Code. The
signed form will be placed in your personnel file for permanent reference.
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ENDEAVOUR CODE OF BUSINESS CONDUCT
REPORTING POSSIBLE VIOLATIONS OF POLICIES
If you know of, or suspect, any conduct which you believe to be inconsistent with, or in
violation of, applicable laws, rules or regulations (including, without limitation, the listing
requirements of NYSE Amex and any other stock exchange upon which Endeavours securities are
traded), this Code or any other code, policy or procedure of Endeavour (including, without
limitation, Endeavours Code of Ethics for Senior Officers), you are obligated to promptly report
it to one of the following:
| your manager; or | |
| the Office of the Corporate Secretary. |
If you wish to submit a concern confidentially or anonymously, you may call the Conduct Hotline at
1.888.378.2439 or send a letter or fax to the Office of the Corporate Secretary. Endeavour will
handle all inquiries discreetly and preserve confidentiality of anyone requesting guidance or
reporting a possible violation to the extent possible and within the limits allowed by applicable
law.
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DISCIPLINARY ACTIONS
The matters covered in this Code are of the utmost importance to Endeavour, its stockholders,
and its business partners, and are essential to Endeavours ability to conduct business in
accordance with its stated values. We expect all of our directors, officers, employees,
contractors, and consultants to adhere to these rules in carrying out their duties for Endeavour.
For the purposes of this Code, an employee shall include an Endeavour director or officer.
Endeavour will take appropriate action against any employee, contractor, or consultant whose
actions are found to violate these policies or any other of Endeavours specific policies.
Disciplinary actions may include immediate termination of employment or business relationship, at
Endeavours discretion. Where Endeavour has suffered a loss, it will pursue its remedies against
the individuals or entities responsible. Where applicable laws, regulations or rules have been
violated, Endeavour will cooperate fully with the appropriate authorities. This Code does not alter
an employees at-will relationship with Endeavour, where applicable.
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YOUR RESPONSIBILITIES TO ENDEAVOUR AND ITS STOCKHOLDERS
Equal Opportunity
Endeavours values include ethical actions, honesty, respect for others, and teamwork. Their
exercise requires an environment that is open, supportive, and interdependent. No action could be
more contrary to our values than discrimination.
Our policies prohibit discrimination and harassment of any kind. Each of us needs to meet this
obligation. Discrimination, harassment, slurs, or jokes based on a persons race, color, creed,
religion, national origin, citizenship, age, sex, marital status, military service or reserve or
veteran status, sexual orientation or mental or physical disability will not be tolerated. This
applies to every Endeavour employee and contractor. In addition, directors, officers and other
employees should use reasonable efforts to seek business partners for Endeavour that do not
discriminate in hiring or in their employment practices, and who make decisions about hiring,
salary, benefits, training opportunities, work assignments, advancement, discipline, termination
and retirement consistent with Endeavours policies and values.
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Conflicts of Interest
Each of us has a responsibility to Endeavour, our stockholders, and each other. Although this
duty does not prevent us from engaging in personal transactions and investments, it does demand
that we avoid situations where a conflict of interest may occur or appear to occur. Endeavour is
subject to scrutiny from many different individuals and organizations. We should always strive to
avoid even the appearance of impropriety.
There are several situations that may result in a conflict of interest. The most common include:
| Accepting gifts and/or entertainment from suppliers, contractors, or other third parties with which Endeavour does business; | |
| Being employed by another company while still an Endeavour employee; | |
| Serving as a director on a competitors board; | |
| Owning a significant part of or participating in another company or business; | |
| Communicating with competitors; and | |
| Having close family or close personal relationships with outside suppliers, contractors, or consultants. |
Consider these situations:
Gifts and Entertainment. It is not uncommon to receive gifts or entertainment from
existing or potential suppliers and contractors. It is important to note, however, that in addition
to increasing the cost of doing business, the receipt may lead to a perceived or actual conflict of
interest. All gifts or entertainment received must be de minimis in value and must never be
accepted prior to or immediately following the award of contracts. The gift or entertainment must
never affect your motivations or decisions. Any entertainment, favor or gift that is too
repetitive or carries a perception of influence or obligation for the giver or the recipient is
inappropriate. You must disclose gift and entertainment opportunities to your manager or supervisor
prior to accepting the gift or entertainment to better ensure transparency.
Providing or offering any gift, entertainment, favor or anything of value to any Government
Official, as the term is defined below in the Anti-Corruption Compliance Section, implicates
additional risks as well as the Companys compliance with the U.S. Foreign Corrupt Practices Act
(FCPA), U.K. Anti-Terrorism, Crime and Security Act (ATCSA), and the U.K. Bribery Act 2010 (UKBA).
Before any gift, entertainment, favor, or anything of value may be offered or provided to any
Government Official, employees must seek advance approval from the Office of the Corporate
Secretary.
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Outside Employment. You should not engage in any business outside of Endeavour if it
interferes with your performance or responsibilities to the Company. Our policies prohibit any
employee from simultaneous employment with an Endeavour supplier, customer, or competitor, and from
taking part in any activity that enhances or supports a competitors position.
Outside Directorships. It is a conflict of interest to serve as a director of a company
in competition with Endeavour. Although you may serve as a director of an Endeavour supplier, or
customer, you must first obtain approval from Endeavours Chief Executive Officer before accepting
a directorship, and any remuneration you receive should be of an amount equal to your
responsibilities. If you serve as a director at the request of Endeavour, you should not accept any
remuneration for service.
Business Interests. If you are considering investing in the business interests of
customers, suppliers, and competitors, you must first take great care to ensure that these
investments do not compromise your responsibilities to Endeavour. Many factors, including the size
and nature of the investment, your ability to influence Endeavour decisions, your access to
confidential information, and the nature of the relationship between Endeavour and the other
business should be considered in determining whether a conflict situation exists. Typically,
investments of less than two (2) percent of the total outstanding shares in companies listed on a
national or international securities exchange, or quoted daily by NASDAQ or any other board, do not
create a conflict. You must first obtain approval from Endeavours Chief Executive Officer prior to
investing in the business interests of customers, suppliers and competitors.
Related Parties. As a general rule, you should avoid conducting Endeavour business with
a family member or with a business in which a family member is associated in any significant role.
If such a transaction is unavoidable, you must obtain prior approval from Endeavours Chief
Executive Officer. It is imperative that any dealings with a related party should be conducted in
such a way that no actual or perceived preferential treatment is given to this business that would
not otherwise be given to another business.
Other Situations. Because other conflicts of interest may arise, it would be
impractical to attempt to list all possible situations within this Code. If a proposed transaction
or situation raises any questions or
doubts in your mind, you should ask your manager or the Office of the Corporate Secretary before
entering into the relationship or situation in question.
Disclosure. Each employee will be required to disclose any potential conflicts of
interest and attest to complying with all applicable Anti-Corruption laws, including the FCPA,
ATCSA, and UKBA. The Companys policies relating to these Anti-Corruption laws are described in the
Anti-Corruption Compliance Section below and in Appendix A, which is attached to this Code.
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Reporting Conflicts of Interest
Actual or potential conflicts of interest involving a non-officer employee, or a member of
such persons immediate family, must be reported in writing by the affected person (or by others
having knowledge of the existence of the actual or potential conflicts of interest) to the
employees immediate supervisor, who shall consult with the Office of the Corporate Secretary to
determine whether a conflict of interest actually exists and to recommend measures to be taken to
neutralize the adverse effect of the conflict of interest reported, if such measures are available
or appropriate under the circumstances. This procedure will be applied so as to minimize its
effect on the personal affairs of employees consistent with the protection of Endeavours
interests. The matter may also be referred to the Board of Directors for its approval or
rejection.
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YOUR RESPONSIBILITIES TO ENDEAVOUR AND ITS STOCKHOLDERS
Protecting Endeavours Confidential Information
Endeavours confidential and proprietary information is a valuable asset and includes, but is
not limited to, prospective acquisition and divestiture activity, certain seismic interpretation,
business strategies and tactics, and undisclosed financial information. Every employee has the
responsibility to safeguard the information and never disclose it prematurely.
The Confidential Information Agreement. When you joined Endeavour, you signed an
agreement to protect and hold confidential our proprietary information. This agreement remains in
effect for as long as you work for Endeavour and even after you leave the Company. Under this
agreement, you may not disclose Endeavours confidential information to anyone or use it to benefit
anyone other than Endeavour without the Companys prior written consent. Abiding by this agreement
is a fundamental condition of your employment, and you should take its provisions very seriously.
Disclosure of Confidential Information. To further Endeavours business, from time to
time our proprietary information must be disclosed to potential business partners. However, such
disclosure should never be done without carefully considering its potential benefits and risks. If
you determine in consultation with your manager and other appropriate Endeavour management that
disclosure of confidential information is necessary, you must then contact the Office of the
Corporate Secretary to ensure that an appropriate written nondisclosure agreement has been signed
by all partiesbefore any disclosure takes place. Additionally, no financial information other
than that required by statutory-reporting requirements may be disclosed without the prior approval
of Endeavours Chief Financial Officer. Never accept a third partys nondisclosure agreement
without reviewing it with the Finance Department.
Specific policies have also been established regarding who may communicate information to the press
and the financial analyst community. All inquiries or calls from the press should be referred to
the Companys Director of Investor Relations.
Computing Security. All employees and contractors of Endeavour are expected to maintain
a safe and secure computing environment in compliance with Sarbanes-Oxley regulations. Whether you
are a basic user, system or data owner, or an administrator, it is your obligation to understand
your network security role and the responsibilities associated with computer access. Every step
should be taken to ensure the confidentiality of information through the use of passwords as
outlined in the Companys computer policies and procedures. Employees should be diligent in
protecting data and informational assets in the public domain and recognize the threat of theft.
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YOUR RESPONSIBILITIES TO ENDEAVOUR AND ITS STOCKHOLDERS
Anti-Corruption Compliance
It is the Companys policy to comply with all applicable provisions of the U.S. Foreign
Corrupt Practices Act of 1977 (FCPA), the U.K. Anti-Terrorism, Crime and Security Act of 2001
(ATCSA), the U.K. Bribery Act of 2010 (UKBA), and all other equivalent anti-corruption and/or
anti-bribery legislation.
Requirements of the FCPA
The FCPA has two basic requirements which may be summarized as follows:
(a) Anti-Bribery Provisions. The Companys officers, directors, employees, contractors,
consultants, and other agents representing the Company may not corruptly offer to, promise
to, or provide cash or anything of value to any foreign official, foreign political party or
party official or any candidate for foreign political office in order to influence an act or
decision that will assist the Company in obtaining or retaining business or in directing
business to anyone else. A payment or offer is corrupt if it is made intentionally and
voluntarily with the intention of causing conduct that is prohibited by the FCPA.
A foreign official means any officer or employee of a foreign government or any department,
agency, or instrumentality thereof, or of a public international organization, or any person
acting in an official capacity for or on behalf of any such government or department,
agency, or all levels of federal, state, provincial, county, municipal and similar officials
of any government outside the United States and also include all levels of officials of any
commercial enterprise owned, controlled, or operated by a government other than the United
States, such as a national oil company. Public international organizations include
organizations such as the International Monetary Fund, the European Union, the World Bank
and other similar organizations.
(b) Record-Keeping and Accounting Provisions. U.S. listed companies are required to keep
accurate books and records in reasonable detail and to maintain a reasonable system of
internal controls.
Requirements of the ATCSA
The ATCSA makes it a criminal offence for any U.K. national or company incorporated in the
U.K. to commit a corruption offence outside the United Kingdom. Earlier legislation makes the
corruption offences offences if committed within the United Kingdom. Such corruption offences
include:
(a) making corrupt payments to a member, officer or servant of a public body, even if the
payments take place wholly outside the U.K. The term public body includes any
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city or town, council, local or public authority and any board or commission which is, under
statutory power, involved in local government or in administering money raised by taxes.
Any body which exists in a country or territory outside the U.K. and is equivalent to the
bodies above is deemed to be a public body for the purposes of the ATCSA; and
(b) making, or offering to make, a gift or consideration to an agent as an inducement to the
agent to do an act in relation to the principals business. The term agent is broadly
defined to include any person employed by or acting on behalf of another (whether such other
is in the public or private sector).
Requirements of the UKBA
Once it comes into force, the UKBA will repeal the existing corruption offences under earlier
U.K. legislation and make it a criminal offence:
(a) to directly or indirectly through third parties offer, promise, or give a bribe to any
person in order to induce any person to improperly perform a public or private function or
to reward the improper performance of a public or private function, or where the offeror,
promisor or giver knows or believes that acceptance of the bribe would constitute improper
performance of a public or private function;
(b) to directly or indirectly request, agree to receive, or accept a bribe in the context of
public or private functions;
(c) to directly or indirectly offer, promise or give a bribe to a foreign public official in
order to influence the official in his official capacity and to obtain or retain business or
an advantage in the conduct of business; and
(d) for a commercial organization (which may be a company incorporated in the U.K. or a
company incorporated elsewhere that carries on business, or part of a business, anywhere in
the U.K.) if it fails to prevent a person or entity that performs services for or on behalf
of the company from committing bribery (i.e., any of offenses (a)-(c) above) with the
intention of obtaining or retaining business, or an advantage in the conduct of business for
the company.
A foreign public official means anyone who holds a legislative, administrative, or judicial
position, whether elected or appointed, an official or agent of a public international
organization, and anyone who exercises a public function for a foreign country or its public
agency.
Although the UKBA is not fully in force at the time of the implementation of this Code, the
Company intends to conduct its operations consistent with its provisions. The law broadly
applies to all U.K. companies, nationals and those ordinarily resident in the U.K.
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(regardless of nationality), in many cases even when the act or omission in question took
place outside of the U.K. However, offence (d) is more broadly drafted so that a non-U.K.
company that conducts even just part of its business in the U.K. must adhere to the UKBA.
Definition of Government Official. For purposes of this Code, the term government
official means any officer or employee of a government, a public international organization or any
department or agency there of or any person acting in an official capacity for such government or
organization. This includes:
(a) | a foreign official as defined in the FCPA; | ||
(b) | a member, officer or servant of a public body as defined in the ATCSA; | ||
(c) | a foreign public official as defined in the UKBA; | ||
(d) | an officer or employee of a Government-owned, -controlled, or operated enterprise, such as a national oil company; and | ||
(e) | any political party or party official or any candidate for political office (consistent with the FCPA). |
Any question regarding whether an individual is considered a government official as defined
above must be addressed to the Office of the Corporate Secretary.
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Obligations Under Securities Laws
Disclosure to SEC and Other Public Communications. Disclosure in reports and documents
that Endeavour files with, or furnishes to, the United States Securities and Exchange Commission
(SEC) and in other public communications made by Endeavour shall be full, fair, accurate and
timely.
Insider
Trading. From time to time, you may have access to information about
Endeavours business that has not been disclosed to our stockholders and the investing public.
Material undisclosed information about Endeavours business is called inside information and can
include financial information, acquisition or divestiture plans, or other information that could
affect the price per share of our stock. Trading stock on the basis of inside information,
regardless of how small or large the trade, is a serious violation of U.S. securities laws and,
depending on the circumstances, the laws of other countries. This is true regardless of where in
the world you reside. If you have material inside information about Endeavour, you may not trade in
Endeavour stock from the moment you receive that information until after the close of the second
trading day following public disclosure of the information. Additionally, you must not assist
anyone else in trading Endeavour stock by improperly disclosing inside information to him or her.
Insider trading rules are strictly enforced and can carry severe penalties, even in instances when
the financial transactions seem small. Please contact the Office of the Corporate Secretary if you
are unsure as to whether or not you are free to trade.
A final word on stock trading. Investors who sell shares of stock they do not own, hoping the stock
will drop in value so they can repurchase it at a lower price, are said to be short selling. This
betting against the Company can sometimes have a detrimental impact on the stock price. As
employees, we all have a stake in Endeavours success and can be hurt by short-selling activity.
Additionally, since short selling is sometimes illegal and is highly speculative, it may be subject
to greater scrutiny by the SEC.
Obligations Under Other Laws
All Endeavour employees and agents shall comply with all applicable legal requirements,
including but not limited to, applicable governmental laws, rules and regulations. Although
directors, officers and other employees are not expected to know every law, it is important that
directors, officers and other employees know enough to ask questions and seek advice from
supervisors, managers, lawyers or other appropriate personnel if they have any doubt regarding the
legality of an action taken, or not taken, on behalf of Endeavour.
Section 16 Reporting. Pursuant to Section 16 of the Securities Exchange Act of 1934,
as amended, most purchases or sales of Endeavours securities by directors, executive officers and
10% stockholders must be disclosed within two business days of the transaction. Directors,
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officers
and other employees who are subject to these reporting requirements must comply with Endeavours short-swing trading
and reporting policy.
Environmental Policy. Endeavour is committed to conducting its business in compliance
with applicable environmental laws, rules and regulations in a manner that has the highest regard
for the environment. Directors, officers and other employees should be aware that environmental
laws may provide for significant civil and criminal penalties against individuals and/or Endeavour
for failure to comply with applicable requirements. Accordingly, each director, officer and other
employee must comply with all applicable environmental laws, rules and regulations.
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Use of Endeavours Assets
General. Protecting Endeavours assets is a key fiduciary responsibility of every
employee. Care should be taken to ensure that assets are not misappropriated, loaned to others,
sold or donated without proper authorization.
Computers and Other Equipment. Endeavour strives to furnish all employees with the
equipment necessary to efficiently and effectively do their jobs. You have the obligation to care
for that equipment and to use it responsibly. If you use Endeavour equipment at your home or off
site, take precautions to protect it from theft or damage, just as if it were your own. At the end
of your employment at Endeavour, you must immediately return all Company-owned equipment.
Software. All software used by employees to conduct Endeavour business must be
authorized copies. Never make or use illegal or unauthorized copies of any software, whether in the
office, at home, or off site, since doing so constitutes copyright infringement and may expose you
and Endeavour to potential civil and criminal liability.
Use of E-mail. E-mail is a convenient, fast, and effective way to communicate with
other employees and business partners. Irresponsible, careless, or insensitive statements in an
e-mail can be taken out of context and used against you and the Company. Similarly, disparaging
comments made against others could, under certain circumstances, constitute libel or a form of
harassment. E-mail must only be used appropriately and professionally.
Please observe the following simple rules when preparing and sending e-mails:
| Think carefully about what you wish to say. Avoid loose statements, unfounded assertions, angry responses, threats, speculations, or suppositions about the actions of Endeavour, its employees, or third parties. | |
| Label e-mail messages containing confidential information appropriately (e.g. confidential, attorney-client communication). This tells the recipient how to treat the information in your message. | |
| Copy only those persons on an e-mail who need to know what you are saying in order to do their jobs. | |
| Keep in mind that e-mail messages can be, and usually are, subpoenaed in the event of litigationeven if Endeavour is not a party to the lawsuit. Excepted are communications between attorney and client: if you need to address a sensitive legal question to the Office of the Corporate Secretary, label the e-mail Attorney-Client Confidential in the subject heading and do not copy anyone unless requested to do so by the attorney. Of course, not all messages require this procedure. When in doubt, call the Office of the Corporate Secretary to discuss how to proceed. |
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Remember also that your Endeavour e-mail account is established to conduct Endeavours business and
enhance your productivity. E-mail sent or received on Endeavours e-mail system is the property of
Endeavour.
Please observe these additional guidelines when using Endeavour e-mail:
| E-mail should not be used to further personal business opportunities or perform work for anyone other than Endeavour. | |
| E-mail must never be used to send or receive unlawful, obscene, or offensive messages or files. | |
| E-mail must not be used to engage in political activities, to express personal opinions to journalists or to take public positions on issues without the prior consent of Endeavour management. |
Use of the Internet. Use of the Internet and its effect on business is still unfolding,
obliging all of us to use it responsibly to conduct Endeavour business and to enhance our expertise
and productivity. Please remember that any screen display or printout of any subject, article, or
Web page you access via the Internet can be viewed by others just as they might view a poster on
your wall. Care should be taken to neither access nor display any offensive materials, which might
be deemed a form of harassment as described in the Equal Opportunity section of this document.
Corporate Opportunities. Without the written consent of the Board of Directors,
directors, officers and other employees are prohibited from taking for themselves an opportunity
that is (1) a potential transaction or matter that may be an investment or business opportunity or
prospective economic or competitive advantage in which Endeavour could reasonably have an interest
or expectancy or (2) discovered through the use of corporate property, information or position. In
addition, directors, officers and other employees are prohibited from using corporate property,
information or position for personal gain and competing with Endeavour directly or indirectly.
Directors, officers and other employees of Endeavour owe a primary duty to Endeavour to advance its
legitimate interests when the opportunity to do so arises.
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Maintaining and Managing Records
Keeping accurate books and records, and retaining them for retrieval, is an important part of
our daily business. In fact, various laws require that records be accurate and that they be kept
for minimum periods of time. As such, Endeavours books, records and accounts must accurately and
fairly reflect its transactions in reasonable detail and in accordance with Endeavours accounting
practices and policies. All records and transactions are subject to review by internal and
external auditors. Full cooperation with the auditors is expected and under no circumstances will
any information be intentionally withheld from them. The following examples are given for purposes
of illustration and are not intended to limit the generality of the foregoing in any way:
| No false, artificial, or deliberately inaccurate entries (such as overbilling or advance billing) are permitted. Discounts, rebates, credits and allowances do not constitute overbilling when lawfully granted. The reasons for the grant should generally be set forth in Endeavours records, including the party requesting the treatment. | |
| No payment shall be made with the intention or understanding that all or any part of it is to be used for any person other than that described by the documents supporting the payment. | |
| No undisclosed, unrecorded or off-book funds or assets are permitted. Transactions shall be properly recorded to permit preparation of financial statements in accordance with generally accepted accounting principles and to maintain accountability for assets. No false or misleading statements, written or oral, shall be intentionally made to any internal accountant or auditor or Endeavors independent registered public accounting firm with respect to Endeavours financial statements or documents to be filed with the SEC or other governmental authority. | |
| No payment on behalf of the Company shall be approved or made with the intention or understanding that any part of such payment is to be used for any purpose other than that described by the documents supporting the payment. |
Records should always be retained or destroyed according to the Companys record retention
policies.
Employee Conduct. No director, officer or other employee of Endeavour is permitted to
willfully, directly or indirectly:
| Falsify, or cause to be falsified, any book, record or account; | |
| Make, or cause to be made, any materially false or misleading statement or omit to state, or cause another person to omit to state, any material fact necessary in order to make statements made, in light of the circumstances under which the statements were made, not misleading to an accountant in connection with (a) any audit or examination of Endeavours financial statements or (b) the preparation or filing of any document or report required to be filed by Endeavour with the SEC or other governmental agency; or |
16
ENDEAVOUR CODE OF BUSINESS CONDUCT
YOUR RESPONSIBILITIES TO ENDEAVOUR AND ITS STOCKHOLDERS
| Take any action to fraudulently influence, coerce, manipulate or mislead Endeavours independent registered public accounting firm. |
Directors, officers and other employees must exercise reasonable due diligence in order to avoid
the events described above. If an employee believes that Endeavours books and records are not
being maintained in accordance with these requirements, the employee should report the potential
violation as described in this Code.
17
ENDEAVOUR CODE OF BUSINESS CONDUCT
YOUR RESPONSIBILITIES TO ENDEAVOUR AND ITS STOCKHOLDERS
Payment Practices
Accounting Practices. Endeavours responsibilities to its stockholders and the
investing public, as well as its obligations under the laws governing corporations, require that
all transactions be fully and accurately recorded in the Companys books and records. False or
misleading entries, unrecorded funds or assets, or payments without appropriate supporting
documentation and approval are strictly prohibited. Such items violate Endeavour policy and the
law. Financial entries should be processed in a timely manner and all supporting documentation
should fully and accurately describe the nature of the transaction. Endeavour will provide prompt
processing for reimbursing employees and vendors.
In addition to maintaining complete and accurate records, as described above, the FCPA states that
it is a federal crime for any U.S. business enterprise to offer a gift, payment or bribe, or
anything else of value, whether directly or indirectly, to any foreign official, political party or
party official, or candidate for foreign political office for the purpose of influencing,
obtaining, retaining, or directing business to Endeavour or to any other party. Even if the payment
is legal in the host country, it is forbidden by the Act and violates U.S. law. The Companys
policies relating to the FCPA are attached as Appendix A hereto.
Political Contributions. Endeavour reserves the right to communicate its position on
important issues to elected representatives and other government officials, and the Company
encourages its employees to exercise their civic rights and responsibilities. However, Endeavours
funds or assets must not be used for, or contributed to, political campaigns or political practices
without the prior written approval of Endeavours Chief Executive Officer or Chief Financial
Officer.
It is Endeavours policy not to make direct or indirect political contributions in support of any
party or candidate in any U.S. election, whether federal, state or local, except as stated above.
However, Endeavour may on occasion contribute to state and local office candidate committees and to
state and local initiatives or referendum campaigns where Endeavours interests are directly
involved and where permitted by applicable law.
Vendors, Contractors, and Consultants. Endeavour relies extensively on third parties to
conduct its operations. Our relationships with them must always be proper, lawful, and documented,
in fact and in appearance, wherever in the world they occur.
The Companys agents, consultants and representatives are expected to comply with the applicable
provisions of this Code. You should not hire or retain any person or entity to assist with the
acquisition, development or retention of business until the Company has received full details
regarding the background and reputation of the individual or entity to be hired or retained.
Contractual obligations must be set forth in a written agreement and must reflect the value to
Endeavour of the service being provided. They should never exceed amounts that are reasonable
18
ENDEAVOUR CODE OF BUSINESS CONDUCT
YOUR RESPONSIBILITIES TO ENDEAVOUR AND ITS STOCKHOLDERS
and customary in our industry. The service to be provided must be legal and proper. Payments must
never be made in cash and may only be made against an accurate and complete invoice.
Approval Limitations. Approval authorities have been established for conducting
Endeavour business. All employees are expected to comply with the delegated approval authority.
19
ENDEAVOUR CODE OF BUSINESS CONDUCT
RESPONSIBILITIES TO OUR SUPPLIERS AND CONTRACTORS
Payments or Gifts from Others
As a general rule, you must not accept anything from third parties that may influence the
business decisions you make on behalf of the Company. To that end, you are prohibited from
accepting anything of value from third parties, except as provided herein. Specifically, you may
not accept the following from, or offer the following to, any concern that does, is seeking to do,
business with, or is a competitor of, the Company:
| cash payments; | ||
| gifts of more than token value; | ||
| excessive entertainment; | ||
| recreational trips; and | ||
| use of facilities (e.g., planes or lodges). |
The only appropriate exceptions are inexpensive gifts having a value of U.S. $100 or less, or even
a lower amount depending on local custom. You may accept infrequent business meals and
entertainment, provided they are not lavish, excessive, or of a nature which might create the
appearance of impropriety.
The exchange of social amenities (i.e., business lunches, dinners or entertainment) between Company
employees and third parties is acceptable when reasonably related to a clear business purpose and
within the bounds of good taste and what is customary in a normal business relationship. However,
any entertainment, favor or gift that is too repetitive or carries a perception of influence or
obligation for the giver or the recipient is inappropriate.
Sometimes, local customs may require that you exchange more valuable gifts with suppliers or
customers. While we strive to respect local customs, gifts of this nature should not be exchanged
without first obtaining approval from your manager. In any event, you should turn the gift
received over to Endeavour for appropriate disposition. The gift should always be appropriate to
the circumstances and should never be of a kind that could create an appearance of impropriety. Its
nature and cost must always be disclosed.
Providing or offering any gift, entertainment, favor or anything of value to any Government
Official, as the term is defined above in the Anti-Corruption Compliance Section, implicates
additional risks as well as the Companys compliance with the U.S. Foreign Corrupt Practices Act
(FCPA), U.K. Anti-Terrorism, Crime and Security Act (ATCSA), and the U.K. Bribery Act
2010 (UKBA). Before any gift, entertainment, favor, or anything of value may be offered or
provided to any Government Official, employees must seek advance approval from the Office of the
Corporate Secretary.
20
ENDEAVOUR CODE OF BUSINESS CONDUCT
RESPONSIBILITIES TO OUR SUPPLIERS AND CONTRACTORS
Handling the Confidential Information of Others
Endeavour has many types of business relationships with many companies and individuals.
Sometimes, they will volunteer confidential information about their products or business plans to
induce Endeavour to enter into a business relationship. At other times, we may request that a third
party provide confidential information to permit the Company to evaluate a potential business
relationship. Whatever the situation, we must take special care to handle the confidential
information of others responsibly. The Office of the Corporate Secretary can assist in obtaining
proper oversight and review of third party confidentiality agreements.
Need-to-Know. Once a third partys confidential information has been disclosed to
Endeavour, we have an obligation to limit its use to the specific purpose for which it was
disclosed and to disseminate it only to other Endeavour employees who need to know the information.
Every employee involved in a potential business relationship with a third party must understand and
strictly observe the restrictions on the use and handling of confidential information. When in
doubt, consult the Office of the Corporate Secretary.
Notes and Reports. When reviewing the confidential information of a third party under a
nondisclosure agreement, it is natural to take notes or prepare reports summarizing the results of
the review and, based partly on those notes or reports, to draw conclusions about the suitability
of a business relationship. Notes or reports can include confidential information disclosed by the
other party and should therefore be retained with other confidential documents and destroyed when
appropriate.
21
ENDEAVOUR CODE OF BUSINESS CONDUCT
ANNUAL FILING AND DISCLOSURE REQUIREMENTS
Periodic Filings
A copy of this Code shall be filed as an exhibit to Endeavours Annual Report on Form 10-K.
Additionally, it is Endeavours policy to promote full, fair, accurate, timely and understandable
disclosure in reports and documents that Endeavour files with, or furnishes to, the SEC and in
other public communications made by Endeavour.
Internal Control Report. Endeavours Annual Report on Form 10-K shall contain an
internal control report that (1) states the responsibility of management for establishing and
maintaining an adequate internal control structure and procedures for financial reporting; (2)
contains an assessment, as of the end of Endeavours most recent fiscal year, of the effectiveness
of Endeavours internal control structure and procedures for financial reporting; (3) includes a
statement that Endeavours independent registered public accounting firm has issued a report on
Endeavours internal controls and procedures for financial reporting; (4) includes the report of
Endeavours independent registered public accounting firm; and (5) otherwise complies with Section
404 of the Sarbanes-Oxley Act of 2002 and the rules promulgated thereunder by SEC
Certifications. Endeavours principal executive officer and principal financial officer
shall make the certifications required by Section 302 and Section 906 of the Sarbanes-Oxley Act of
2002, the text of which are set forth in Item 601(b)(31) and (32) of Regulation S-K promulgated by
the SEC.
Disclosing Amendments and Waivers
Amendments to, and waivers of, this Code shall be disclosed within four business days after
the amendment or waiver by filing the amendment with the SEC; provided, however, that any waiver of
this policy for a director or executive officer shall be approved by the Board of Directors or a
committee of the Board of Directors.
22
ACKNOWLEDGMENT AND CERTIFICATION
FOR
ENDEAVOUR CODE OF BUSINESS CONDUCT
FOR
ENDEAVOUR CODE OF BUSINESS CONDUCT
I have received and read the Endeavour Code of Business Conduct (the Code). I
understand the standards and policies contained in the Code.
Since the beginning of the period of time that I have been a director, employee, contractor,
or consultant of Endeavour, I have complied with the Code. I further agree to comply with the Code
for as long as I am subject thereto.
If I have any questions concerning the meaning or application of the Code or any Endeavour
policies, I know I can contact my manager or the Office of the Corporate Secretary.
I understand that if I know of any events or transactions that violate the Code, my
responsibility is to communicate the information promptly to my manager or Office of the Corporate
Secretary.
I understand that this acknowledgment and certification will be placed in my personnel file
for permanent reference.
Name |
||
Signature |
||
Date |
Acknowledgment and Certification for Endeavour Code of Business Conduct
A Final Word...
Remember, each time you meet with a supplier, shareholder, business partner, or another
employee, you convey the ethics, standards, and values of Endeavour. Your actions reflect on all of
us.
A Final Word
Appendix A
ENDEAVOUR INTERNATIONAL CORPORATION
ANTI-CORRUPTION POLICY AND PROCEDURES
Policy
Purpose
The purpose of this policy and the related procedures is to provide detailed information and
guidelines to help ensure compliance by the Company with the United States Foreign Corrupt
Practices Act of 1977, as amended (FCPA), the U.K. Anti-Terrorism, Crime and Security Act of 2001
(ATCSA), the U.K. Bribery Act of 2010 (UKBA) and all other equivalent anti-corruption and/or
anti-bribery legislation applicable to the Company (whether by virtue of its jurisdiction of
incorporation or the conduct of its business operations).
This policy and the related procedures provide details regarding the provisions of the FCPA, ATCSA,
and UKBA and should be read in conjunction with the Companys Code of Business Ethics and other
general management policies.
Scope
This policy extends to all of the Companys domestic and foreign operations, including operations
conducted by any departments, subsidiaries, agents, consultants or other representatives, and, to
the extent explained in this policy and the related procedures, the operations of any joint venture
or other business enterprise outside the U.S. in which the Company is a participant. This policy
also extends to all of the Companys financial record-keeping activities and is integrated with the
obligations to which the Company is already subject by virtue of the federal and state securities
laws.
Requirements of the FCPA
The FCPA has two primary sections. The first section makes it illegal to bribe foreign officials,
and the second section imposes record-keeping and internal accounting requirements upon publicly
traded US companies like the Company.
1. Anti-bribery Provisions
The Companys officers, directors, employees, contractors, consultants, and other agents
representing the Company may not corruptly offer to, promise to, or provide cash or anything of
value to any foreign official, foreign political party or party official or any candidate for
foreign political office in order to influence an act or decision that will assist the Company in
obtaining or retaining business or in directing business to anyone else. A payment or offer is
corrupt if it is made intentionally and voluntarily with the intention of causing conduct that is
prohibited by the FCPA.
Appendix A - 1
A foreign official is any officer or employee of a foreign government (i.e., other than the US)
or any department, agency, or instrumentality thereof (which includes a government-owned or
government-controlled state enterprise) or of a public international organization, any person
acting in an official capacity for or on behalf of a foreign government or government entity or of
a public international organization, any foreign political party or party official, or any
candidate for foreign political office. Thus foreign officials include not only elected officials,
but also consultants who hold government positions, employees or companies owned by foreign
governments, political party officials and others. The term public international organization
includes such organizations as the World Bank, the International Finance Corporation, the
International Monetary Fund, the European Union, and the Inter-American Development Bank. The
Office of the Corporate Secretary should be contacted if there is a question as to whether an
organization should be treated as a public international organization for purposes of this policy
and the related procedures.
Neither the Company nor any of its employees, agents or business partners shall make, promise or
authorize any gift, payment or offer anything of value on behalf of the Company to a foreign
official or to any third person (such as a consultant, agent, or representative of the Company)
who, in turn, is likely to make a gift, payment or offer anything of value to a foreign official.
Personal funds must not be used to accomplish what is otherwise prohibited by Company policy.
The procedures below specifically outline the very limited circumstances entertainment, meals,
gifts of a nominal value and other business courtesies when items of value can be given to
foreign officials. Such entertainment, meals, gifts of a nominal value and other business
courtesies must have prior written approval of the Office of the Corporate Secretary.
2. Record-Keeping Provisions
The record-keeping provisions of the FCPA require publicly held U.S. companies such as Endeavour to
keep their books, records and accounts in reasonable detail accurately and to reflect fairly all
transactions and disposition of assets and to maintain a reasonable system of internal controls.
Thus the Act prohibits the mischaracterization or omission of any transaction on a companys books
or any failure to maintain proper accounting controls that results in such mischaracterization or
omission.
Accordingly, Company employees must follow applicable standards, principles, laws and Company
practices for accounting and financial reporting. Specifically, employees must be timely and
complete when preparing all reports and records required by management. Prior to paying or
authorizing a payment to a foreign official, Company employees or agents should be sure that no
part of such payment is to be made for any purpose other than that to be fully and accurately
described in the Companys books and records. No undisclosed or unrecorded accounts of the Company
are to be established for any purpose. False or artificial entries are not to be made in the books
and records of the Company for any reason.
Applicability of the FCPA
Securities of the Company are registered on the American Stock Exchange in the United States and,
accordingly, the Company is subject to all the requirements of the FCPA, not only in respect
Appendix A - 2
of its own activities but also those of the U.S. and non-U.S. entities which it controls, those of
its own officers, directors and employees, those of the officers, directors and employees of
entities which it controls and those undertaken with the Companys knowledge by other persons or
entities that act on behalf of the Company or entities which it controls. Given the Companys
status as a public company and the ownership structure, operational breadth and management
philosophy of the Company members, it should be assumed that the FCPA applies to all Company
operations.
Requirements of the ATCSA
The ATCSA makes it a criminal offence for any U.K. national or company incorporated in the U.K. to
commit a corruption offence outside the United Kingdom. Earlier legislation makes the
corruption offences offences if committed within the United Kingdom. Such corruption offences
include:
(a) making corrupt payments to a member, officer or servant of a public body, even if the payments
take place wholly outside the U.K. The term public body includes any city or town, council,
local or public authority and any board or commission which is, under statutory power, involved in
local government or in administering money raised by taxes. Any body which exists in a country or
territory outside the U.K. and is equivalent to the bodies above is deemed to be a public body for
the purposes of the ATCSA; and
(b) making, or offering to make, a gift or consideration to an agent as an inducement to the agent
to do an act in relation to the principals business. The term agent is broadly defined to
include any person employed by or acting on behalf of another (whether such other is in the public
or private sector).
Applicability of the ATCSA.
The Company conducts a portion of its business in the U.K., and is accordingly subject to the
ATCSA, as well as for the violations of the ATCSA of any of the U.K. incorporated companies and
employees that it controls. U.K. nationals also are directly subject to the ATCSA. Given the
Companys status as a company conducting business in the U.K. and the operational breadth and
management philosophy of the Companys constituent businesses, it should be assumed that the ATCSA
applies to all of the Companys operations.
Requirements of the UKBA
Once it comes into force, the UKBA will repeal the existing corruption offences under earlier U.K.
legislation and make it a criminal offence:
(a) to directly or indirectly through third parties offer, promise, or give a bribe to any person
in order to induce any person to improperly perform a public or private function or to reward the
improper performance of a public or private function, or where the offeror, promisor or giver knows
or believes that acceptance of the bribe would constitute improper performance of a public or
private function;
Appendix A - 3
(b) to directly or indirectly request, agree to receive, or accept a bribe in the context of public
or private functions;
(c) to directly or indirectly offer, promise or give a bribe to a foreign public official in order
to influence the official in his official capacity and to obtain or retain business or an advantage
in the conduct of business; and
(d) for a commercial organization (which may be a company incorporated in the U.K. or a company
incorporated elsewhere that carries on business, or part of a business, anywhere in the U.K.) if it
fails to prevent a person or entity that performs services for or on behalf of the company from
committing bribery (i.e., any of offenses (a)-(c) above) with the intention of obtaining or
retaining business, or an advantage in the conduct of business for the company.
A foreign public official means anyone who holds a legislative, administrative, or judicial
position, whether elected or appointed, an official or agent of a public international
organization, and anyone who exercises a public function for a foreign country or its public
agency.
Although the UKBA is not fully in force at the time of the implementation of this Policy, the
Company intends to conduct its operations consistent with its provisions. The law broadly applies
to all U.K. companies, nationals and those ordinarily resident in the U.K. (regardless of
nationality), in many cases even when the act or omission in question took place outside of the
U.K. However, offence (d) is more broadly drafted so that a non-U.K. company that conducts even
just part of its business in the U.K. must adhere to the UKBA.
Applicability of the UKBA.
The Company conducts a portion of its business in the U.K., and will accordingly be subject to the
UKBA, as well as for the violations of the UKBA of any of the companies and employees that it
controls. U.K. citizens and nationals also are directly subject to the UKBA. Given the Companys
status as a company conducting business in the U.K. and the operational breadth and management
philosophy of the Companys constituent businesses, it should be assumed that the UKBA applies to
all of the Companys operations.
Government Officials
The FCPA, ATCSA, and UKBA broadly define the category of persons to whom improper payments may
not be made. Although the definitions vary somewhat, this Policy and the accompanying Code
prohibit improper payments to all persons covered by the FCPA, ATCSA, and UKBA. Accordingly, as
used in this Policy and the Code, government official means any officer or employee of a
government, a public international organization or any department or agency there of or any person
acting in an official capacity for such government or organization. This includes:
(a) | a foreign official as defined in the FCPA; | |
(b) | a member, officer or servant of a public body as defined in the ATCSA; | |
(c) | a foreign public official as defined in the UKBA; |
Appendix A - 4
(d) | an officer or employee of a Government-owned, -controlled, or operated enterprise, such as a national oil company; and | |
(e) | any foreign political party or party official or any candidate for foreign political office (consistent with the FCPA). |
Any question regarding whether an individual is considered a government official as defined above
must be addressed to the Office of the Corporate Secretary.
Gifts, Travel, and Entertainment Expenses
Some business people with general awareness of the FCPA, ATCSA, and UKBA mistakenly assume that the
statutes prohibits only bribes in the form of cash payments to a government official, as defined
above. The statutes are much broader than that. For example, the FCPA prohibits improperly
giving, authorizing, or offering the payment of anything of value to a foreign official to
induce the official to misuse his or her office or secure an improper advantage in an effort to
obtain or retain business. Similarly, the UKBA prohibits offering, promising, or giving a
financial or other advantage in violation of the UKBA. The restrictions of the FCPA, ATCSA,
and UKBA can extend to many forms of travel and entertainment expenditures for the benefit of
government officials, as well as non-cash gifts and other benefits, such as offers of employment,
educational placement, and charitable donations to entities related to government officials. The
procedures below will provide specific guidance concerning gifts, travel, or entertainment
involving government officials. In general, such an expense may not be incurred unless:
| It is not cash; | ||
| It complies with local law and with the FCPA, the ATCSA, and the UKBA; | ||
| It is not lavish or excessive; | ||
| It is appropriate for the occasion and is non-discriminatory; | ||
| It is infrequent; | ||
| Approval is sought and received in accordance with the Code and this Policy. Written approval must be obtained from the Office of the Corporate Secretary before incurring any such expenses; and | ||
| It is accurately recorded in the Companys books and records and supporting documentation, such as an invitation to an event or a receipt for a gift that is purchased, is maintained in the Companys records. |
Third Parties and Knowledge
The FCPA and ATCSA prohibit corrupt offers, promises and payments of money or anything of value
through intermediaries. The UKBA prohibits the same conduct through intermediaries if done with
the intent to induce another to perform a relevant function improperly. Thus the Company and its
officers, directors, and employees who are subject to the FCPA, ATCSA, or UKBA could be liable for
indirect offers, promises of payments, or payments to any government official if such offers,
promises or payments are made through an agent, joint venture partner or other third party
intermediary with the knowledge that such government official will be the
Appendix A - 5
ultimate recipient. Knowledge includes conscious disregard and deliberate ignorance of facts which
indicate a high probability that the relevant payment will occur.
Due Diligence and Selection of Representatives and Business Partners
In its foreign activities, the Company will compete for all business opportunities vigorously,
fairly, ethically and legally and, when appropriate, will negotiate contracts in a fair and open
manner, regardless of any pressure exerted by foreign officials. This characterization of fairness
and professionalism must extend to the activities of the Companys agents, consultants,
representatives and business partners. Prior to entering into an agreement with any agent,
consultant, joint venture partner or other representative, the Company should perform proper and
thorough anti-corruption due diligence and obtain from the third party certain assurances of
compliance with the FCPA, ATCSA, UKBA, and all other applicable anti-corruption and/or anti-bribery
legislation.
Penalties
The penalties for violating the FCPA, ATCSA, or UKBA are severe. In addition to the penalties
listed below, any officer or employee of the Company who violates any of these or other equivalent
anti-corruption and/or anti-bribery legislation applicable to the Company will be subject to
disciplinary action, up to and including termination for cause. Persons or entities who provide
services to the Company as contractors, consultants or other agents should similarly expect to have
their contracts terminated for cause if they violate any of these laws. The Company or the
relevant member of the Company will actively seek to recoup any losses which it suffers as a result
of a violation of any of these laws from the individual or entity who carried out the prohibited
activity.
a) | Penalties under the FCPA. Companies that violate the FCPA anti-bribery provisions may be subject to a fine of up to $2,000,000, or an alternate fine that could be much greater. Individuals who violate the FCPA anti-bribery provisions may be imprisoned for up to five years and are subject to a fine of up to $100,000, or an alternate fine that could be much greater. An employer is not permitted to reimburse fines for FCPA violations. | |
Individuals who willfully violate the accounting provisions of the FCPA may be fined up to $5,000,000, imprisoned up to twenty years, or both. A corporation may be fined up to $25,00,000. Alternatively, both individuals and corporations violating the Acts accounting provisions may be subject to fines of up to twice the amount of any pecuniary gain or loss resulting from such violation. | ||
In addition to civil and criminal penalties, a person or company found in violation of the FCPA may be precluded from doing business with the US government. Other penalties include denial of export licenses and debarment from programs under the Commodity Futures Trading Commission and the Overseas Private Investment Corporation. | ||
b) | Penalties under the ATCSA. Individuals who violate the ATCSA may be imprisoned for up to seven years and/or subject to an unlimited fine. Companies that violate the ATCSA may be subject to an unlimited fine, and managers of the company who had knowledge |
Appendix A - 6
of, and who consented to, the making of prohibited payments, may also be subject to the same
penalties as individuals.
c) | Penalties under the UKBA. Individuals who violate the UKBA may be imprisoned for up to ten years and/or subject to an unlimited fine. Companies that violate the UKBA may be subject to an unlimited fine. Where a company is convicted of any of the offences described at (a) to (c) (under the paragraph headed Requirements of the UKBA) and a senior officer is shown to have consented or connived in the company committing the offence, such officer will be guilty of the underlying offence and subject to penalties as an individual. |
Responsibilities of Employees
Every Company employee, agent or representative whose duties are likely to lead to involvement in
or exposure to any of the areas covered by the FCPA is expected to become familiar with and comply
with this policy. Periodic certifications of compliance with the Companys policy may be required,
as well as participation in training sessions as instructed by management.
If you have questions or problems concerning this policy, foreign officials or payment practices
you should contact the Office of the Corporate Secretary.
Procedures
Purpose
The FCPA, ATCSA, and UKBA prohibits the bribery of government officials, as explained in this
Policy. Additionally, the FCPA requires US companies to maintain internal accounting controls and
to keep books and records that accurately reflect all transactions. The following procedures
provide guidance for compliance with the FCPA, ATCSA, and UKBA.
Scope
Every Company employee, agent, consultant, representative, and business partner whose duties are
likely to lead to exposure to government officials is required to read and comply with both the
Companys Anti-Corruption Policy and these implementing procedures.
Responsibilities
The Finance Department and the Office of the Corporate Secretary are responsible for ensuring that
no gifts, payments or offers of gifts, payments or anything of value are made or authorized to
government officials without following the procedures set forth herein. The Office of the
Corporate Secretary is responsible for reviewing requests for authorization of any payments
involving government officials and, after consulting with the Companys counsel, for approving such
requests when such payment, gift or offer would not violate either the FCPA, the ATCSA, the UKBA or
the Companys Anti-Corruption Policy. Together, the Finance Department and the Office of the
Corporate Secretary are responsible for alerting employees, agents, consultants and business
partners about the Companys Anti-Corruption policy and for maintaining proper anti-corruption
compliance and oversight files.
Appendix A - 7
Procedures
1. | Prohibition of Improper Payments to Government Officials |
Company employees and agents must not pay or give things of value to government
officials, directly or indirectly:
| To prevent some governmental action, such as the imposition of a large tax or fine, or the cancellation of an existing government contract; | ||
| To obtain a license or other authorization from a government where the issuance involves the foreign officials or his governments discretion; | ||
| To obtain confidential information about business opportunities, bids or the activities or competitors; | ||
| To obtain the right to open an office or secure a zoning ruling or to influence the award of a government contract; | ||
| To influence the rate of taxes that would be levied on the Companys business; | ||
| To obtain relief from government controls; | ||
| To resolve governmental disputes (i.e., the resolution of tax deficiencies); | ||
| To affect the nature of foreign regulations or the application of regulator provisions; or | ||
| To secure any improper advantage. |
2. | Facilitating Payments are Prohibited |
Payments made to government officials to speed up or secure routine and
non-discretionary governmental action such as processing visas or scheduling
inspections by a government official are sometimes referred to as facilitating
payments or grease payments. These payments are not permitted under the ATCSA or
UKBA and the Company does not permit these payments to be made, except when the
health or safety of a Company employee, consultant, agent, or other representative
is at risk. In that event, the circumstances of the payment, including the reason
for it, its amount, and the identity of the recipient, must be accurately recorded
and reported to your line manager and the Office of the Corporate Secretary as soon
as is practicable after the payment has been made.
3. | Procedures for Making Permissible Payments to Foreign Officials |
There are certain payments involving government officials that may be permissible,
as described below:
Appendix A - 8
a. Applicable Written Law Defense. The FCPA and UKBA permit a narrow category of
payments to or for the benefit of government officials if the payment is lawful
under applicable written laws and regulations. However, this defense will rarely if
ever apply and any payment made under this defense must have been approved in
accordance with the procedures specified in the Manual.
b. Reasonable and Bona Fide Expenditures Defense. The FCPA permits the payment of
reasonable and bona fide expenditures on behalf of a government official and
directly related to:
(i) the promotion, demonstration or explanation of the Companys products or
services; or
(ii) the execution or performance of a contract with a government or agency
thereof.
At the time of the implementation of this Policy, however, it is unclear whether
such payments are permitted under the ATCSA or will be permitted once the UKBA is
fully in force. Any payment of expenses of the type described above must be
approved in advance by the Chief Financial Officer and/or the Office of the
Corporate Secretary.
Company employees may authorize the following types of promotional expenses (after
written approval from the Chief Financial Officer and/or the Office of the Corporate
Secretary is obtained):
| Gifts to and Entertainment of Foreign Officials expenses must be directly related to the promotion, demonstration or explanation of the Companys products or services; nominal in value; something other than cash; of the type and value that are unequivocally customer and appropriate for the occasion; legal under local law and regulations and guidelines of the government officials governmental entity; and properly recorded in the Companys books. | ||
| Reimbursement of Travel Expenses of Foreign Officials expenses may be paid, provided that procedures above for Gifts and Entertainment are followed and documentation is proper. | ||
| Foreign Political Contributions under no circumstances shall Company funds be used to make political contributions to political parties or candidates in foreign countries. | ||
| Donations to Foreign Charities donations are permitted, provided that before making a donation to a non-US charitable entity, a request for approval is sent to the Office of the Corporate Secretary and a background check on charitable organization is performed by the Office of the Corporate Secretary. Documentation that substantiates the Companys donation should be forwarded to the Office of the Corporate Secretary for retention. |
Appendix A - 9
4. | Record-Keeping and Internal Accounting Controls Provisions |
a. | Record-Keeping |
It is the Companys policy to maintain accurate, reasonably detailed records
which fairly reflect its transactions and disposition of assets, regardless
of whether the transactions are domestic or international. Consistent with
the requirements of the FCPA, the Company shall maintain a system of
internal accounting controls sufficient to provide reasonable assurances
that:
| Transactions are executed in accordance with managements general or specific authorization; | ||
| Transactions are recorded in such a way as to allow preparation of accurate financial statements in conformity with generally accepted accounting principles (GAAP), or any other criteria applicable to such statements; | ||
| Proper safeguarding of the Companys assets exists; and | ||
| The recorded accountability for assets is compared with the existing assets at reasonable intervals and appropriate action is taken with respect to any differences. |
The Companys books and records shall be maintained in reasonable detail
and with reasonable assurances, which mean the level of detail and degree
of assurance that would satisfy prudent officials in the conduct of their
own affairs. That standard has been interpreted to mean that the records
and control requirements do not connote an unrealistic degree of exactitude
or precision. Such standard is generally thought to be higher than the
materiality standard which typically applies in accounting. Accordingly,
even relatively small payments or gifts may have to be accurately recorded
in order to satisfy the Companys policy to maintain accurate books and
records.
ii) | Internal Accounting Controls |
The Finance Department shall maintain accounting procedures, financial
reporting and controls for the Company. Monitoring and auditing systems
must be in place to detect violations of Company policy and of applicable
laws.
These requirements apply to the Company and all majority-owned affiliates, whether
in the US or in foreign locations. The Company also should make a good-faith effort
to ensure that affiliates in which the Company holds 50% or less of the voting shares comply with the FCPA record-keeping and internal accounting control
provisions.
Appendix A - 10
5. | Procedures for the Hiring of Consultants, Agents or Other Representatives |
The Companys Anti-Corruption policy prohibits both employees and independent third parties
including agents, consultants, representatives, and business partners acting on its
behalf from offering anything of value to a government official. Conduct of third parties
(representatives) can subject the Company to liability. In all relationships with
representatives, the Company should:
| Thoroughly screen potential representatives prior to beginning a relationship or entering into an agreement; | ||
| Establish clear lines of authority for screening, selecting and monitoring each representative; | ||
| Obtain from each representative written assurances that he/she understands and will abide by the Companys policies, practices and procedures, including the Code of Business Conduct and the Anti-Corruption Policy; | ||
| Monitor the representatives activities, including periodic review/audit of their performance and payment practices; | ||
| Investigate any signs of potentially troublesome activities or unethical behavior; and | ||
| Maintain records of the Companys compliance-related activities concerning each representative. |
Specifically, the Company should investigate whether the prospective agent has a history of
unusual or excessive payments or financial arrangements; whether any of the prospective
agents owners, principals, partners, directors, officers, employees or agents has a close
family connection or other personal or professional affiliation with any government
official; whether the prospective agent routinely utilizes undisclosed subsidiaries or
agents; whether the prospective agent, or its owners, principals, partners, directors,
officers, employees or agents have made any significant political financial contributions;
and whether or not the prospective agent maintains transparent expense and accounting
procedures and a transparent ownership structure. As part of the review process, the
Company should ask for written confirmation from the prospective Agent that it is in full
compliance with the FCPA, ATCSA, UKBA, and all other applicable anti-corruption and/or
anti-bribery legislation.
All Company agreements for the hiring or renewal of foreign agents must be approved by the
Chief Financial Officer after review by the Office of the Corporate Secretary and the
Companys counsel. Each agency or consultancy agreement entered into should include
language whereby the agent or consultant certifies that the agent or consultant, including
the agent or consultants directors, officers, employees, and own agents, are in full
compliance with the FCPA, ATCSA, UKBA, and all other applicable anti-corruption
Appendix A - 11
and/or anti-bribery legislation. The Company shall periodically obtain an executed
Anti-Corruption certification from each of its international representatives.
6. | Procedures for Entering Into International Joint Ventures, International Mergers and Acquisitions and Other International Equity Transactions |
a. | Due Diligence |
The Company should perform an effective due diligence review prior to entering into
any foreign joint venture, merger or other equity transaction to confirm compliance
with the FCPA, ATCSA, UKBA, and all other applicable anti-corruption and/or
anti-bribery legislation. Due diligence procedures should include review of local
law, interviews of joint venture partners (particularly if state-owned/controlled)
and key officials of acquisition target, identification of the ultimate beneficial
owner of the foreign acquiree (in case of acquisition), review of agreements with
governmental bodies, and agreements with agents or consultants.
b. | Contractual Provisions |
It is recommended that Anti-Corruption-related contractual provisions be included in
every international joint venture agreement to be entered into by the Company. Also,
when the Company is acquiring a company with foreign operations or entering into an
equity transaction with a foreign entity, warrants should be made stating there have
been no FCPA, ATCSA, or UKBA violations.
The Companys counsel should review all agreements entered into by the Company to ensure
compliance with the Companys Anti-Corruption Policy.
7. | Red Flags |
One of the key aspects of FCPA, UKATCS, UKBA, and anti-corruption related due diligence
investigations is the identification of red flags which may indicate the potential
existence of a corruption problem. Examples of potential red flags include, but are not
limited to, the following:
(a) The contracting party has a history of improper payment practices.
(b) The transaction or the contracting party is in a country where there is
widespread corruption or has a history of bribes and kickbacks (Transparency
International maintains a corruption index that is a useful resource:
http://www.transparency.org/policy_research/surveys_indices/cpi/2009/cpi_2009_table.)
(c) The transaction or the contracting party is involved in or with an industry that
has a history of FCPA violations and/or corruption.
Appendix A - 12
(d) The contracting party refuses to agree to comply with the FCPA, ATCSA, UKBA, or
equivalent applicable anti-corruption legislation.
(e) The contracting party has a family or business relationship with a government
official.
(f) The contracting party has a poor business reputation.
(g) The contracting party insists that its identity remain confidential or refuses
to divulge the identity of its owners, directors, or officers.
(h) A government customer recommends or insists on use of a particular intermediary
or consultant.
(i) The contracting party does not have offices or a staff.
(j) The contracting party does not have significant experience.
(k) The contracting party insists on unusual or suspicious contracting procedures.
(l) The fee or commission to be paid to the contracting party is unusually high.
(m) The payment mechanism to be utilized is secretive or unusual.
(n) The contracting party submits inflated or inaccurate invoices.
(o) The contracting party requests cash or bearer instrument
payments.
(p) The contracting party requests payment in a jurisdiction outside its home
country that has no relationship to the transaction or the entities involved in the
transaction.
(q) The contracting party asks that a new customer be granted an excessive credit
line.
(r) The contracting party requests unusual bonus or special
payments.
(s) The contracting party requests an unusual advance payment.
All due diligence investigations conducted by the Company will include an analysis of
potential red flag issues. Investigations of potential red flag issues should be
carefully documented and relevant documents, such as due diligence reports and compliance
certificates, should be maintained by the Office of the Corporate Secretary.
Appendix A - 13
8. | FCPA Audit Procedures to Verify Compliance |
Regular audits should be performed of the Companys records, books and accounts that are
designed to prevent and detect violations of the FCPA, ATCSA, UKBA, and compliance with the
Companys policies, practices and procedures. The audits should focus on the following
items:
| The Companys strategy to ensure compliance with the FCPA, ATCSA, and UKBA; | ||
| Communication with and education of all pertinent employees and third-party representatives; | ||
| Establishment and implementation of monitoring mechanisms; Review of all international business agreements; and | ||
| Due diligence procedures taken prior to entering into arrangements with third-parties with international locations. |
Appendix A - 14